--- title: "Accomodation & Transport Management Provicer for EIA Championships 2019" ocid: "ocds-r6ebe6-0000535736" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000535736" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000535736.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000535736.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "GLASGOW LIFE (CULTURE & SPORT GLASGOW)" published: "2018-05-25" --- # Accomodation & Transport Management Provicer for EIA Championships 2019 Buyer: GLASGOW LIFE (CULTURE & SPORT GLASGOW) Current stage: Award OCID: ocds-r6ebe6-0000535736 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000535736) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000535736.json) ## Summary The procurement process involves Glasgow Life (Culture & Sport Glasgow), which is seeking an Accommodation & Transport Management Provider for the European Athletics Indoor Championships 2019, located in Glasgow. The tender was officially initiated on 20 March 2018, with a contract value of £542,600. The submission deadline for bids was on 23 April 2018, and the procurement method employed was an award procedure with prior publication of a call for competition. This tender is currently in the Award stage, with the contract having been signed on 8 May 2018. This tender presents substantial opportunities for businesses specialising in accommodation and transport services, particularly those with experience in managing logistics for large sporting events. Companies that can demonstrate prior engagement in similar projects, with a strong emphasis on international travel and ground transportation logistics, will be well-suited to compete. Successful bidders will engage closely with European Athletics and need to provide efficient, comprehensive services that include vehicle sourcing and professional handling of high-level delegations during the event. ## Notice The Accommodation and Transport Management Provider will be required to deliver a comprehensive service for all client groups for travel and accommodation, for 10 days leading up to the Event, all three days of the European Athletics Indoor Championships (1st - 3rd March 2019 inclusive), plus two days afterwards. In addition, some travel and accommodation services may be required on an ad hoc basis for European Athletics site visits and other meetings in the months leading up to the Event. ### Lot Information Lot 1 The specification of services is categorised into four areas: - International Travel - Ground Transportation - Accommodation Management Services for Delegations - VIP/European Athletics Family/Media Accommodation Services We require one contractor to fulfil all of these services in order to ensure efficiency in management systems, data management, contract management for the LOC and cost to the event. The successful tenderer will also be required to work directly with European Athletics and the participating countries and therefore should demonstrate a comprehensive understanding of the workings of an international sports federation and national governing sports bodies. Tenderers should make their proposal illustrating their previous experience as Accommodation and Transport Services Provider at other significant sporting events. As much detail as possible should be included about the individuals who will make up the team, as well as detail on the approach to delivering the management services. Ground Transportation The event is contracted to offer ground transport to all Official Team Delegations and accredited personnel from the official airport (Glasgow Airport), and to and from event hotels providing that their accommodation has been booked through the LOC. A shuttle service between all event hotels and the competition and training venues will be required to run frequently to cover all training and competition days, as well as transportation to official social functions. The transportation system will operate throughout the period, commencing five days before and ending two days after the Event. The transportation system should include shuttle buses and mini-buses, as well as lorries for the movement of poles, teams' technical equipment and supplies etc. For info, at the European Athletics Indoor Championships in Belgrade 2017, 31 buses, 3 minibuses and 39 cars were used. The supplier is expected to source all vehicles, including drivers. The drivers should be covered by the correct insurance and the supplier should be able to provide evidence of licence checks. The event is also contracted to provide a 25-car pool, with drivers, from a minimum of five days before and until two days after the Event, for European Athletics staff, delegates and officials. Currently the responsibility for the provision of the cars lies with European Athletics as part of a commercial deal. The successful contractor should indicate how it would provide drivers for these cars, including how the drivers would be insured and how licence checks would be carried out.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320154 | | Notice type | OJEU - F25 - Concession Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Award procedure with prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 25 May 2018 | | Submission deadline | 23 Apr 2018 | | Future notice date | Not specified | | Award date | 8 May 2018 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £542,600 | | Lots value | £542,600 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLASGOW LIFE (CULTURE & SPORT GLASGOW) | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G4 0QW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Calton | | Westminster constituency | Glasgow North East | | Delivery location | TLM82 Glasgow City | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services ### Codes - 55110000 - Hotel accommodation services ## Release History - 25 May 2018 at 00:00 - Award - OJEU - F25 - Concession Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320154 - 20 Mar 2018 at 00:00 - Tender - OJEU - F24 - Concession Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314296 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314296 Accomodation & Transport Management Provicer for EIA Championships 2019 - The Accommodation and Transport Management Provider will be required to deliver a comprehensive service for all client groups for travel and accommodation, for 10 days leading up to the Event, all three days of the European Athletics Indoor Championships (1st - 3rd March 2019 inclusive), plus two days afterwards. In addition, some travel and accommodation services may be required on an ad hoc basis for European Athletics site visits and other meetings in the months leading up to the Event. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320154 Accomodation & Transport Management Provicer for EIA Championships 2019 - The Accommodation and Transport Management Provider will be required to deliver a comprehensive service for all client groups for travel and accommodation, for 10 days leading up to the Event, all three days of the European Athletics Indoor Championships (1st - 3rd March 2019 inclusive), plus two days afterwards. In addition, some travel and accommodation services may be required on an ad hoc basis for European Athletics site visits and other meetings in the months leading up to the Event. ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/search/Search_Auth - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000535736 - https://www.glasgow.gov.uk/index.aspx?articleid=19621 - https://www.publictendersscotland.publiccontractsscotland.gov.uk - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000535736. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000535736.json.