---
title: "Provision of Electoral Services"
ocid: "ocds-r6ebe6-0000548397"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000548397"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000548397.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000548397.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ABERDEEN CITY COUNCIL"
published: "2018-11-01"
---

# Provision of Electoral Services

Buyer: ABERDEEN CITY COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000548397

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## Summary

The "Provision of Electoral Services" tender was issued by Aberdeen City Council, which serves as a central purchasing body for multiple councils including Aberdeenshire and The Highland Council. This procurement falls under the services industry category, specifically aimed at electoral services. The procurement method employed is an open procedure. The tender period closed on 13 August 2018, the award period began on the same date, and the majority of contract activities will take place in Aberdeen and Inverness.

This tender presents significant opportunities for businesses in the electoral services sector, especially those specialising in printing, postal vote management, electronic voting solutions, and counting systems. Companies capable of delivering high-quality services and demonstrating compliance with statutory election requirements may find themselves well-suited to compete in this framework agreement, ultimately leading to partnerships with local councils as they manage elections and related activities.

## Notice

Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Framework Agreement to provide Electoral Services for the Returning Officers for itself, Aberdeenshire Council and The Highland Council. Each Council will enter into separate call-off contracts with the successful suppliers as and when any Services are required.

### Lot Information

Postal Vote Management Service

A managed service of opening, scanning, matching and extracting postal vote documents for the entire duration of the postal vote opening project.

Printing and Issuing of Poll Cards and Postal Voting Packs, and printing of Ballot Papers

The design, production, printing, packaging and issuing of Poll Cards, Postal Poll Cards, Proxy Poll Cards and Proxy Postal Poll Cards. The design, production, printing, packaging and issuing of Postal Voting Packs. The printing of all ordinary and tendered ballot papers.

Electronic Voting Solution(s)

The supplier should define which type(s) of electronic voting solutions they can provide. These may include (but are not limited to): - Internet voting - Electronic voting within polling stations - As above with touch screen facilities - Telephone voting - SMS voting.

Electronic Counting System

The supplier must provide a system to electronically verify, adjudicate and count votes, and an experienced team including: - A site manager - Supervisors - Technical staff.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV335985 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Nov 2018 |
| Submission deadline | 13 Aug 2018 |
| Future notice date | Not specified |
| Award date | 29 Oct 2018 |
| Contract period | Not specified |
| Recurrence | February 2021. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £372,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £750,971 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ABERDEEN CITY COUNCIL |
| Additional buyers | ABERDEENSHIRE COUNCIL; THE HIGHLAND COUNCIL |
| Locality | ABERDEEN |
| Post town | Aberdeen |
| Postcode | AB16 5GB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 22 - Printed matter and related products

### Codes

- 22821000 - Electoral forms

## Release History

- 1 Nov 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV335985
- 2 Jul 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324090

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=13
  5th July 2018 - ESPD - To be completed and returned
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=14
  5th July 2018 - ESPD - To be completed and returned (Updated with OJEU reference)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=10
  4th July 2018 - Appendix E _ Data Processing by External Agency Procedure
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=11
  4th July 2018 - Appendix F - ICT Acceptable Use Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=12
  4th July 2018 - Appendix G - ICT Good Practice Guidelines
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=1
  4th July 2018 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=2
  4th July 2018 - Appendix 1 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=3
  4th July 2018 - Appendix 2 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=4
  4th July 2018 - Appendix 3 - Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=5
  4th July 2018 - Appendix 4 - Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=6
  4th July 2018 - Appendix 5 - Award Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=7
  4th July 2018 - Appendix A - Call-Off Blank Pro-forma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=8
  4th July 2018 - Appendix C - Quality Question Weightings
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324090&idx=9
  4th July 2018 - Appendix B - Corporate Data Protection Procedure
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324090
  Provision of Electoral Services - Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Framework Agreement to provide Electoral Services for the Returning Officers for itself, Aberdeenshire Council and The Highland Council. Each Council will enter into separate call-off contracts with the successful suppliers as and when any Services are required.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV335985
  Provision of Electoral Services - Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Framework Agreement to provide Electoral Services for the Returning Officers for itself, Aberdeenshire Council and The Highland Council. Each Council will enter into separate call-off contracts with the successful suppliers as and when any Services are required.

## Notice URLs

- http://
- http://www.aberdeencity.gov.uk
- http://www.aberdeenshire.gov.uk
- http://www.highland.gov.uk/
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000548397

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000548397. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000548397.json.