---
title: "Provision of Mail Screening Services"
ocid: "ocds-r6ebe6-0000544353"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000544353"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000544353.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000544353.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH PARLIAMENTARY CORPORATE BODY"
published: "2018-12-03"
---

# Provision of Mail Screening Services

Buyer: SCOTTISH PARLIAMENTARY CORPORATE BODY  
Current stage: Award  
OCID: ocds-r6ebe6-0000544353

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## Summary

The Scottish Parliamentary Corporate Body, along with the Scottish Government, has initiated a public procurement process for the "Provision of Mail Screening Services". This procurement falls under the services category and is aimed at securing mail screening for items delivered to designated sites in Edinburgh, Glasgow, Kinlochleven, and London. The process is currently complete, with significant activities carried out in recent months, including tender updates and the final award announcement. The procurement method used is an open procedure, and the contract valued at £930,000 was signed on 13 November 2018, with potential additional sites expected to be added during the contract term.

This tender presents an excellent opportunity for businesses specialising in mail handling and security services to expand their operations. Companies that have experience in secure mail collection, screening to recognised standards, and transporting sensitive materials would be particularly well-suited to compete in this procurement. Additionally, enterprises demonstrating strong quality assurance practices and compliance with relevant safety regulations may find themselves at a competitive advantage in this tendering process.

## Notice

The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require a contractor to provide mail screening services for all items of mail to be delivered to nominated sites in Edinburgh, Glasgow, Kinlochleven and London. The contractor shall be responsible for the security of the mail from the point of collection from the public mail carrier up to the delivery of screened mail to the nominated SPCB and SG designated sites. There is the potential for a further two sites, one in Dundee and another Glasgow location being added during the contract period.

### Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require the services of a contractor to provide mail screening service from the point where the contractor collects the mail items from the public mail carrier to end delivery of the screened mail to SPCB and SG designated sites. The contractor must screen the mail to Screening Level 2 as set out in PAS97:2015, also including external visual inspection of every mail items. The contractor will be required to screen for hazardous, dangerous and offensive items and to deliver the mail securely to the Scottish Parliament's and Scottish Government's designated locations. The services include: -collection and transportation of all mail items from the public mail carrier; - secure screening of mail at the Contractor's facility; - timely and secure delivery of all screened mail items to the SPCB and SG designated sites detailed in the tender documents. Full details of the services are contained in the Specification in the tender documents.

Options: Additional sites may be added during the term of the contract

Renewal: up to 2 x 12 month extensions are available at the discretion of the SPCB and SG

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338992 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Dec 2018 |
| Submission deadline | 12 Jul 2018 |
| Future notice date | Not specified |
| Award date | 13 Nov 2018 |
| Contract period | Not specified |
| Recurrence | Approximately 12 months prior to the end of the Contract Term of any subsequently awarded contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £750,000 |
| Lots value | £750,000 |
| Awards value | Not specified |
| Contracts value | £930,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PARLIAMENTARY CORPORATE BODY |
| Additional buyers | SCOTTISH GOVERNMENT |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH99 1SP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ROYAL MAIL GROUP |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services

### Codes

- 64121100 - Mail delivery services

## Release History

- 3 Dec 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338992
- 13 Jul 2018 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325528
- 4 Jul 2018 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324664
- 8 Jun 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321622

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=14
  24th July 2018 - TUPE details are provided by a third party. We do not take responsibility for its accuracy.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=13
  13th July 2018 - Change to Conditions of Contract, further questions & reponses and change to tender return date
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=4
  13th July 2018 - Schedule 3 -Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=12
  13th July 2018 - Schedule 3 -Conditions of Contract replaced with v3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=11
  5th July 2018 - Clarification of the Employers mail screening service requirements and expectations
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=10
  5th July 2018 - Updated Specification to clarify the Employers mail screening requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=9
  5th July 2018 - Revised specification document to define the screening levels and services required
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=8
  5th July 2018 - Clarification letter in realtion to the Services required under the ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=3
  11th June 2018 - Schedule 2- Pricing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=5
  11th June 2018 - Schedule 4 - Technical Criteria
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=6
  11th June 2018 - Form of Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=7
  11th June 2018 - ESPD
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=1
  11th June 2018 - Letter and Instructions to Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN321622&idx=2
  11th June 2018 - Schedule 1 - Specification
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321622
  Provision of Mail Screening Services - The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require a contractor to provide mail screening services for all items of mail to be delivered to nominated sites in Edinburgh, Glasgow, Kinlochleven and London. The contractor shall be responsible for the security of the mail from the point of collection from the public mail carrier up to the delivery of screened mail to the nominated SPCB and SG designated sites. There is the potential for a further two sites, one in Dundee and another Glasgow location being added during the contract period.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338992
  Provision of Mail Screening Services - The Scottish Parliamentary Corporate Body (SPCB) and the Scottish Government (SG) require a contractor to provide mail screening services for all items of mail to be delivered to nominated sites in Edinburgh, Glasgow, Kinlochleven and London. The contractor shall be responsible for the security of the mail from the point of collection from the public mail carrier up to the delivery of screened mail to the nominated SPCB and SG designated sites. There is the potential for a further two sites, one in Dundee and another Glasgow location being added during the contract period.

## Notice URLs

- http://
- http://www.creditsafe.com/products/business-credit-reports/
- http://www.gov.scot/
- http://www.parliament.scot
- http://www.publiccontractsscotland.gov.uk
- http://www.scotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000544353
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000544353. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000544353.json.