---
title: "Supply and Installation of Electronic Door Access System for Chancellor's Court, Pollock Halls."
ocid: "ocds-r6ebe6-0000565198"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000565198"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000565198.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000565198.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2019-05-06"
---

# Supply and Installation of Electronic Door Access System for Chancellor's Court, Pollock Halls.

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000565198

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## Summary

The University of Edinburgh is conducting a procurement process for the title "Supply and Installation of Electronic Door Access System for Chancellor's Court, Pollock Halls." This project falls under the education industry category and is located in Edinburgh, UK. Currently, the procurement is at the award stage, following the completion of the tender, which began with the publication of a planned notice in November 2018 and involved an open procedure for qualified suppliers. The contract was signed on 6 May 2019, indicating that a supplier has already been selected for the project.

This tender presents significant opportunities for businesses, particularly those specialising in security systems and electronic access technology. Companies with experience in the installation of electronic door access systems in residential environments, especially in educational settings, would be particularly well-suited to participate in future projects of this nature. Furthermore, businesses should demonstrate financial sustainability, meeting insurance requirements, and a proven track record of quality service to compete effectively in such tenders.

## Notice

Accommodation, Catering and Events at The University of Edinburgh will be entering into procurement for the full replacement of an electronic door access system in the Chancellor's Court student residential building at Pollock Halls of Residence. This will include the provision and installation of approximately 528 battery operated bedroom door locks and approximately 95 controller operated access locks. Integration into lift and fire systems will be required. Existing system is Miwa hardware and software installed when the building was constructed in 2003-2004 which is now end of life. Door access hardware and software proposed at tender should be appropriate for campus residential/hospitality use.

### Lot Information

Lot 1

Satisfactory completion of the European single procurement document (ESPD) located in the Qualification Questionnaire of PCS-T: INSURANCE : Minimum level of insurance cover required:Public liability insurance for GBP 10m and Employers liability insurance for GBP 10m. FINANCIAL TURNOVER TEST: Bidders will be required to have a minimum "general" yearly turnover of 340 thousand GBP for the last 3 years. Standards Compliance with Statement of Requirements Schedule 3. Within the ESPD Selection Criteria section there will be scored questions and a requirement for bidders to achieve a minimum 50 percentage threshold mark. Each bidder passing the Minimum Standards and achieving a score greater or equal to 50 percent shall only then progress through to the Award Criteria and be subject to a technical and commercial evaluation. It is proposed the ITT award criteria and evaluation process will be split into two stages. Stage 1 - written technical submission (allocated 50 percent of the total available technical score) will be combined with the commercial score and total scores calculated. Bidders who are arithmetically capable of winning the tender shall be invited to participate in Stage 2. Stage 2 will be the presentation/interview (allocated the remaining 50 percent of the total available technical score). Technical Award Criteria Stage 1 (30 percent): - Approach taken to working within a "live" accommodation environment (6 percent) - Installation - method statement and fire safety standards (6 percent) - Technical specifications and product resources (4.5 percent) - Suitability of solution proposed (4.5 percent) - Project Management (6 percent) - Service Support (1.5 percent) - Fair Work Practices (1.5 percent) Technical Award Criteria Stage 2 (30 percent): - Demonstration of software in relation to functional capabilities most important to the project (12 percent) - Demonstration of hardware in relation to functional capabilities most important to the project (12 percent) - Added value - electronic key formats (6 percent) Commercial scores shall be allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. Technical Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and your submission scores 3 points out of 4 for that question then you will receive 7.5 percent out of a possible 10 percent. Methodology used for scoring ESPD and ITT Technical criteria questions: 0 Unacceptable- Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 Poor- Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 Acceptable-Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 Good-Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 Excellent-Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. Both Technical & Commercial scores are added together at the end of the evaluation to calculate a winning Bidder.. Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353484 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 May 2019 |
| Submission deadline | 18 Mar 2019 |
| Future notice date | 7 Jan 2019 |
| Award date | 6 May 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NSP EUROPE LIMITED T/A NSP SECURITY |

## CPV Codes

### Divisions

- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

### Codes

- 44521120 - Electronic security lock

## Release History

- 6 May 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353484
- 13 Feb 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345509
- 21 Nov 2018 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338005

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338005
  Supply and Installation of Electronic Door Access System for Chancellor's Court, Pollock Halls. - Accommodation, Catering and Events at The University of Edinburgh will be entering into procurement for the full replacement of an electronic door access system in the Chancellor's Court student residential building at Pollock Halls of Residence. This will include the provision and installation of approximately 528 battery operated bedroom door locks and approximately 95 controller operated access locks. Integration into lift and fire systems will be required. Existing system is Miwa hardware and software installed when the building was constructed in 2003-2004 which is now end of life. Door access hardware and software proposed at tender should be appropriate for campus residential/hospitality use.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345509
  Supply and Installation of Electronic Door Access System for Chancellor's Court, Pollock Halls. - Accommodation, Catering and Events at The University of Edinburgh will be entering into procurement for the full replacement of an electronic door access system in the Chancellor's Court student residential building at Pollock Halls of Residence. This will include the provision and installation of approximately 528 battery operated bedroom door locks and approximately 95 controller operated access locks. Integration into lift and fire systems will be required. Existing system is Miwa hardware and software installed when the building was constructed in 2003-2004 which is now end of life. Door access hardware and software proposed at tender should be appropriate for campus residential/hospitality use.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353484
  Supply and Installation of Electronic Door Access System for Chancellor's Court, Pollock Halls. - Accommodation, Catering and Events at The University of Edinburgh will be entering into procurement for the full replacement of an electronic door access system in the Chancellor's Court student residential building at Pollock Halls of Residence. This will include the provision and installation of approximately 528 battery operated bedroom door locks and approximately 95 controller operated access locks. Integration into lift and fire systems will be required. Existing system is Miwa hardware and software installed when the building was constructed in 2003-2004 which is now end of life. Door access hardware and software proposed at tender should be appropriate for campus residential/hospitality use.

## Notice URLs

- http://
- http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted
- http://www.legislation.gov.uk/uksi/2010/493/contents/made
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000565198
- https://www.legislation.gov.uk/ukpga/2010/15/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000565198. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000565198.json.