---
title: "External Audit Services 2018 - 2023"
ocid: "ocds-r6ebe6-0000537000"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000537000"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000537000.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000537000.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "OAK TREE HOUSING ASSOCIATION LTD"
published: "2018-07-23"
---

# External Audit Services 2018 - 2023

Buyer: OAK TREE HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000537000

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## Summary

The procurement process involves the Oak Tree Housing Association Ltd, which is seeking external audit services for the period of 2018 to 2023. The procurement is classified under the services category and is taking place in Greenock, UK. Currently, the tender is at the award stage. The contract was signed on June 8, 2018, with a total contract value of £47,925. The external audit service is vital for ensuring the compliance of financial statements with statutory requirements and accounting standards.

This tender presents significant opportunities for accounting firms, particularly those with experience in external audits within the public sector and knowledge of the regulatory landscape governing housing associations. Businesses specialising in financial services and auditing would be well-positioned to compete for this contract, especially those that can demonstrate their ability to provide added value and innovation throughout the audit process. Interested suppliers are encouraged to highlight their technical expertise and compliance with the necessary standards to enhance their bids.

## Notice

The principal requirement is for the provision of external audit service from 2017/18 to 2022 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements of Cloch and Oak Tree HA and the consolidated financial statements of the Group, for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law.

### Lot Information

Lot 1

The external audit and tax service will include, but not be limited to: a) The planning, management and efficient execution of the annual external audit of the organisations' financial statements. b) Preparation of an annual audit plan for each company to be made available to management by February before the commencement of the final audit in May. c) Formal reporting to the Management Committee and Subsidiaries Boards. This will typically consist of attending and presenting at: - Oak Tree Housing Association's special meeting to sign off the Annual Accounts during the second week in June - Cloch Housing Association's special meeting to sign off the Annual Accounts during the first two weeks in August - Oak Tree Housing Initiatives' Board Meeting to sign off the Annual Accounts during the first two weeks in August. d) Meetings with management pre and post audit to discuss audit plan and audit report respectively in advance of Committee/Board meetings. e) Generation of the final financial statements on behalf of Oak Tree Housing Association, Cloch Housing Association and Oak Tree Housing Initiatives. f) Audit field work on site for up to 8 to 10 days. Regular progress updates to management to be provided during the field work, concluding with a clearance meeting encompassing all audit issues. g) Attendance at the Housing Associations' Annual General Meetings with a report presentation: - Oak Tree Housing Association's AGM - circa 3rd Tuesday in June - Cloch Housing Association's AGM during the 3rd week in September - Oak Tree Housing Initiative's AGM during the 3rd week in August h) Provision of timely and accurate advice and guidance on technical accounting and finance issues. Owing to the time critical nature of the process of preparation of annual financial statements it is expected that the principal external audit contacts will be readily available by telephone/email and will provide a full response to requests within 2 working days. i) Timely provision of model financial statements, relevant technical accounting updates, including relevant Financial Reporting Standards, Statements of Recommended Practice and Accounting Orders. j) Excellent and timely communication between auditor and client on all matters, including feedback on information supplied and immediate feedback on any predicted cost over-runs. k) The provision of added value and innovation to the audit process. l) The supplier is expected to use their skill, knowledge and expertise to identify any gaps in this scope and address them in their submission. m) Co-operation with the organisation's internal auditors where you wish to rely on their assurance work when planning the statutory audit. n) Preparation of Oak Tree Housing Initiatives Corporation Tax Return by the end of September each year.

Renewal: The contract period will be for 36 months (3 years) with the options to extend for 2 x additional 12 months (single years) based on performance within the contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325978 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jul 2018 |
| Submission deadline | 24 Apr 2018 |
| Future notice date | Not specified |
| Award date | 8 Jun 2018 |
| Contract period | Not specified |
| Recurrence | February 2021 (or 2022/2023 if extension option are taken) |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £47,925 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OAK TREE HOUSING ASSOCIATION LTD |
| Additional buyers | CLOCH HOUSING ASSOCIATION LIMITED |
| Locality | GREENOCK |
| Post town | Paisley |
| Postcode | PA15 1NR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Inverclyde |
| Electoral ward | Inverclyde Central |
| Westminster constituency | Inverclyde and Renfrewshire West |
| Delivery location | TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALEXANDER SLOAN CHARTERED ACCOUNTANTS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79212000 - Auditing services

## Release History

- 23 Jul 2018 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325978
- 27 Mar 2018 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314684

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR314684&idx=5
  27th March 2018 - ESPD v1.9 - Global Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR314684&idx=1
  27th March 2018 - ITT- External Audit Tender_final
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR314684&idx=2
  27th March 2018 - ITT- External Audit Tender - Appendixes in Word Format
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR314684&idx=3
  27th March 2018 - APPENDIX B TENDER RESPONSE - FEE BID (Name of Bidder)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR314684&idx=4
  27th March 2018 - Accounts Appendices
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314684
  External Audit Services 2018 - 2023 - The principal requirement is for the provision of external audit service from 2017/18 to 2022 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements of Cloch and Oak Tree HA and the consolidated financial statements of the Group, for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325978
  External Audit Services 2018 - 2023 - The principal requirement is for the provision of external audit service from 2017/18 to 2022 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements of Cloch and Oak Tree HA and the consolidated financial statements of the Group, for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law.

## Notice URLs

- http://
- http://www.oaktreeha.org.uk
- http://www.publiccontractsscotland.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000537000

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000537000. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000537000.json.