---
title: "Print and Scan for RVJB"
ocid: "ocds-r6ebe6-0000546686"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000546686"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000546686.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000546686.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "RENFREWSHIRE COUNCIL"
published: "2019-03-19"
---

# Print and Scan for RVJB

Buyer: RENFREWSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000546686

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## Summary

Renfrewshire Council is seeking to procure print and scan services for the Renfrewshire Valuation Joint Board (RVJB). The tender, titled "Print and Scan for RVJB," falls under the services category and has a contract value of £750,000. This procurement process is currently in the Award stage, having been signed on 15th March 2019. The contract covers services delivered to Renfrewshire, East Renfrewshire, and Inverclyde, with the final bid submission deadline occurring on 19th December 2018.

This tender presents a substantial opportunity for companies specialised in printing, scanning, and associated logistical services to expand their business operations. Businesses with proven capabilities in handling large-scale print jobs, data management, and postal services, particularly those familiar with the public sector's requirements, are well-positioned to compete. The successful supplier will be responsible for various tasks, including managing household enquiries and postal vote documentation, thus highlighting the importance of expertise in public service contracts within the UK.

## Notice

Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1 April 1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the three constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils. Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced Service Provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.

### Lot Information

Lot 1

Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced servvice provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement. The successful service provider will be expected to carry out the following services (please note this list is not exhaustive) * The printing and postage of Household Enquiry Forms (HEF) for all bulk annual canvass mailings held during the contract period; * The printing and postage of smaller volumes of Household Enquiry Forms (HEF) and Invitations to Register (ITR) on a rolling basis both within and out with annual canvass during the contract period; * The receipt, opening sorting and scanning of A3 HEF's, ITR's and A4 Postal Vote Applications (single sided) on a rolling basis both within and out with the annual canvass; * The printing and postage of Postal Vote Applications annually; * The printing and postage of poll cards as and when required; * The printing and postage of Valuation and Council Tax documentation as and when required.. Economic Operators maybe excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Renewal: The Contract will be for and initial Contract Term of 2 years with the option to extend for up to 12 months on two separate occasions, subject to satisfactory operation and performance. Any extension will be at the sole discretion of RVJB.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349145 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2019 |
| Submission deadline | 19 Dec 2018 |
| Future notice date | Not specified |
| Award date | 15 Mar 2019 |
| Contract period | Not specified |
| Recurrence | Anticipated date of March 2021 however if the options to extend are both utilised, the anticipated date for publishing a notice would be June 2022 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £750,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £750,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RENFREWSHIRE COUNCIL |
| Additional buyers | RENFREWSHIRE VALUATION JOINT BOARD |
| Locality | PAISLEY |
| Post town | Paisley |
| Postcode | PA1 1JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Renfrewshire |
| Electoral ward | Paisley Northeast and Ralston |
| Westminster constituency | Paisley and Renfrewshire North |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ADARE SEC |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79800000 - Printing and related services

## Release History

- 19 Mar 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349145
- 14 Nov 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337429

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337429
  Print and Scan for RVJB - Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1 April 1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the three constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils. Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced Service Provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349145
  Print and Scan for RVJB - Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1 April 1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the three constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils. Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced Service Provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.

## Notice URLs

- http://
- http://www.renfrewshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000546686
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000546686. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000546686.json.