---
title: "Replacement HR & Payroll System"
ocid: "ocds-r6ebe6-0000550809"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000550809"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000550809.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000550809.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "WEST LOTHIAN COUNCIL"
published: "2019-03-07"
---

# Replacement HR & Payroll System

Buyer: WEST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000550809

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000550809.json)

## Summary

The procurement process initiated by West Lothian Council seeks tenders for the "Replacement HR & Payroll System." This initiative falls under the services category and is being conducted in Livingston, Scotland. Currently, the procurement is complete, with the award stage having concluded in January 2019. The total anticipated contract value ranges between £800,000 and £1,000,000, and the council invited submissions from suppliers for two distinct lots: one for cloud-based solutions and another for on-premise systems. The procurement followed an open procedure, allowing for broad participation.

This tender presents significant opportunities for businesses in the software and IT services sectors, particularly those specialising in HR and payroll solutions. Companies that can offer robust solutions—whether cloud-hosted or on-premise—are well-suited to compete, especially those with experience in delivering comprehensive, user-friendly systems. Additionally, firms possessing financial stability and the necessary certifications are encouraged to consider this opportunity, as the council will evaluate submissions based on quality and cost-effectiveness.

## Notice

West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

### Lot Information

Replacement HR & Payroll System Lot 1 WLC Hosted (On Premise Solution)

West Lothian Council invite tenderers' to submit tenders to replace the current HR & Payroll System (Chris 21 and HR21). The solution must be accessible to all staff groups within an office environment or remotely from council supported or person devices. Lot 2 is for On Premise solutions only.. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

Renewal: 2 x 24 months extension options available.

HR and Payroll Sytem - Cloud Hosted

HR and Payroll System Cloud Hosted. This Lot was not awarded

Renewal: 2 x 24 months extension options available.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347820 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Mar 2019 |
| Submission deadline | 31 Aug 2018 |
| Future notice date | Not specified |
| Award date | 31 Jan 2019 |
| Contract period | Not specified |
| Recurrence | Original contract period for 5 years with the option to extend up to 48 months in total. Possible recurrent procurement after the initial 5 years. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £900,000 |
| Lots value | £900,000 |
| Awards value | Not specified |
| Contracts value | £576,989 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST LOTHIAN COUNCIL |
| Locality | LIVINGSTON |
| Post town | Edinburgh |
| Postcode | EH54 6FF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM14 West Lothian |
| Local authority | West Lothian |
| Electoral ward | Livingston South |
| Westminster constituency | Livingston |
| Delivery location | TLM78 West Lothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MIDLANDHR |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79211110 - Payroll management services

## Release History

- 7 Mar 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347820
- 18 Jul 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325853

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325853
  Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347820
  Replacement HR & Payroll System - West Lothian Council invite tenderers to submit tenders to replace the current HR & Payroll System. The council will welcome tender submissions from tenderers who supply solutions that are hosted either, externally in the "Cloud" or "On Premise". The tender is divided into 2 lots, Lot 1 - Cloud Solution and Lot 2 - On Premise Solution, tenderers must provide tenders and costs in respect of either one, or, both of these lots. Only one award will be made following the overall evaluation of the tenders received for both Lots. The council will determine which lot to award based on an assessment of factors, including its available allocation of Capital and Revenue budget funding, and will not necessarily decide which lot to award on the basis of factors contained only within the tender documents and tenderers' submissions. The council has an anticipated value of 800,000 - 1,000,000 GBP for the total contract value (including extensions) associated with any new system for the contract term.

## Notice URLs

- http://
- http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules
- http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000550809
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000550809. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000550809.json.