---
title: "Supply, Installation & Maintenance of an Immersive Reality Facility"
ocid: "ocds-r6ebe6-0000559664"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000559664"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000559664.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000559664.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HERIOT WATT UNIVERSITY"
published: "2019-01-15"
---

# Supply, Installation & Maintenance of an Immersive Reality Facility

Buyer: HERIOT WATT UNIVERSITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000559664

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## Summary

The procurement process is initiated by Heriot Watt University for the project titled "Supply, Installation & Maintenance of an Immersive Reality Facility." This contract falls within the education sector and is located at the Riccarton Campus in Edinburgh. The tendering method employed for this project is an open procedure, with a bid submission deadline set for 29th January 2019. The total budget allocated for this immersive reality facility is £400,000, inclusive of VAT, with plans for the facility's installation and maintenance to be aligned with the opening of the university's new Discovery & Innovation Building in March 2019.

This tender presents significant opportunities for businesses involved in technology and educational services, particularly those specialising in immersive technologies, hardware, and software solutions. Companies with experience in delivering complex educational facilities or technological installations would be well-positioned to compete. Additionally, firms that are capable of establishing collaborative relationships and can demonstrate solid economic standings—having a general yearly turnover of at least £3 million—will likely find this opportunity advantageous for business growth, especially with the potential for extending agreements to other university campuses globally.

## Notice

The University requires the supply, installation and maintenance of a 3D Immersive Reality Facility. This Immersive Facility will be located within the University's new flagship Discovery & Innovation Building, which is set to open March 2019.

### Lot Information

Lot 1

This Immersive Reality Facility is required to support the University's research activities and enable staff, students and industry partners create ground-breaking technologies and solutions using digital tools. The required solution must include the following components: - Software; - Hardware; - Projector/Screen; - Main PC and 2 Offline Development PCs; - Illuminated Keyboard - Head Mounted Displays - Tracking system - Six Degrees of Freedom (6-DOF); - Control System; - Sound System; and - 3D Glasses. The University has a budget of 400K GBP for this Immersive Facility, which is inclusive VAT. Within this budget, the University requires the supply, installation, training and 1 year warranty, plus the option to extend the warranty annually for a further 2 years. The ultimate solution must be able to be implemented on all of the University's UK and Global campus locations and include common software platform and integration between all the University's campus locations. Please note that the supply of hardware and software for the other Campus locations is not required as part of the initial requirement or budget, however there may be a future requirement which the Successful Contractor should be capable of delivering. The University is seeking a multi-stranded, collaborative and strategic relationship with the Successful Contractor.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: The University reserves the right to extend the supply agreement to its global campuses subject to satisfactory performance and continuation of the Universitys requirements. Please note that the other campus locations is not required as part of the initial requirement and budget however there may be a future requirement which the Successful Contractor should be capable of delivering.

Renewal: The University would also like the option to extend the warranty on an annual basis for additional years, following the initial warranty period. The University may extend the supply agreement to its global campuses subject to satisfactory performance and continuation of the Universitys requirements. The other Campus locations is not required as part of the initial requirement and budget.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342100 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jan 2019 |
| Submission deadline | 29 Oct 2018 |
| Future notice date | Not specified |
| Award date | 20 Dec 2018 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,500,000 |
| Lots value | £1,500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERIOT WATT UNIVERSITY |
| Locality | RICCARTON, EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH14 4AP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Pentland Hills |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VIRTALIS |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 48 - Software package and information systems
- 73 - Research and development services and related consultancy services

### Codes

- 32321200 - Audio-visual equipment
- 32321300 - Audio-visual materials
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
- 48000000 - Software package and information systems
- 73000000 - Research and development services and related consultancy services

## Release History

- 15 Jan 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342100
- 3 Oct 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT333418

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT333418
  Supply, Installation & Maintenance of an Immersive Reality Facility - The University requires the supply, installation and maintenance of a 3D Immersive Reality Facility. This Immersive Facility will be located within the University's new flagship Discovery & Innovation Building, which is set to open March 2019.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342100
  Supply, Installation & Maintenance of an Immersive Reality Facility - The University requires the supply, installation and maintenance of a 3D Immersive Reality Facility. This Immersive Facility will be located within the University's new flagship Discovery & Innovation Building, which is set to open March 2019.

## Notice URLs

- http://
- http://hw.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000559664
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000559664. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000559664.json.