---
title: "Archive Digitisation Framework"
ocid: "ocds-r6ebe6-0000555166"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000555166"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000555166.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000555166.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HISTORIC ENVIRONMENT SCOTLAND"
published: "2018-12-17"
---

# Archive Digitisation Framework

Buyer: HISTORIC ENVIRONMENT SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000555166

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## Summary

The procurement process involves Historic Environment Scotland (HES) seeking suppliers for the "Archive Digitisation Framework" project, aimed at providing digitisation services for images in HES collections. This initiative falls under the arts and culture industry, specifically relating to tourism, built environment, and conservation, conducted in Edinburgh, UK. The tender was initiated on 27th August 2018, with a submission deadline set for 26th September 2018. The framework agreement is part of an open procurement method, allowing a competitive bidding process.

This tender presents excellent growth opportunities for businesses involved in archival services, digitisation, imaging, or conservation. Small to medium-sized enterprises (SMEs) are particularly well-suited to compete, especially those with expertise in handling photographic prints, slides, and other audiovisual materials. Suppliers can leverage this contract to establish long-term partnerships with a public sector entity and expand their portfolio within the arts and heritage sector.

## Notice

The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised - see list: Unmounted/Mounted photographic prints; Photographic prints in albums; Glass plate/Acetate negatives; Drawings rolled/flat; Bound volumes; Loose papers; 35mm slides; Microfiche; Videos/AV.

### Lot Information

Lot 1

The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised - see list: Unmounted/Mounted photographic prints; Photographic prints in albums; Glass plate/Acetate negatives; Drawings rolled/flat; Bound volumes; Loose papers; 35mm slides; Microfiche; Videos/AV.

Renewal: The Framework Agreement will commence on the 01 November 2018 for a period of 2 years and expire on the 31 October 2020. The Purchaser reserves the right to extend the Framework Agreement for a further 24 months subject to satisfactory performance and continued requirement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340396 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Dec 2018 |
| Submission deadline | 26 Sep 2018 |
| Future notice date | Not specified |
| Award date | 2 Nov 2018 |
| Contract period | Not specified |
| Recurrence | Framework will be retendered in 2022 if service is still required |

## Values

| Field | Value |
| --- | --- |
| Tender value | £680,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HISTORIC ENVIRONMENT SCOTLAND |
| Additional buyers | NATIONAL GALLERIES OF SCOTLAND; NATIONAL RECORDS OF SCOTLAND; ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 8 |
| Supplier names | ABERGOWER; ARKHÊNUM; GENUS; MAX COMMUNICATIONS; PEARL SCAN SOLUTIONS; TOWNSWEB ARCHIVING; TRM DOCUMENT MANAGEMENT L IMITED; UK ARCHIVING |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 79995100 - Archiving services
- 92512000 - Archive services

## Release History

- 17 Dec 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340396
- 27 Aug 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG329743

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG329743&idx=1
  30th August 2018 - Document 1 - Instructions for Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG329743&idx=2
  30th August 2018 - Document 2a - Specification of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG329743&idx=3
  30th August 2018 - Document 2b - Specification of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG329743&idx=4
  30th August 2018 - Document 4 - Quality Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG329743&idx=5
  30th August 2018 - Document 5 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG329743&idx=6
  30th August 2018 - Document 6 - Purchaser Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG329743
  Archive Digitisation Framework - The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised - see list: Unmounted/Mounted photographic prints; Photographic prints in albums; Glass plate/Acetate negatives; Drawings rolled/flat; Bound volumes; Loose papers; 35mm slides; Microfiche; Videos/AV.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340396
  Archive Digitisation Framework - The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised - see list: Unmounted/Mounted photographic prints; Photographic prints in albums; Glass plate/Acetate negatives; Drawings rolled/flat; Bound volumes; Loose papers; 35mm slides; Microfiche; Videos/AV.

## Notice URLs

- http://
- http://historicenvironment.scot
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000555166

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000555166. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000555166.json.