---
title: "Integrated Workplace Management System (IWMS) for Highland Council"
ocid: "ocds-r6ebe6-0000549628"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000549628"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000549628.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000549628.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "THE HIGHLAND COUNCIL"
published: "2018-07-09"
---

# Integrated Workplace Management System (IWMS) for Highland Council

Buyer: THE HIGHLAND COUNCIL  
Current stage: Planning  
OCID: ocds-r6ebe6-0000549628

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## Summary

The Highland Council is currently in the planning stage for procuring an Integrated Workplace Management System (IWMS) to enhance their property management capabilities. This initiative, identified under the tender ID HC/DIS/IWMS/2018, is aimed at replacing multiple existing systems used for property-related functions, including document management and project management. The procurement process is set to evolve, with a full Invitation to Tender expected to be published by 17 September 2018. The council's operations are based in Inverness, UK, and the procurement falls within the general public services sector.

This tender presents significant opportunities for businesses specialising in cloud-based software solutions, particularly those offering Commercial Off The Shelf (COTS) products tailored for property and facilities management. Firms that can provide innovative and integrated technology solutions will be well-positioned to compete. Given the scale of the Highland Council's property portfolio, which includes approximately 3,000 assets and an annual volume of about 11,000 maintenance orders, successful bidders may benefit from ongoing partnerships in delivering these capabilities to a local authority level.

## Notice

The Highland Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management.

### Lot Information

Lot 1

The Highland Council has recently undertaken an internal redesign exercise. The formation of the Property and Facilities Management section in the Development & Infrastructure Service has created an opportunity to create efficiencies in the way that the council operates and utilises its property assets in terms of estate strategy, maintenance, operation and facilities management. In order to maximise the potential benefits of this change it must be properly supported by the systems, processes and procedures utilised by the service. The Council currently operates various systems that relate to property management but these are not easily interlinked or reconciled, and data is not consistent across the different systems. The current solutions do not meet the growing business requirements of the Property & Facilities Management section, or the larger property management requirements of the Council, and are lacking the functionality now required by the business. The council currently manages a property estate consisting of about 3000 operational and non-operational assets. Operationally, approximately 11,000 orders for reactive, cyclical and planned maintenance works are placed with contractors on an annual basis. The Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management. The IWMS should be a cloud hosted solution, accessible securely over the internet, with a web-based front end which is accessible on all major supported/current web browsers and on any modern mobile device. It must support offline working on mobile devices such as smartphones or tablets.. More details of the requirements are contained in the attached document, although please note that this is not the final, fully-detailed specification.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324964 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jul 2018 |
| Submission deadline | Not specified |
| Future notice date | 17 Sep 2018 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE HIGHLAND COUNCIL |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 5NX |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 70 - Real estate services

### Codes

- 48311000 - Document management software package
- 70100000 - Real estate services with own property

## Release History

- 9 Jul 2018 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324964

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324964&idx=1
  12th July 2018 - IWMS - Scope of requirements
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324964
  Integrated Workplace Management System (IWMS) for Highland Council - The Highland Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management.

## Notice URLs

- http://
- http://www.highland.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000549628
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=549628

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000549628. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000549628.json.