--- title: "Control Document Management System for Gas/Elec Documentation Analysis" ocid: "ocds-r6ebe6-0000562987" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000562987" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000562987.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000562987.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "FIFE COUNCIL" published: "2018-11-13" --- # Control Document Management System for Gas/Elec Documentation Analysis Buyer: FIFE COUNCIL Current stage: Award OCID: ocds-r6ebe6-0000562987 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000562987) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000562987.json) ## Summary Fife Council has successfully completed the procurement process for the "Control Document Management System for Gas/Elec Documentation Analysis." This tender falls within the services category, specifically aimed at improving compliance document management for gas and electrical inspections at council properties. The procurement method employed was a limited procedure, which did not involve prior publication of a call for competition. The contract was awarded on 1st November 2018, with an active contract value of £62,845.89. This contract presents significant opportunities for businesses specialising in compliance management systems, particularly those with capabilities in data extraction, cloud-based solutions, and data security compliant with GDPR. Companies that develop software for asset management, particularly in the energy sector or with experience in safety documentation compliance, will find themselves well-suited to compete in such tenders. The project underscores the increasing demand for efficient management systems in local government settings, paving the way for innovative software providers to expand their market presence. ## Notice A Compliance Document Management System for gas and electrical inspection/testing at Council Properties is required for Fife Council. ### Lot Information Lot 1 A Compliance Document Management System for gas and electrical safety certification with the following characteristics: - Ability to extract data from existing certificates held as pdf files. - A single repository of gas and electrical assets, asset condition and maintenance/test information. - Ability to search and report on compliance records. - Automated certificate validation to identify non-compliance or properties requiring attention. - Provision of information to enable asset lifecycle planning and management of compliance requirements. - Provision of performance information. - Secure data storage of information that is compliant with current Data Protection regulations and will also be compliant with the General Data Protection Regulations that are enforceable from 25 May 2018. - The solution will provide a data repository that is compatible with Power BI - It is externally hosted and cloud-based - It meets gov.uk Cloud Security Principles - Has adequate security to host official information. - Is in line with Fife Council security requirements. Review and update of all gas and electrical asset inspection, test and management processes. ### Procurement Information There is currently no system available that holds both, the information from the certificates and also provides the functionality required for full analysis and management of gas and electrical compliance requirements. A system is required that holds all gas and electrical asset and asset condition information in one place. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337171 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Nov 2018 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 1 Nov 2018 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £62,845 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | FIFE COUNCIL | | Locality | GLENROTHES | | Post town | Kirkcaldy | | Postcode | KY7 5LT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM01 Clackmannanshire and Fife | | Local authority | Fife | | Electoral ward | Glenrothes Central and Thornton | | Westminster constituency | Glenrothes and Mid Fife | | Delivery location | TLM72 Clackmannanshire and Fife | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CORGI TECHNICAL SERVICES | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48311100 - Document management system ## Release History - 13 Nov 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337171 - 2 Nov 2018 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV335992 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV335992 Control Document Management System for Gas/Elec Documentation Analysis - A Compliance Document Management System for gas and electrical inspection/testing at Council Properties is required for Fife Council. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337171 Control Document Management System for Gas/Elec Documentation Analysis - A Compliance Document Management System for gas and electrical inspection/testing at Council Properties is required for Fife Council. ## Notice URLs - http:// - http://www.fifedirect.org.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000562987 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000562987. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000562987.json.