---
title: "Estates: Computer Aided Facilities Management / Integrated Workplace Management System"
ocid: "ocds-r6ebe6-0000566037"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000566037"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000566037.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000566037.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF ST ANDREWS"
published: "2019-10-18"
---

# Estates: Computer Aided Facilities Management / Integrated Workplace Management System

Buyer: UNIVERSITY OF ST ANDREWS  
Current stage: Award  
OCID: ocds-r6ebe6-0000566037

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## Summary

The University of St Andrews is seeking proposals for a Computer Aided Facilities Management and Integrated Workplace Management System, aimed at enhancing the efficiency of its estates management. This procurement falls under the goods category and is part of a selective procurement process, utilising a restricted procedure. The tender's closing date is set for 10 January 2019, and it is located in St Andrews, Scotland. The total value of the contract is estimated at £366,700 and will be awarded to a single supplier, as indicated by the university’s intent to streamline its facilities operations.

This tender presents significant opportunities for businesses specialising in software solutions for facilities management, asset management, and related services. Companies with experience in providing comprehensive workplace management solutions, including system installation, training, and ongoing support, will be well-suited to compete. Given the importance of the contract's scope—aimed at modernising the university's approach to facilities management—firms that can demonstrate expertise in cutting-edge technologies and preventative maintenance strategies may particularly benefit from this procurement opportunity.

## Notice

University of St Andrews - Computer Aided Facilities Management / Integrated Workplace Management System Supply, Installation, Training, Support and Maintenance of (replacement) Facilities Management System for the University of St Andrews Estates Unit.

### Lot Information

Lot 1

University of St Andrews - Computer Aided Facilities Management / Integrated Workplace Management System Supply, Installation, Training, Support and Maintenance of (replacement) Facilities Management System for the University of St Andrews Estates Unit. Overview of the Contract Requirement: The university of St Andrews Estate comprises of 258,000 square metres in 157 Buildings, with more than 80,000 critical assets. Buildings and assets of the campus range from Medieval Libraries to cutting edge scientific research laboratories and Student Residences with some 4052 bed spaces. The value of the Real Estate is in the region of 1 Billion GBP, and Estates currently manage approximately of 20,000 work requests per annum. The scope of the tender is for the provision of a Computer Aided Facilities Management (CAFM) / Integrated Workplace Management (IWMS) / Security Incident Management Systems solution which will be central to enabling the University to move away from the current, largely reactive maintenance approach to an approach where we actively manage our critical assets and perform more planned and preventative and condition-based maintenance. The CAFM / IWMS solution should provide functionality in the following areas of current project scope. - Asset Management and Lifecycle - Reactive Maintenance - Service Desk - Planned Preventative Maintenance - Change Management (Maintenance/Improvement/Modification Projects) - Security Incident Management - Financial Management (Budgeting/Forecasting/Planning) - Inventory Management - Asbestos Management - Contractor Management In the future the University may be interested in extending scope during a future project to include: - Health and Safety Management - Sustainability Management - Room Bookings Management and Self-Service - IoT - Linear Asset Management - Space Planning and Workplace management - Property and Lease Management - BIM - Other soft services Contract Award A single supplier shall be awarded the work.

Renewal: Renewal subject to review and mutual agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369572 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Oct 2019 |
| Submission deadline | 10 Jan 2019 |
| Future notice date | Not specified |
| Award date | 31 Jul 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £160,000 |
| Lots value | £160,000 |
| Awards value | Not specified |
| Contracts value | £366,700 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF ST ANDREWS |
| Locality | ST ANDREWS |
| Post town | Kirkcaldy |
| Postcode | KY16 9LB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | St Andrews |
| Westminster constituency | North East Fife |
| Delivery location | TLM72 Clackmannanshire and Fife |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLANON |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48420000 - Facilities management software package and software package suite

## Release History

- 18 Oct 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369572
- 29 Nov 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338665

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC338665&idx=1
  3rd December 2018 - Electronic Portal Guidance / Instruction
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338665
  Estates: Computer Aided Facilities Management / Integrated Workplace Management System - University of St Andrews - Computer Aided Facilities Management / Integrated Workplace Management System Supply, Installation, Training, Support and Maintenance of (replacement) Facilities Management System for the University of St Andrews Estates Unit.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369572
  Estates: Computer Aided Facilities Management / Integrated Workplace Management System - University of St Andrews - Computer Aided Facilities Management / Integrated Workplace Management System Supply, Installation, Training, Support and Maintenance of (replacement) Facilities Management System for the University of St Andrews Estates Unit.

## Notice URLs

- http://
- http://www.st-andrews.ac.uk/procurement/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000566037
- https://in-tendhost.co.uk/universityofstandrews

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000566037. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000566037.json.