---
title: "Replacement HR & Payroll System"
ocid: "ocds-r6ebe6-0000547722"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000547722"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000547722.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000547722.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "WEST LOTHIAN COUNCIL"
published: "2018-07-16"
---

# Replacement HR & Payroll System

Buyer: WEST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000547722

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000547722.json)

## Summary

West Lothian Council is currently managing the tender process for a "Replacement HR & Payroll System" aimed at enhancing its existing systems. This public procurement falls under the services industry category, specifically focusing on general public services. The tender process is at the active stage, with bids due by 4th September 2018. The council is located at West Lothian Civic Centre, Howden South Road, Livingston, and has set an anticipated contract value ranging between £800,000 to £1,000,000. This open procedure invites submissions for two distinct lots: Lot 1 for a Cloud-based solution and Lot 2 for an On-Premise solution.

This tender opportunity represents significant potential for businesses that specialise in HR and payroll solutions, particularly those that offer cloud-based and on-premise services. Companies seeking to expand their reach in public sector contracts would benefit from participating in this process, especially those with the capacity to address the specific needs of local authorities. The anticipated contract value coupled with potential extensions offers a robust platform for growth, making it an attractive opportunity for both large enterprises and SMEs in the relevant sectors.

## Notice

West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

### Lot Information

Replacement HR & Payroll System Lot 1 Saas (Cloud Solution)

West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 1 is for Cloud solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Renewal: 2 x 24 months extension options available.

Replacement HR & Payroll System Lot 1 WLC Hosted (On Premise Solution)

West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 2 is for On Premise solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Renewal: 2 x 24 months extension options available.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325539 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Jul 2018 |
| Submission deadline | 4 Sep 2018 |
| Future notice date | Not specified |
| Award date | 16 Jul 2018 |
| Contract period | Not specified |
| Recurrence | Original contract period for 5 years with the option to extend up to 48 months in total. Possible recurrent procurement after the initial 5 years. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £900,000 |
| Lots value | £900,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST LOTHIAN COUNCIL |
| Locality | LIVINGSTON |
| Post town | Edinburgh |
| Postcode | EH54 6FF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM14 West Lothian |
| Local authority | West Lothian |
| Electoral ward | Livingston South |
| Westminster constituency | Livingston |
| Delivery location | TLM78 West Lothian |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79211110 - Payroll management services

## Release History

- 16 Jul 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325539
- 11 Jul 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325164

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325164
  Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325539
  Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

## Notice URLs

- http://
- http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules
- http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000547722
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000547722. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000547722.json.