--- title: "Pan Ayrshire Framework for Election Services including Postal Vote Management System" ocid: "ocds-r6ebe6-0000558877" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000558877" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000558877.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000558877.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "NORTH AYRSHIRE COUNCIL" published: "2018-12-12" --- # Pan Ayrshire Framework for Election Services including Postal Vote Management System Buyer: NORTH AYRSHIRE COUNCIL Current stage: Award OCID: ocds-r6ebe6-0000558877 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000558877) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000558877.json) ## Summary North Ayrshire Council is seeking tenders for the "Pan Ayrshire Framework for Election Services including Postal Vote Management System." This procurement falls under the services industry category and is expected to occur across the regions of North, East, and South Ayrshire in the UK. The tender process is currently in the award stage with a contract value of £144,141. The anticipated submission deadline for bids was 1st November 2018. The open procurement method will allow interested parties to participate freely in this tendering opportunity. This tender presents an excellent opportunity for businesses specialising in election services, printing, and project management to expand their portfolios. Companies capable of printing ballot papers, managing postal voting systems, and providing associated helpdesk services are particularly well-suited to compete. Given the nature of the services required, businesses of varying sizes, including small and medium enterprises, can leverage this opportunity to demonstrate their capabilities within the public sector. ## Notice The tender will facilitate the provision of the following services Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers The printing of postal voting packs Absent Vote Identifier Verification System Project management Customer helpdesk ### Lot Information Lot 1 The Purchasers are looking to procure the following: (please note this list is not exhaustive) Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections and referendums held during the Contract Period The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement and instruction sheet) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referendums during the Contract Period Absent Vote Identifier Verification System The system must electronically verify and adjudicate 100% of personal identifiers on postal voting statements and scan and match all accompanying postal ballot papers ensuring that only valid ballot papers go forward to the election count. Customer helpdesk Project management Included with in the commercial envelope is the option for printing of Ballot papers and unknown potential elections or referenda. These are as an option only and will not form part of the evaluated price however pricing for this should remain for the duration of the agreement. Options: Polling card printing Optional elections and referenda unknown at the time of tender Renewal: Initial contract length of 3 years with 2 x 1 year extensions ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339899 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Dec 2018 | | Submission deadline | 1 Nov 2018 | | Future notice date | Not specified | | Award date | 10 Dec 2018 | | Contract period | 3 Dec 2018 - 30 Nov 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £439,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £144,141 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTH AYRSHIRE COUNCIL | | Additional buyers | AYRSHIRE VALUATION JOINT BOARD; EAST AYRSHIRE COUNCIL; SOUTH AYRSHIRE COUNCIL | | Locality | IRVINE | | Post town | Kilmarnock | | Postcode | KA12 8EE | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM94 South Ayrshire | | Local authority | South Ayrshire | | Electoral ward | Ayr West | | Westminster constituency | Ayr, Carrick and Cumnock | | Delivery location | TLM93 North Ayrshire and East Ayrshire, TLM94 South Ayrshire | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | DEMOCRACY COUNTS | ## CPV Codes ### Divisions - 22 - Printed matter and related products ### Codes - 22821000 - Electoral forms ## Release History - 12 Dec 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339899 - 27 Sep 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332690 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332690 Pan Ayrshire Framework for Election Services including Postal Vote Management System - The tender will facilitate the provision of the following services Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers The printing of postal voting packs Absent Vote Identifier Verification System Project management Customer helpdesk - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339899 Pan Ayrshire Framework for Election Services including Postal Vote Management System - The tender will facilitate the provision of the following services Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers The printing of postal voting packs Absent Vote Identifier Verification System Project management Customer helpdesk ## Notice URLs - http:// - http://www.east-ayrshire.gov.uk - http://www.north-ayrshire.gov.uk - http://www.publictendersscotland.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000558877 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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