---
title: "Provision of Electoral Services"
ocid: "ocds-r6ebe6-0000564460"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000564460"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000564460.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000564460.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "APUC LIMITED"
published: "2019-03-27"
---

# Provision of Electoral Services

Buyer: APUC LIMITED  
Current stage: Award  
OCID: ocds-r6ebe6-0000564460

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000564460.json)

## Summary

The procurement process involves APUC Limited, a central purchasing body based in Stirling, UK, seeking tenders for the "Provision of Electoral Services". This initiative falls under the education sector and aims to deliver essential services such as the design and administration of ballot papers and postal votes, alongside related IT systems. The tender process is currently at the 'active' stage and is conducted through an open procedure, with a submission deadline set for 9 January 2019. The contract value is estimated at £280,000, and it is noteworthy that the procurement will be governed by a Framework Agreement commencing on 1 March 2019, lasting for three years, with a possible extension up to four years based on demand and performance.

This tender presents a significant opportunity for both small and large businesses, particularly those with expertise in electoral services, IT systems, and associated printing services. Companies that have the capability to handle electoral processes, including design, administration, and technology application, are encouraged to submit proposals. As the number and frequency of elections within educational institutions are expected to rise due to legal requirements, businesses engaging in these areas may find this tender to be a substantial stepping stone to expand their client base and solidify their market presence.

## Notice

Provision of electoral services including design, printing and administration of ballot papers and postal votes and related IT systems

### Lot Information

Lot 1

Universities and Colleges currently run elections for a number of purposes within their institutions. These include the appointments of representatives from different constituencies of staff, students and alumni to positions on Governing Bodies (Courts) and Senates (the Academic Governing Body). Elections are also run by Students' Associations, which may range from the appointment of class presidents through to Student Association office holders. The Higher Education Governance (Scotland) Act 2016 introduced new requirements for the composition of Courts and Senates which placed an emphasis on the election of representatives. All Institutions must fully comply with the Act by December 2020, and measures include the requirement for more than 50 per cent of members of University Senates to be elected, as well as the election of the Senior Lay Member (in effect the Chair of Court) by all students and staff of the institution. The number and frequency of elections is, therefore, likely to increase in the coming years. Constituencies will range from several dozen to several thousand in number.

Renewal: The Framework Agreement will commence on the 1 March 2019 for a period of 3 years and expire on the 28 February 2022. The Authority reserves the right to extend the Framework Agreement for a further 1 year subject to satisfactory performance and continued Institutions requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349902 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Mar 2019 |
| Submission deadline | 9 Jan 2019 |
| Future notice date | Not specified |
| Award date | 28 Feb 2019 |
| Contract period | Not specified |
| Recurrence | November 2022 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £280,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £280,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | APUC LIMITED |
| Locality | STIRLING |
| Post town | Falkirk and Stirling |
| Postcode | FK8 2DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM02 Perth and Kinross, and Stirling |
| Local authority | Stirling |
| Electoral ward | Stirling East |
| Westminster constituency | Stirling and Strathallan |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | DEMOCRACY TECHNOLOGY T/A MI VOICE; ELECTORAL REFORM SERVICES; IDOX SOFTWARE; PRINT IMAGE NETWORK |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 22821000 - Electoral forms
- 48100000 - Industry specific software package
- 72300000 - Data services

## Release History

- 27 Mar 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349902
- 21 Nov 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338077

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338077
  Provision of Electoral Services - Provision of electoral services including design, printing and administration of ballot papers and postal votes and related IT systems
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349902
  Provision of Electoral Services - Provision of electoral services including design, printing and administration of ballot papers and postal votes and related IT systems

## Notice URLs

- http://
- http://www.apuc-scot.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000564460
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000564460. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000564460.json.