--- title: "Hope Park Client Management System" ocid: "ocds-r6ebe6-0000536931" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000536931" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000536931.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000536931.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "UNIVERSITY OF EDINBURGH" published: "2018-05-04" --- # Hope Park Client Management System Buyer: UNIVERSITY OF EDINBURGH Current stage: Tender OCID: ocds-r6ebe6-0000536931 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000536931) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000536931.json) ## Summary The University of Edinburgh is seeking proposals for the "Hope Park Client Management System," aimed at procuring a cloud-based software solution to replace its outdated MS Access database, which is no longer supported. This procurement falls under the education industry and is located in Edinburgh, UK. The current stage of the tender is active, following an open procurement method. Bidders should note that submissions are to be made electronically by the deadline of 25 May 2018, with a contract award expected to follow shortly after. This tender presents a significant opportunity for software developers and IT service providers specialising in educational tools and data management solutions. Businesses that excel in creating user-friendly and accessible cloud-based applications for client management, as well as those familiar with GDPR compliance and data protection standards, will find this project particularly relevant. The prospective supplier will be expected to adhere to strict insurance requirements and standards for accessibility, appealing to companies that prioritise inclusivity in their technology solutions. ## Notice Hope Park Counselling Centre, part of the University of Edinburgh, is looking to procure a cloud based software solution to replace the existing MS Access database they use for client management, student experience, research and reporting; as the existing MS Access database is no longer being supported or developed. Client Management System -client care -student experience -research -data management and reports This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T. ### Lot Information Lot 1 Hope Park Counselling Centre, part of the University of Edinburgh, is looking to procure a cloud based software solution to replace the existing MS Access database they use for client management, student experience, research and reporting; as the existing MS Access database is no longer being supported or developed' It is the University's in-house counselling centre for the full time MCID of (Masters in Counselling: Interpersonal Dialogue) students and the Professional Doctorate students in Psychotherapy and Counselling. Hope Park is also a training and research centre. Replacement of the existing Client database to cover -client care -student experience -research -Data management and reports The data that Hope park handle will be subject to General Data Protection Regulation (GDPR) provisions and the Service manager will be responsible for ensuring the GDPR data is captured using the GDPR Master database.. Please note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. Options: The university may include any options required to ensure the solution is fit for the purpose from the Contracted supplier over the contracted period, eg additional modules may be purchased as the technology evolves. Renewal: Extension options will be considered before the end of the 4th year. Thereafter, the university may extend every 12 months for as long as the software is required. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY318361 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 May 2018 | | Submission deadline | 25 May 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1HT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 4 May 2018 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY318361 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY318361 Hope Park Client Management System - Hope Park Counselling Centre, part of the University of Edinburgh, is looking to procure a cloud based software solution to replace the existing MS Access database they use for client management, student experience, research and reporting; as the existing MS Access database is no longer being supported or developed. Client Management System -client care -student experience -research -data management and reports This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T. ## Notice URLs - http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN - http://www.ed.ac.uk/schools-departments/procurement/supplying - http://www.hse.gov.uk/pubns/hse40.pdf - http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted - http://www.legislation.gov.uk/uksi/2010/493/contents/made - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000536931 - https://www.legislation.gov.uk/ukpga/2010/15/contents - https://www.publictendersscotland.publiccontractsscotland.gov.uk - https://www.w3.org/WAI/intro/wcag.php ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000536931. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000536931.json.