---
title: "EC0811 Air Chillers Maintenance & Reactive Work Service Contract"
ocid: "ocds-r6ebe6-0000558934"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000558934"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000558934.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000558934.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2019-07-01"
---

# EC0811 Air Chillers Maintenance & Reactive Work Service Contract

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000558934

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## Summary

The University of Edinburgh is seeking a single supplier to provide maintenance and reactive work for Air Chillers that support the cooling of its extensive estate, comprising around 750 buildings and serving over 46,000 students and staff. This procurement process, initiated under a selective tendering method known as a restricted procedure, is titled "EC0811 Air Chillers Maintenance & Reactive Work Service Contract." The tender was formally announced on 1st July 2019, with the contract valued at approximately £433,245 annually. The work is scheduled to be conducted across multiple locations in Edinburgh, addressing the critical need for efficient cooling systems in the University's operations.

This tender presents a valuable opportunity for businesses, particularly those in facilities management, HVAC services, and technical maintenance. Contractors with experience in managing complex systems, particularly in high-volume educational environments, would be well-positioned to compete. Companies that possess relevant certifications and a track record of delivering high-quality maintenance solutions in similar settings will find this contract aligns closely with their capabilities. Additionally, firms with a strong emphasis on health and safety standards, alongside sustainable practices, will be advantageous in the procurement process.

## Notice

This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate.

### Lot Information

Lot 1

The University of Edinburgh is appointing a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate. The University has a population of over 36,000 students and 10,000 staff. University activity is spread over approximately 750 buildings in numerous locations covering 800,000 square metres around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other major locations include Easter Bush, the Roslin Institute, Edinburgh BioQuarter, the Western General Hospital and Firbush Outdoor Education Centre (at Loch Tay). Campus maps are available online at http://www.ed.ac.uk/maps/ The University relies on a numerous air cooled chillers to provide a source of cooling to their buildings. The chillers serve some of the University's most critical installations. The generated chilled water serves air handling units and fan coil units. With the increasing demand for cooling to support the University's business the chillers are key to the successful functioning of the University. The contract covers approximately 50 air cooled chillers and 55 No. Close Control Units (water and refrigerant based systems), located in buildings across the five University campuses. The complexity of the equipment requires a comprehensive planned preventative maintenance regime coupled to a timely reactive repair service. The tasks to be undertaken through the Service Contract shall be based on the relevant SFG20 Task sheets. Work shall generally be carried out during normal working hours, however at some locations out of hours work shall be necessary to minimise the risk of service disruption. Management of the PPM work shall be critical together with achieving an agreed programme of PPM work. To undertake the Works the University is seeking a Supplier with suitably experienced and qualified operatives, including matters relating to health and safety. The Supplier may be requested to replace equipment associated with the installations.. This is an award notice The Estimated value stated under II.I.7 is the annual value for the annual maintenance of this contract.

Renewal: Initial contract is 3 years with the option to extend for up to a further 2 years in total (so 3+1+1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359258 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jul 2019 |
| Submission deadline | 19 Nov 2018 |
| Future notice date | Not specified |
| Award date | 17 Jun 2019 |
| Contract period | Not specified |
| Recurrence | Tendering process for renewal of this contract is likely to be approx. 12 months prior to the expiry of the contract |

## Values

| Field | Value |
| --- | --- |
| Tender value | £480,000 |
| Lots value | £480,000 |
| Awards value | Not specified |
| Contracts value | £433,245 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SERVEST ARTHUR MCKAY |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42500000 - Cooling and ventilation equipment
- 50000000 - Repair and maintenance services

## Release History

- 1 Jul 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359258
- 11 Oct 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT334189

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT334189
  EC0811 Air Chillers Maintenance & Reactive Work Service Contract - The University of Edinburgh invites competitive tenders to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359258
  EC0811 Air Chillers Maintenance & Reactive Work Service Contract - This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Chillers that are spread throughout the University's Estate.

## Notice URLs

- http://
- http://www.ed.ac.uk/maps/
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000558934
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000558934. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000558934.json.