--- title: "Library Subscriptions Management Agent" ocid: "ocds-r6ebe6-0000569701" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000569701" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000569701.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000569701.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "SCOTTISH COURTS AND TRIBUNALS SERVICE" published: "2019-01-14" --- # Library Subscriptions Management Agent Buyer: SCOTTISH COURTS AND TRIBUNALS SERVICE Current stage: Planning OCID: ocds-r6ebe6-0000569701 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000569701) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000569701.json) ## Summary The Scottish Courts and Tribunals Service is planning a procurement process for a Library Subscriptions Management Agent to oversee its substantial library publication and journal subscription portfolio, which currently amounts to approximately £2.1 million annually. The tender, titled "Library Subscriptions Management Agent," is in the planning stage, with future notices expected to be published on 1st April 2019. The procurement will take place in Edinburgh, UK, and the engaged services will focus on supplier relationship management, effective requisitioning, and identifying cost efficiencies through a gain-share mechanism. This procurement opportunity presents a significant scope for growth for businesses that specialise in library management services, subscription administration, and legal publication supply. Suppliers that can demonstrate experience in supplier management and efficiency optimisation within the public sector will be particularly well-suited to compete. The planned involvement, alongside the focus on supplier relationship management and cost reduction strategies, suggests potential for collaboration and innovation, making it an attractive prospect for relevant businesses in the industry. ## Notice The Scottish Courts and Tribunals Service ("SCTS") currently spends circa 2.1M GBP per annum on physical loose-leaf and journal subscriptions. This service is currently centrally managed by in-house staff based at The Supreme Courts Library, Parliament House, Edinburgh. SCTS invites Expressions of Interest ("EOI") from suitably qualified and experienced suppliers to provide it with a Library Subscriptions Management Agent service to proactively administer and manage its current library publication and journal subscriptions portfolio. ### Lot Information Lot 1 Subject to market feedback arising from the publication of this Notice, the anticipated range of Services to be delivered by the Library Subscription Management Agent shall include, inter alia: i) Scoping current requirements - working collaboratively with The Supreme Courts Library Service and individual Sheriff Courts to collate and centrally record current purchasing patterns and future requirements; ii) Supplier Relationship Management - To establish, maintain and proactively develop relationships with SCTS's supplier base for legal publications and journal subscriptions. This will include recommending new or alternative suppliers where it is economically advantageous to SCTS; iii) Management Information - Collation and submission of management information in relation to publication and journal purchasing - the format and frequency of such MI reporting yet to be determined; iv) Requisitioning and Receipting of Orders - To be responsible for the requisitioning and goods receipting of purchases within the bounds of SCTS' prompt payment of suppliers performance standard; and, v) Efficiencies and Cost Reduction - The Agent will be responsible for advising SCTS on how it can leverage its collective purchasing power to the fullest capacity in order to secure volume discounts and price reductions from publishers and journal providers. The financial savings and cost efficiencies realised will be gain shared between SCTS and the successful Supplier - See vi) below for additional information in this regard. vi) Gain Share Mechanism - The SCTS is proposing that the Library Subscription Management Agent will be revenue neutral in terms of impact upon its own budgetary resource, with remuneration for the successful Supplier's service provision being realised via a gain-share mechanism between the successful Supplier and the SCTS financed from the realisation of volume discounts and price reductions achieved by the appointed Library Subscriptions Management Agent. The percentage share element, after the deduction of all costs, has yet to be determined. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341987 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Jan 2019 | | Submission deadline | Not specified | | Future notice date | 1 Apr 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £120,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH COURTS AND TRIBUNALS SERVICE | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH11 3XD | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Sighthill/Gorgie | | Westminster constituency | Edinburgh South West | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 22113000 - Library books - 22120000 - Publications - 22211000 - Journals - 79980000 - Subscription services - 92511000 - Library services ## Release History - 14 Jan 2019 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341987 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN341987 Library Subscriptions Management Agent - The Scottish Courts and Tribunals Service ("SCTS") currently spends circa 2.1M GBP per annum on physical loose-leaf and journal subscriptions. This service is currently centrally managed by in-house staff based at The Supreme Courts Library, Parliament House, Edinburgh. SCTS invites Expressions of Interest ("EOI") from suitably qualified and experienced suppliers to provide it with a Library Subscriptions Management Agent service to proactively administer and manage its current library publication and journal subscriptions portfolio. ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=569701 - http://www.scotcourtstribunals.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000569701 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000569701. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000569701.json.