---
title: "An Lochran FM - Lot 2 Reception and Security Services"
ocid: "ocds-r6ebe6-0000561697"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000561697"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000561697.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000561697.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2018-11-12"
---

# An Lochran FM - Lot 2 Reception and Security Services

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000561697

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## Summary

The Highlands and Islands Enterprise is seeking bids for the "An Lochran FM - Lot 2 Reception and Security Services" contract, located at An Lochran, 10 Inverness Campus, IV2 5NA, UK. This open tender process is part of a facilities management initiative for a multi-occupied site shared with The University of the Highlands and Islands and Scottish Rural College. The bid submission deadline is 9 January 2019, with a value set between GBP 200,000 and GBP 270,000 for an initial contract period starting on 1 April 2019, extendable up to 4 years maximum.

This tender presents a significant opportunity for businesses specialising in security and reception services, with a focus on customer-oriented delivery. Companies that have experience managing integrated security solutions and facilities management in academic or multi-tenant environments would be particularly well-suited to compete. The contract also allows for adjustments in service according to operational needs, highlighting the need for adaptable and proactive service providers.

## Notice

An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, which were all published on the same date with 'An Lochran FM' in the contract description.

### Lot Information

Lot 1

HIE requires a suitably qualified and experienced supplier to provide a professionally staffed, customer-orientated reception service at An Lochran as well as security services for the building, car parks and immediate environs of An Lochran on a 24 hour, 365 days a year basis. A security presence will not always be required on-site and the service should be as a first responder and keyholder in the event of building issue. It is expected that these services will be required from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The initial 3-year budget currently available to deliver this service is between GBP 200k and GBP 270k (excluding VAT). NOTE: bidders can submit a response for each of the Lots. However, they will only be awarded one Lot. For more details please refer to the "Restriction on Number of Lots Awarded" section in the Scope of Requirements and Tender Guidance Notes.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Changes in staff/visitor numbers require additional reception staff -Events/incidents/circumstances require heightened security -Out of hours reception and/or security is required due to events/planned preventative maintenance/reactive maintenance -Emergency security call-outs

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337031 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Nov 2018 |
| Submission deadline | 9 Jan 2019 |
| Future notice date | Not specified |
| Award date | 12 Nov 2018 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £360,000 |
| Lots value | £360,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 98 - Other community, social and personal services

### Codes

- 64214200 - Telephone switchboard services
- 79710000 - Security services
- 79992000 - Reception services
- 98341110 - Housekeeping services

## Release History

- 12 Nov 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337031
- 8 Nov 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV336766

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=10
  12th November 2018 - Appendix D - Co-operative Development Scotland flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=1
  12th November 2018 - Lot 2 Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=2
  12th November 2018 - Lot 2 Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=3
  12th November 2018 - Lot 2 Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=4
  12th November 2018 - Lot 2 Non Scored Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=5
  12th November 2018 - Lot 2 Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=6
  12th November 2018 - Lot 2 Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=7
  12th November 2018 - Appendix A - HIE Conflicts of Interests Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=8
  12th November 2018 - Appendix B - Annual Return Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336766&idx=9
  12th November 2018 - Appendix C - Supplier Development Programme flyer
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV336766
  An Lochran FM - Lot 2 Reception and Security Services - An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, which were all published on the same date with 'An Lochran FM' in the contract description.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337031
  An Lochran FM - Lot 2 Reception and Security Services - An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, which were all published on the same date with 'An Lochran FM' in the contract description.

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000561697

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000561697. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000561697.json.