--- title: "Maintenance of Student Record Systems and Associated Systems" ocid: "ocds-r6ebe6-0000543387" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000543387" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000543387.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000543387.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "BORDERS COLLEGE" published: "2018-05-23" --- # Maintenance of Student Record Systems and Associated Systems Buyer: BORDERS COLLEGE Current stage: Award OCID: ocds-r6ebe6-0000543387 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000543387) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000543387.json) ## Summary Borders College in Galashiels, Scotland, has completed a procurement process titled "Maintenance of Student Record Systems and Associated Systems" for the education sector. This tender, which utilised a limited procurement method without prior publication, was initiated due to the exclusive rights held by Capita Business Services regarding the associated software. The award date was recorded on 20 April 2018, with the contract signing finalised shortly after. The standstill period for this award concludes on 29 May 2018, allowing time for any appeals prior to the contract activation. This tender presents opportunities for businesses specialising in educational software maintenance and support services, particularly those familiar with proprietary systems. The nature of the procurement, dictated by the need for continuity with a single provider, indicates that organisations capable of supporting or enhancing existing systems, rather than those offering alternative solutions, would be best positioned to engage in similar future tenders. Competitors should focus on demonstrating expertise in managing relationships with established software providers and maintaining essential systems in educational settings. ## Notice The College holds a perpetual licence to access and use Unit-e and associated software with Capita Business Services. Capita owns and has exclusive rights in respect of all intellectual property rights in the College's current System and is, therefore, the only provider able to meet the College's need for continued support and maintenance of the System. In the light of budget restraints due to the high costs of a new system, it is imperative that business continuity is maintained with the current provider. The software licenced to the College continues to meet the needs of the College. ### Lot Information Lot 1 Maintenance and support of student records system and associated systems ### Procurement Information The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights Negotiated without publication of a contract notice / call for competition Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC. The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights and the need to purchase services which cannot be provided separately other than as an addition to the Services originally provided by the Supplier, pursuant to the exclusion provided under regulations 14 (1)(a) (iii) and 14 (1)(d) (i) (aa) of the Public Contracts Regulations 2006. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320118 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 23 May 2018 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 20 Apr 2018 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | BORDERS COLLEGE | | Locality | GALASHIELS | | Post town | Galashiels | | Postcode | TD1 3HE | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM91 Scottish Borders | | Local authority | Scottish Borders | | Electoral ward | Galashiels and District | | Westminster constituency | Berwickshire, Roxburgh and Selkirk | | Delivery location | TLM91 Scottish Borders | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72267000 - Software maintenance and repair services ## Release History - 23 May 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320118 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320118 Maintenance of Student Record Systems and Associated Systems - The College holds a perpetual licence to access and use Unit-e and associated software with Capita Business Services. Capita owns and has exclusive rights in respect of all intellectual property rights in the College's current System and is, therefore, the only provider able to meet the College's need for continued support and maintenance of the System. In the light of budget restraints due to the high costs of a new system, it is imperative that business continuity is maintained with the current provider. The software licenced to the College continues to meet the needs of the College. ## Notice URLs - http:// - http://www.borderscollege.ac.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000543387 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000543387. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000543387.json.