---
title: "An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance"
ocid: "ocds-r6ebe6-0000561703"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000561703"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000561703.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000561703.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2019-04-05"
---

# An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000561703

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## Summary

Highlands and Islands Enterprise is the contracting authority for the project titled "An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance," located in Inverness, UK. The procurement process, which is now in the award stage, pertains to services for maintaining the facilities at An Lochran, a multi-occupied site essential to both HIE and the University of the Highlands and Islands (UHI). The tender period ended on 9 January 2019, and the contract was signed on 5 April 2019. The procurement was conducted through an open procedure, with an estimated total value of £280,000 over a potential four-year duration, inclusive of an optional one-year extension.

This contract presents substantial opportunities for businesses specialising in facilities management, particularly those with expertise in planned preventative and reactive maintenance services. Companies that possess the capacity to deliver safely managed, compliant, and efficient asset management within an academic and research-oriented environment are particularly well-suited to compete. As this contract may allow for subcontracting, there are also opportunities for smaller businesses to partner with larger firms to fulfil specific aspects of the maintenance requirements.

## Notice

This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 3.

### Lot Information

Lot 1

HIE required a suitably qualified and experienced supplier to operate and maintain the fixed and installed assets with the objective of: -Providing a safe working environment for building users -Ensuring statutory compliance is met for the building, plant and equipment -Maximising the useful life span of the building, plant and equipment -Enabling building users to effectively discharge their business functions -Ensuring efficient and cost-effective use of those assets -Complying fully with Government and HIE policy and guidance on environmental issues The services will be required from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Change in items on the Asset Register (number of assets increased/reduced; type of assets changed; asset replaced; new assets acquired) -Number of hours for reactive tasks changed from the estimated hours in the Pricing Proforma -Legislative changes require more or less frequent maintenance of certain assets

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350720 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Apr 2019 |
| Submission deadline | 9 Jan 2019 |
| Future notice date | Not specified |
| Award date | 5 Apr 2019 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £280,000 |
| Lots value | £280,000 |
| Awards value | Not specified |
| Contracts value | £181,688 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ECG BUILDING MAINTENANCE LTD (T/A ECG FACILITIES SERVICES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50710000 - Repair and maintenance services of electrical and mechanical building installations

## Release History

- 5 Apr 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350720
- 8 Nov 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV336767

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=2
  6th December 2018 - Lot 3 Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=18
  6th December 2018 - Lot 3 Award Criteria Tender Response Form v1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=17
  28th November 2018 - Lot 3 note to bidders
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=16
  27th November 2018 - Lot 3 site visit Q&A
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=15
  27th November 2018 - Appendix I - plans
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=14
  26th November 2018 - Appendix H- Second floor plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=13
  26th November 2018 - Appendix G - First floor plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=12
  26th November 2018 - Appendix F- Ground Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=10
  12th November 2018 - Appendix E - Co-operative Development Scotland
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=11
  12th November 2018 - Appendix A - An Lochran PPM Asset Register
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=3
  12th November 2018 - Lot 3 Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=4
  12th November 2018 - Lot 3 Non Scored Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=5
  12th November 2018 - Lot 3 Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=6
  12th November 2018 - Lot 3 Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=7
  12th November 2018 - Appendix B - HIE Conflicts of Interests Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=8
  12th November 2018 - Appendix C - Annual Return Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=9
  12th November 2018 - Appendix D - Supplier Development Scotland flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV336767&idx=1
  12th November 2018 - Lot 3 Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV336767
  An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance - An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 3. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, which were all published on the same date with 'An Lochran FM' in the contract description.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350720
  An Lochran FM - Lot 3 Planned Preventative Maintenance and Reactive Maintenance - This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 3.

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000561703

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000561703. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000561703.json.