---
title: "Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework"
ocid: "ocds-r6ebe6-0000536718"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000536718"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000536718.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000536718.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2018-04-03"
---

# Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000536718

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000536718)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000536718.json)

## Summary

The City of Edinburgh Council has recently completed a procurement process for the modernisation of its mailing services department, titled "Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework." The contract was initiated to enhance mail handling efficiency and reduce operational costs, with a total contract value of £200,115.94. The procurement method used was an open procedure, and the award was finalised on 23rd March 2018. The services are expected to take place at the City of Edinburgh's Murrayburn depot.

This tender presents significant opportunities for businesses in the technology and logistics sectors. Companies with expertise in developing integrated hardware solutions and document management systems would be particularly well-suited to compete in future tenders of this nature. Additionally, firms that specialise in automation and digitisation of mail services may find prospects in similar modernisation initiatives by public authorities seeking to improve operational efficiencies while maintaining data security.

## Notice

The City of Edinburgh Council required to modernise the mailing services department, which receives, sorts and distributes incoming mail across the organisation. The current process is time consuming, labour intensive and carries data security risks as well as a high carbon footprint. The department is required to reduce labour and transportation costs while at the same time assuring a robust transfer of data to all departments. There is a recurring requirement for this service, but a one-off capital investment in hardware and software, including configuration, is required to move towards having a fully digital mail room.

### Lot Information

Lot 1

The City of Edinburgh Council required to modernise the mailing services department, which receives, sorts and distributes incoming mail across the organisation. The current process is time consuming, labour intensive and carries data security risks as well as a high carbon footprint. The department is required to reduce labour and transportation costs while at the same time assuring a robust transfer of data to all departments. There is a recurring requirement for this service, but a one-off capital investment in hardware and software, including configuration, is required to move towards having a fully digital mail room. A direct award to Pitney Bowes was required due to the specific requirements of the project. The hardware required could have been sourced through a number of suppliers, but we required a complex solution, for which the software was key. Pitney Bowes were the only supplier who were able to demonstrate their ability to integrate the hardware with semi-automated indexing of the output into both Civica EDM (the document management system used by both income and benefits) and Microsoft SharePoint.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR315358 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Apr 2018 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Mar 2018 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £200,115 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PITNEY BOWES |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30131000 - Mailroom equipment

## Release History

- 3 Apr 2018 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR315358

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR315358
  Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework - The City of Edinburgh Council required to modernise the mailing services department, which receives, sorts and distributes incoming mail across the organisation. The current process is time consuming, labour intensive and carries data security risks as well as a high carbon footprint. The department is required to reduce labour and transportation costs while at the same time assuring a robust transfer of data to all departments. There is a recurring requirement for this service, but a one-off capital investment in hardware and software, including configuration, is required to move towards having a fully digital mail room.

## Notice URLs

- http://
- http://www.edinburgh.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000536718

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000536718. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000536718.json.