---
title: "01659 Data Asset Capture for SPS Estate (Phase 3)"
ocid: "ocds-r6ebe6-0000540509"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000540509"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000540509.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000540509.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH PRISON SERVICE"
published: "2018-08-10"
---

# 01659 Data Asset Capture for SPS Estate (Phase 3)

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000540509

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## Summary

The Scottish Prison Service is conducting a procurement for a project titled "01659 Data Asset Capture for SPS Estate (Phase 3)." This initiative falls under the category of public order and safety services and is located in various establishments including HMP Barlinnie, HMP Greenock, HMP Dumfries, and HMP Inverness, with a headquarters at Calton House, Edinburgh. The tender process is open, and interested suppliers can submit their proposals electronically until the deadline on 26th June 2018. The procurement method is through an open procedure, aimed at enhancing the efficiency of the asset management system for the SPS estate.

This tender presents significant opportunities for businesses specialising in data capture and management systems, particularly those equipped to handle detailed asset surveys across multiple locations. Companies with expertise in Computerised Maintenance Management Systems (CMMS) will find this procurement well-suited to their capabilities. Participation in this project could lead to long-term collaborations with the Scottish Prison Service and an enhanced portfolio within the public sector, essential for businesses looking to expand their market presence in government contracts.

## Notice

As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)

### Lot Information

Lot 1

As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. To date, the Purchaser's asset register has been kept fairly simplistic in order that other processes and maintenance plans can be developed. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchasers establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness -SPS HQ (Calton House) -Central Stores (Fauldhouse)

Renewal: There is the option of up to a 6 month extension option if instructed by the Purchaser.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327826 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Aug 2018 |
| Submission deadline | 26 Jun 2018 |
| Future notice date | 21 May 2018 |
| Award date | 9 Aug 2018 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £159,134 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9HW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EPM SOLUTIONS |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71251000 - Architectural and building-surveying services

## Release History

- 10 Aug 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327826
- 25 May 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320151
- 24 Apr 2018 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317624

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317624
  01659 Data Asset Capture for SPS Estate (Phase 3) - As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320151
  01659 Data Asset Capture for SPS Estate (Phase 3) - As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327826
  01659 Data Asset Capture for SPS Estate (Phase 3) - As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services. In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser's establishments listed below. This project is for the asset data survey capture at: -HMP Barlinnie -HMP Greenock -HMP Dumfries -HMP Inverness SPS HQ (Calton House) Central Stores (Fauldhouse)

## Notice URLs

- http://
- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000540509
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000540509. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000540509.json.