--- title: "National Galleries Scotland Cleaning Contract" ocid: "ocds-r6ebe6-0000556990" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000556990" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000556990.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000556990.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "NATIONAL GALLERIES OF SCOTLAND" published: "2024-01-26" --- # National Galleries Scotland Cleaning Contract Buyer: NATIONAL GALLERIES OF SCOTLAND Current stage: Award OCID: ocds-r6ebe6-0000556990 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000556990) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000556990.json) ## Summary The National Galleries of Scotland has awarded a contract for cleaning services to ABM UK. The contracting process, led by National Galleries of Scotland, involved selecting a sole service provider for daily cleaning across multiple sites, including the National Gallery, Scottish National Portrait Gallery, and Scottish National Gallery of Modern Art. The procurement stage was completed on 20th May 2019 for a value of £1,874,346.49. The contract has been active since 17th May 2019, with recent modifications extending its duration until 31st March 2025. This tender offers opportunities for service providers in the cleaning industry, particularly those with experience in delivering quality cleaning services and managing janitorial operations at cultural institutions. Businesses capable of providing comprehensive cleaning solutions, including regular maintenance, ad hoc cleaning for events, and adherence to environmental-friendly practices, would be well-suited to compete. The procurement emphasises the importance of complying with European legislation and delivering best value for money while enhancing the visitor experience at National Galleries Scotland's diverse art sites. ## Notice The National Galleries of Scotland cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public. Our collection of fine art is amongst the best in the world, accordingly National Galleries Scotland offer a 5 star visitor attraction destination. National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across all of their sites. ### Lot Information Lot 1 National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across the following sites: - The National Gallery; including the Royal Scottish Academy Building and the Weston Link - Scottish National Portrait Gallery - Scottish National Gallery of Modern Art; two buildings exist on site, Modern One and Modern Two as well as a number of Lodge Houses and portacabins. Additional sites will fall under the contract however; these do not require the frequency of daily cleaning. The contract requirements include but are not limited to: - Daily cleaning services performed before 10am or to an agreed evening cleaning schedule. Areas to be cleaned include office accommodation, kitchens/tea points, toilet areas, circulation corridors and staircases. - A dedicated contract management team including supervisors located at each site named above; National Gallery, Scottish National Portrait Gallery and Gallery of Modern Art. - Janitorial service between 11am - 4pm per site (3 main sites as stated above). Janitorial service hours are extended during peak season. - Additional ad hoc cleaning services booked for events and exhibitions (average 1 event per week). - Periodic deep cleans and carpet cleans. In addition, NGS intend to include a consumables schedule within the Tender Document from which they may order and purchase supplies through the successful Service Provider. Service providers should be aware they are required to provide all equipment and materials required to carry out cleaning services. No element of the contract may be sub-contracted. All staff to be employed under the contract will require a Basic Disclosure check. This includes any temporary/cover staff and is subject to renewal every 2 years. Cleaning staff working within Modern One of the Scottish National Gallery of Modern Art will require Air Cargo Training. This will be provided by NGS. All cleaning substances must be environmentally friendly. The contract will be subject to regular, unannounced internal audit and inspection by NGS. Renewal: The contract will run for a period of 36 months with an option to extend the contract by a variable period not exceeding 24 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497340 | | Notice type | OJEU - F20 - Modification Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Jan 2024 | | Submission deadline | 5 Nov 2018 | | Future notice date | Not specified | | Award date | 17 May 2019 | | Contract period | Not specified | | Recurrence | 2021-2023 | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £1,874,346 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL GALLERIES OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH4 3DS | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Inverleith | | Westminster constituency | Edinburgh West | | Delivery location | TLM75 City of Edinburgh | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | ABM | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90900000 - Cleaning and sanitation services - 90910000 - Cleaning services ## Release History - 26 Jan 2024 at 00:00 - AwardUpdate - OJEU - F20 - Modification Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497340 - 20 May 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354903 - 28 Sep 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332710 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT332710&idx=2 10th October 2018 - PCS Supplier Guide to ESPD - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT332710&idx=1 2nd October 2018 - ESPD in Word Format - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332710 National Galleries Scotland Cleaning Contract - The National Galleries of Scotland cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public. Our collection of fine art is amongst the best in the world, accordingly National Galleries Scotland offer a 5 star visitor attraction destination. National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across all of their sites. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354903 National Galleries Scotland Cleaning Contract - The National Galleries of Scotland cares for, develops, researches and displays the national collection of Scottish and international art and, with a lively and innovative programme of exhibitions, education and publications, aims to engage, inform and inspire the broadest possible public. Our collection of fine art is amongst the best in the world, accordingly National Galleries Scotland offer a 5 star visitor attraction destination. National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across all of their sites. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497340 National Galleries Scotland Cleaning Contract ## Notice URLs - http:// - http://www.nationalgalleries.org - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000556990 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000556990. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000556990.json.