---
title: "The Provision of Facilities Management Services"
ocid: "ocds-r6ebe6-0000565565"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000565565"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000565565.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000565565.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH GOVERNMENT"
published: "2021-09-13"
---

# The Provision of Facilities Management Services

Buyer: SCOTTISH GOVERNMENT  
Current stage: Award  
OCID: ocds-r6ebe6-0000565565

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## Summary

The Scottish Government has recently awarded a contract titled "The Provision of Facilities Management Services" for the provision of both hard and soft Facilities Management (FM) services across Scotland. This contract, initiated as a tender, has a value of £400 million and includes a maximum duration of 10 years, with an initial period of 7 years and options for extensions. The procurement process involved a selective competitive procedure with negotiation, and key stakeholders include Transport Scotland, Social Security Scotland, Education Scotland, and the Accountant in Bankruptcy. This contract encompasses various delivery locations across the Scottish Mainland and Islands, including hubs in London, Brussels, the USA, and Paris.

This Facilities Management tender presents significant opportunities for businesses in the services sector, especially those specialising in facility maintenance, project management, and environmental management services. Companies with capabilities in hard and soft FM services, along with a track record in delivering similar projects, would be particularly well-suited to compete. The focus on community benefits and social value within the procurement process also allows businesses that can demonstrate a commitment to social responsibility and local job creation to gain a competitive edge.

## Notice

The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.

### Lot Information

Lot 1

The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) and related projects. This contract will build on the success of the current FM contract and the scope includes the following: Hard and soft FM services, small works projects, project management, helpdesk and CAFM system, energy and environmental management services, administration and professional advisory services.

Options: The very nature of Facilities Management can be complex, variable and in flux. There will be a need over the contract term to allow the Scottish Government and its strategic partners to remove, amend or change the buildings and structures of their estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the public sector) and to vary the Contract accordingly including the overall value of the Contract estimated at paragraph II.1.7) (Estimated total value) above.

Renewal: The initial contract period will be 84 months, with the option to extend for a period up to 36 months (in increments of 24 months and 12 months). It would be anticipated that if a renewal is required within the initial contract period, a contract notice initiating a procurement will be published up to 18 months prior to the initial contract period expiry date

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP427513 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Sep 2021 |
| Submission deadline | 14 Mar 2019 |
| Future notice date | Not specified |
| Award date | 28 Jul 2021 |
| Contract period | Not specified |
| Recurrence | The SG may re-let this contract prior to the end of the initial 7 year period and a contract notice will be published circa 18 months prior to the end of the initial period. If not, the 24 month extension will be used, the supplier will be notified 9 months prior to its commencement date. A decision to utilise the final 12 months extension will be taken 6 months prior to its commencement. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000,000 |
| Lots value | £400,000,000 |
| Awards value | Not specified |
| Contracts value | £400,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH GOVERNMENT |
| Additional buyers | ACCOUNTANT IN BANKRUPTCY; EDUCATION SCOTLAND; SOCIAL SECURITY SCOTLAND; STUDENT AWARDS AGENCY SCOTLAND; TRANSPORT SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH6 6QQ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Sighthill/Gorgie |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MITIE |

## CPV Codes

### Divisions

- 34 - Transport equipment and auxiliary products to transportation
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45 - Construction work
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 34928480 - Waste and rubbish containers and bins
- 39150000 - Miscellaneous furniture and equipment
- 39151000 - Miscellaneous furniture
- 44613800 - Containers for waste material
- 45259000 - Repair and maintenance of plant
- 45452000 - Exterior cleaning work for buildings
- 48420000 - Facilities management software package and software package suite
- 50324200 - Preventive maintenance services
- 50413200 - Repair and maintenance services of firefighting equipment
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50610000 - Repair and maintenance services of security equipment
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50750000 - Lift-maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 51122000 - Installation services of flagpoles
- 71315300 - Building surveying services
- 71317200 - Health and safety services
- 71324000 - Quantity surveying services
- 72253000 - Helpdesk and support services
- 72317000 - Data storage services
- 72514000 - Computer facilities management services
- 72514100 - Facilities management services involving computer operation
- 72514200 - Facilities management services for computer systems development
- 72514300 - Facilities management services for computer systems maintenance
- 77211500 - Tree-maintenance services
- 77310000 - Planting and maintenance services of green areas
- 77314000 - Grounds maintenance services
- 79710000 - Security services
- 79992000 - Reception services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
- 90500000 - Refuse and waste related services
- 90511400 - Paper collecting services
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
- 90700000 - Environmental services
- 90711100 - Risk or hazard assessment other than for construction
- 90900000 - Cleaning and sanitation services
- 90911000 - Accommodation, building and window cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
- 90922000 - Pest-control services

## Release History

- 13 Sep 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP427513
- 6 Feb 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB344783

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB344783
  The Provision of Facilities Management Services - The Scottish Ministers intend to award a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP427513
  The Provision of Facilities Management Services - The Scottish Ministers have awarded a contract to a single service provider for the provision of Facilities Management (FM) Services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months). Other parties to this contract include: The Scottish Government, including Science and Advice for Scottish Agriculture (SASA) Student Award Agency for Scotland (SASA); Accountancy in Bankruptcy; Education Scotland; Transport Scotland; and Social Security Scotland Agency.

## Notice URLs

- http://
- http://www.educationscotland.gov.uk/
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- http://www.scotland.gov.uk
- http://www.transport.gov.scot
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000565565
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000565565. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000565565.json.