---
title: "EC0817 Air Conditioners Maintenance & Reactive Work"
ocid: "ocds-r6ebe6-0000559072"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000559072"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000559072.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000559072.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2019-07-01"
---

# EC0817 Air Conditioners Maintenance & Reactive Work

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000559072

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## Summary

The University of Edinburgh has successfully awarded a contract titled "EC0817 Air Conditioners Maintenance & Reactive Work" aimed at maintaining air conditioning systems across its estate. This procurement process was conducted as a selective tender under a restricted procedure, with a total contract value of £411,075 for annual maintenance. The award notice was officially documented on 1st July 2019, following a tender period that saw the submission deadline on 19th November 2018. Located in Edinburgh, the contract encompasses service provisions spread over multiple campuses, covering approximately 1,300 air conditioning units crucial for creating suitable environments within the university's extensive facilities.

This contract presents an excellent opportunity for businesses specialising in maintenance and servicing of HVAC systems to engage with a prominent educational institution. Companies with experience in air conditioning repairs, planning preventative maintenance, and the ability to meet stringent health and safety regulations will find this tender particularly appealing. Additionally, small and medium-sized enterprises (SMEs) that can demonstrate their capability to manage complex contracts effectively and possess relevant certifications will be well-suited to participate in future tenders or renewals associated with this contract.

## Notice

This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate.

### Lot Information

Lot 1

This is an Award Notice - The University of Edinburgh is apppointing a single supplier to provide maintenance and reactive work for Air Conditioners that are spread throughout the University's Estate. The University has a population of over 36,000 students and 10,000 staff. University activity is spread over approximately 750 buildings in numerous locations covering 800,000 square metres around Edinburgh and beyond, with student accommodation provided at the Pollock Halls of Residence and across a range of flats around the city. Other major locations include Easter Bush, the Roslin Institute, Edinburgh BioQuarter, the Western General Hospital and Firbush Outdoor Education Centre (at Loch Tay). Campus maps are available online at http://www.ed.ac.uk/maps/ The University has a significant number of air conditioning systems, based on split air conditioning (DX systems) or Variable Refrigerant Flow (VRF) to provide cooling to their buildings. The systems are predominantly employed to maintain the internal space environment. With the increasing demand for cooling due to increasing climatic and internal heat gains the air conditioner systems are key to the functioning of the University. The contract covers approximately 1300 No. Air Conditioners located in buildings across the five University campuses. The complexity of the systems and associated equipment requires a comprehensive planned preventative maintenance regime coupled to a timely reactive repair service. The tasks to be undertaken through the Service Contract shall be based on the relevant SFG20 Task sheets. Work shall generally be carried out during normal working hours, however at some locations out of hours work shall be necessary to minimise the risk of service disruption and others will require notice to gain access to undertake the maintenance tasks. Management of the PPM work shall be critical together with achieving an agreed programme of PPM work. To undertake the Works the University is seeking a Supplier with suitably experienced and qualified operatives, including matters relating to health and safety. The Supplier may be requested to replace equipment associated with the installations. Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") may apply to this contract. Details provided at ITT stage.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Initial contract is 3 years with the option to extend for up to a further 2 years in total (so 3+1+1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359256 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jul 2019 |
| Submission deadline | 19 Nov 2018 |
| Future notice date | Not specified |
| Award date | 17 Jun 2019 |
| Contract period | Not specified |
| Recurrence | Tendering process for renewal of this contract is likely to be approx. 12 months prior to the expiry of the contract |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,125,000 |
| Lots value | £1,125,000 |
| Awards value | Not specified |
| Contracts value | £411,075 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALBA FACILITIES SERVICES |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42500000 - Cooling and ventilation equipment
- 50000000 - Repair and maintenance services

## Release History

- 1 Jul 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359256
- 11 Oct 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT334187

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT334187
  EC0817 Air Conditioners Maintenance & Reactive Work - The University of Edinburgh invites competitive tenders to appoint a single supplier to provide maintenance and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL359256
  EC0817 Air Conditioners Maintenance & Reactive Work - This is an award notice to appoint a single supplier to provide maintenance and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate.

## Notice URLs

- http://
- http://www.ed.ac.uk/maps/
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000559072
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000559072. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000559072.json.