---
title: "01226 - Support and Maintenance for SPS's EPOS System"
ocid: "ocds-r6ebe6-0000565298"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000565298"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000565298.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000565298.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH PRISON SERVICE"
published: "2018-11-26"
---

# 01226 - Support and Maintenance for SPS's EPOS System

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000565298

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## Summary

The Scottish Prison Service is seeking ongoing support and maintenance for its Electronic Point of Sale (EPOS) system through a limited procurement process. This tender, titled "01226 - Support and Maintenance for SPS's EPOS System," is classified under the public order and safety industry category. The procurement is based in Edinburgh, with key dates including the contract signing on 23rd November 2018 and a planned duration of five years. This initiative involves a direct award to the incumbent supplier, Lapsley Ltd, who has provided support since the system's deployment in 2014.

This tender presents an opportunity for businesses specialised in IT services and system maintenance, particularly those with experience in electronic point of sale solutions. Given the specific and complex integration of the current EPOS system with the existing prisoner record system, potential competitors should possess deep technical knowledge and familiarity with such integrated systems. Businesses poised to compete effectively would ideally have a strong track record in similar service provision and an understanding of public sector IT environments.

## Notice

This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system.

### Lot Information

Lot 1

SPS intends to make a direct award to Lapsley Ltd who currently provide SPS with ongoing annual support and maintenance (ASM)for the EPOS system. The EPOS system is installed throughout the SPS Estate. SPS intends to award a five year contract.

### Procurement Information

SPS implemented an EPOS system in 2014 via a contract with Lapsley Ltd, procured via Open Competition. This Contract provides ongoing support and maintenance for this EPOS system. The EPOS system has been developed over a number of years, to fully integrate with SPS' existing internal prisoner record system (PR2). As these developments have been written and implemented by Lapsley Ltd, any new supplier would not be familiar with the full range of functionality that the software now offers and the complexities of the technical integration with PR2 which is approaching end of life. The proposed contract term aligns with the introduction of a replacement IT system which will see the introduction of a new Electronic Point of Sale (EPOS) service. This system is currently in the development stage.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338325 |
| Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Nov 2018 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Nov 2018 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £112,370 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9HW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LAPSLEY |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48110000 - Point of sale (POS) software package
- 72267000 - Software maintenance and repair services

## Release History

- 26 Nov 2018 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338325

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338325
  01226 - Support and Maintenance for SPS's EPOS System - This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system.

## Notice URLs

- http://
- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000565298
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=565298

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000565298. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000565298.json.