---
title: "Centre for Health Science Facilities Management Services"
ocid: "ocds-r6ebe6-0000568992"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000568992"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000568992.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000568992.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2019-06-27"
---

# Centre for Health Science Facilities Management Services

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000568992

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## Summary

Highlands and Islands Enterprise is conducting a procurement for Facilities Management Services at the Centre for Health Science, located in Inverness, UK. The tender, titled "Centre for Health Science Facilities Management Services," has been awarded to Robertson Facilities Management (FM), with an estimated total value of £2,601,000 over a period of up to four years, including two optional one-year extensions. The contract commenced on 1 June 2019 and is structured under an open procurement method, with a bidding process that closed on 18 March 2019.

This contract represents valuable opportunities for businesses in the facilities management sector, particularly those specialising in both hard and soft services. Companies with experience in healthcare facilities, cleaning, maintenance, and coordinated service management are well-suited to compete in future tenders for similar contracts. Moreover, the potential for contract modifications offers additional avenues for service providers to expand their offerings, thus creating further business growth opportunities in the region.

## Notice

This is a Contract Award Notice and as such the procurement process has now ended. The Centre for Health Science (CfHS) offers some 7,000m2 net lettable space over three phases completed in 2006. It is a three storey multi-occupied property with a focus for excellence in healthcare, biotechnology research, education, training and business development which was jointly funded by Highlands & Islands Enterprise and the European Regional Development Fund (ERDF). HIE required a suitably qualified and experienced supplier to provide total facilities management services at the CfHS. These services will be required from 1 June 2019 for an initial period of 2 years, with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year, following the Initial Term (2+1+1 years)

### Lot Information

Lot 1

A summary of the main activities associated with delivering this service are listed below and should be read in conjunction with Appendix A Specification of Services: 1. General 2. Management and Administration 3. Managed Services 4. Helpdesk and Computer Aided Facilities Management 5. Hard Facilities Management Services 6. Soft Facilities Management Services 7. Additional Relevant Services 8. Mobilisation. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): - Reduction/increase in the areas requiring cleaning - Additional reception/security presence - Exclusions listed in 5.6 of Appendix A Specification of Services (Work falling into this category will be charged on a monthly basis as an extra to contract subject to review and agreement in the monthly contract performance meeting) - Expansion of useable office space requires additional/increased services or decrease of useable office space/vacant offices require reduced services - Labour, materials/parts for reactive repairs over 1000 GBP (excl VAT) - Project management and associated costs on behalf of tenants - Pest control and security emergency call-outs over the estimated amount per annum

Renewal: The Contract will be awarded for an initial period of 2 years with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year following the Initial Term (2+1+1 years)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL358850 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jun 2019 |
| Submission deadline | 18 Mar 2019 |
| Future notice date | Not specified |
| Award date | 27 Jun 2019 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,600,000 |
| Lots value | £2,600,000 |
| Awards value | Not specified |
| Contracts value | £2,291,383 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ROBERTSON FACILITIES MANAGEMENT (FM |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 64 - Postal and telecommunications services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services
- 98 - Other community, social and personal services

### Codes

- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 64214200 - Telephone switchboard services
- 79710000 - Security services
- 79992000 - Reception services
- 79993100 - Facilities management services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services
- 98341110 - Housekeeping services

## Release History

- 27 Jun 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL358850
- 28 Jan 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343614

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=28
  28th February 2019 - CFHS waste information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=27
  19th February 2019 - Site Visit Q&A
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=26
  4th February 2019 - Floor coverings
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=25
  30th January 2019 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=17
  30th January 2019 - Co-operative Development Scotland Flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=18
  30th January 2019 - Appendix A - Specification of Services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=19
  30th January 2019 - Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=20
  30th January 2019 - Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=21
  30th January 2019 - Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=22
  30th January 2019 - Cyber Security Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=23
  30th January 2019 - Non-Scored Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=24
  30th January 2019 - Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=1
  30th January 2019 - Appendix B - Tenancy Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=2
  30th January 2019 - Appendix C - Helpdesk Review (last 2 years)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=3
  30th January 2019 - Appendix D - External Condition Survey
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=4
  30th January 2019 - Appendix E - Internal Condition Survey
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=5
  30th January 2019 - Appendix F - Roof and Plant Location Drawing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=6
  30th January 2019 - Appendix G - Lifecycle Model Commentary
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=7
  30th January 2019 - Appendix H - Lifecycle Management Report
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=8
  30th January 2019 - Appendix I - PPM Planner
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=9
  30th January 2019 - Appendix J - Asset Register
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=10
  30th January 2019 - Appendix K - Demised Areas
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=11
  30th January 2019 - Appendix L - Other Relevant Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=12
  30th January 2019 - Appendix M - Floor Areas for Cleaning
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=13
  30th January 2019 - Appendix N - Clinical Cleaning Indicative Frequencies
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=14
  30th January 2019 - Supplier Annual Return Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=15
  30th January 2019 - HIE Conflicts of Interests Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=16
  30th January 2019 - Supplier Development Programme Flyer
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343614
  Centre for Health Science Facilities Management Services - The Centre for Health Science (CfHS) offers some 7,000m2 net lettable space over three phases completed in 2006. It is a three storey multi-occupied property with a focus for excellence in healthcare, biotechnology research, education, training and business development which was jointly funded by Highlands & Islands Enterprise and the European Regional Development Fund (ERDF). HIE requires a suitably qualified and experienced supplier to provide total facilities management services at the CfHS. It is expected that these services will be required from 1 June 2019 for an initial period of 2 years, with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year, following the Initial Term (2+1+1 years) The initial 2- year budget currently available to deliver this service is between GBP 975k and GBP 1.3M (excluding VAT).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL358850
  Centre for Health Science Facilities Management Services - This is a Contract Award Notice and as such the procurement process has now ended. The Centre for Health Science (CfHS) offers some 7,000m2 net lettable space over three phases completed in 2006. It is a three storey multi-occupied property with a focus for excellence in healthcare, biotechnology research, education, training and business development which was jointly funded by Highlands & Islands Enterprise and the European Regional Development Fund (ERDF). HIE required a suitably qualified and experienced supplier to provide total facilities management services at the CfHS. These services will be required from 1 June 2019 for an initial period of 2 years, with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year, following the Initial Term (2+1+1 years)

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000568992
- https://www.sia.homeoffice.gov.uk/Pages/acs-roac.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000568992. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000568992.json.