---
title: "An Lochran FM - Lot 2 Reception and Security Services"
ocid: "ocds-r6ebe6-0000564077"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000564077"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000564077.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000564077.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2019-04-29"
---

# An Lochran FM - Lot 2 Reception and Security Services

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000564077

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000564077)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000564077.json)

## Summary

The Highlands and Islands Enterprise is the contracting authority for the procurement titled "An Lochran FM - Lot 2 Reception and Security Services." This contract falls under the services category and is located at An Lochran, 10 Inverness Campus, IV2 5NA, Inverness. The procurement process has reached the Award stage, with the award for this contract completed on 1 April 2019. The initial duration of the contract is three years, with an option for extension, and the total value of the contract is approximately £355,553. The procurement was conducted using an open method.

This contract presents significant opportunities for businesses, particularly those specialising in facilities management, security, and reception services. Small and medium-sized enterprises (SMEs) with experience in providing customer-oriented services in operational contexts would be well-suited to compete. Businesses looking to expand their portfolio in public contracts may particularly benefit from engaging with Highlands and Islands Enterprise, as they manage an essential hub for multiple organisations, including academic institutions and research bodies, potentially leading to further opportunities and collaborations.

## Notice

This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2.

### Lot Information

Lot 1

HIE required a suitably qualified and experienced supplier to provide a professionally staffed, customer-orientated reception service at An Lochran as well as security services for the building, car parks and immediate environs of An Lochran on a 24 hour, 365 days a year basis. A security presence will not always be required on-site and the service should be as a first responder and keyholder in the event of building issue. The services will be required from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Changes in staff/visitor numbers require additional reception staff -Events/incidents/circumstances require heightened security -Out of hours reception and/or security is required due to events/planned preventative maintenance/reactive maintenance -Emergency security call-outs

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353047 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Apr 2019 |
| Submission deadline | 9 Jan 2019 |
| Future notice date | Not specified |
| Award date | 1 Apr 2019 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £360,000 |
| Lots value | £360,000 |
| Awards value | Not specified |
| Contracts value | £355,553 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KEY FACILITIES MANAGEMENT (UK |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 98 - Other community, social and personal services

### Codes

- 64214200 - Telephone switchboard services
- 79710000 - Security services
- 79992000 - Reception services
- 98341110 - Housekeeping services

## Release History

- 29 Apr 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353047
- 12 Nov 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337033

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=11
  28th November 2018 - Lot 2 note to bidders
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=6
  14th November 2018 - Lot 2 Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=7
  14th November 2018 - Appendix A - HIE Conflicts of Interest Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=8
  14th November 2018 - Appendix B - Annual Return Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=9
  14th November 2018 - Appendix C - Supplier Development Flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=10
  14th November 2018 - Appendix D - Co-operative Development Scotland flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=1
  14th November 2018 - Lot 2 Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=2
  14th November 2018 - Lot 2 Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=3
  14th November 2018 - Lot 2 Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=4
  14th November 2018 - Lot 2 Non Scored Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=5
  14th November 2018 - Lot 2 Forms for Signature
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337033
  An Lochran FM - Lot 2 Reception and Security Services - An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, with 'An Lochran FM' in the contract description.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353047
  An Lochran FM - Lot 2 Reception and Security Services - This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2.

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000564077

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000564077. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000564077.json.