---
title: "An Lochran FM - Lot 1 Cleaning Services"
ocid: "ocds-r6ebe6-0000561384"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000561384"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000561384.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000561384.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2019-04-05"
---

# An Lochran FM - Lot 1 Cleaning Services

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000561384

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## Summary

Highlands and Islands Enterprise, based in Inverness, has completed a tender process for 'An Lochran FM - Lot 1 Cleaning Services', an initiative focusing on facility management within a multi-occupied site at the Inverness Campus. The procurement, classified under the services category with a total contract value of £258,304, was awarded to ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD. This contract falls under the open procedure and is part of a larger set of requirements with components including reception, security, and maintenance services, which began on 1 April 2019 and may extend up to four years in total, depending on options exercised by the buyer.

This contract presents significant growth opportunities, particularly for small and medium-sized enterprises (SMEs) specialising in facility management and cleaning services. Businesses in the cleaning sector with experience in comprehensive management solutions, including daily and reactive cleaning tasks, would be well-suited to compete for similar future contracts. The project not only aids in expanding operational portfolios for service providers but also supports the local economy by involving local suppliers in delivering essential public services.

## Notice

This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1.

### Lot Information

Lot 1

HIE required a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds: - Cleaning and housekeeping - Day and reactive cleaning - External cleaning - Window cleaning - Legionella control - Health and Safety and Sustainability - Contract management This contract will be let from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Re-assignation and/or re-design of areas require different type of cleaning -New areas of the building added to the contract's scope and/or current areas of the building taken out of the scope of contract -Frequency of periodic cleans, if heavier usage/accidents require it -Exterior of the building requires cleaning further cleaning e.g. if resources in addition to the cleaning staff on site are required; specialist equipment is required. -Reactive cleaning, if in addition to task 2 Day and Reactive cleaning is required due to accidents, events etc

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350719 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Apr 2019 |
| Submission deadline | 9 Jan 2019 |
| Future notice date | Not specified |
| Award date | 14 Mar 2019 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | £300,000 |
| Awards value | Not specified |
| Contracts value | £258,304 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALLAN INGRAM INDUSTRIAL CLEANING SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services

## Release History

- 5 Apr 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350719
- 8 Nov 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV336765

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=24
  12th December 2018 - Appendix L - Second Floor with floor types
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=23
  12th December 2018 - Appendix K - First floor with floor types
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=22
  12th December 2018 - Appendix J - Ground floor with floor types
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=1
  6th December 2018 - Lot 1 Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=21
  6th December 2018 - Lot 1 Scope of Requirements and Tender Guidance Notes v1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=3
  6th December 2018 - Lot 1 Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=20
  6th December 2018 - Lot 1 Pricing Proforma v1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=18
  6th December 2018 - Lot 1 Award Criteria Tender Response Form v1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=19
  6th December 2018 - Lot 1 Award Criteria Tender Response Form v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=2
  29th November 2018 - Lot 1 Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=17
  28th November 2018 - Clarification Q&A 28.11.18.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=16
  27th November 2018 - Lot 1 site visit Q&A
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=7
  12th November 2018 - Appendix A - Cleaning Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=8
  12th November 2018 - Appendix B - Floor Plans with Furniture (HIE)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=9
  12th November 2018 - Appendix C - Ground Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=10
  12th November 2018 - Appendix D - First Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=11
  12th November 2018 - Appendix E - Second Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=12
  12th November 2018 - Appendix F - HIE Conflicts of Interest Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=13
  12th November 2018 - Appendix G - Annual Return Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=14
  12th November 2018 - Appendix H - Supplier Development Flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=15
  12th November 2018 - Appendix I - Co-operative Development Scotland Flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=4
  12th November 2018 - Lot 1 Non Scored Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=5
  12th November 2018 - Lot 1 Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336765&idx=6
  12th November 2018 - Lot 1 Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV336765
  An Lochran FM - Lot 1 Cleaning Services - An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, which were all published on the same date with 'An Lochran FM' in the contract description.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350719
  An Lochran FM - Lot 1 Cleaning Services - This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 1.

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000561384

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000561384. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000561384.json.