---
title: "Digitising of Records and Information Assets"
ocid: "ocds-r6ebe6-0000573465"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000573465"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000573465.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000573465.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "EAST AYRSHIRE COUNCIL"
published: "2019-02-11"
---

# Digitising of Records and Information Assets

Buyer: EAST AYRSHIRE COUNCIL  
Current stage: Planning  
OCID: ocds-r6ebe6-0000573465

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000573465)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000573465.json)

## Summary

The East Ayrshire Council is initiating a tender process titled "Digitising of Records and Information Assets" as part of its Transformation Strategy. This procurement falls under the services industry and is located in Kilmarnock, UK. Currently at the planning stage, the Council encourages interested organisations to express their intent to participate by reaching out via email. The future notice date for this opportunity is set for 12 February 2019, and the Council aims to inform its procurement strategy through site visits and consultations with potential suppliers.

This tender presents significant opportunities for businesses specialising in digitisation, data management, and archival services. Companies that offer solutions for the indexation, scanning, storage, and secure destruction of records would be particularly well-suited to compete for this contract. Engaging with the East Ayrshire Council during this planning phase can provide valuable insights and assist in shaping proposals that align with the Council's transformation goals.

## Notice

The Council are currently re-designing services as part of its wider Transformation Strategy. One of the digital workstreams identified is the digitisation, indexation, scanning, storage and destruction of records and other information assets (plans etc). We would like to hear from organisations who would be interested in a future tender opportunity for this service. The Council would also like to take the opportunity to conduct site visits etc as part of their research which will inform the procurement commodity strategy. Interested parties should email their interest and subsequent details to - procurement@east-ayrshirecouncil.gov.uk

### Lot Information

Lot 1

Digitisation, indexation, scanning, storage and destruction of records and information assets.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB344945 |
| Notice type | PCS Notice - Website Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Feb 2019 |
| Submission deadline | Not specified |
| Future notice date | 12 Feb 2019 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST AYRSHIRE COUNCIL |
| Locality | KILMARNOCK |
| Post town | Kilmarnock |
| Postcode | KA3 7BU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | East Ayrshire |
| Electoral ward | Kilmarnock East and Hurlford |
| Westminster constituency | Kilmarnock and Loudoun |
| Delivery location | TLM93 North Ayrshire and East Ayrshire |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72512000 - Document management services
- 79996100 - Records management
- 79999100 - Scanning services

## Release History

- 11 Feb 2019 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB344945

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB344945
  Digitising of Records and Information Assets - The Council are currently re-designing services as part of its wider Transformation Strategy. One of the digital workstreams identified is the digitisation, indexation, scanning, storage and destruction of records and other information assets (plans etc). We would like to hear from organisations who would be interested in a future tender opportunity for this service. The Council would also like to take the opportunity to conduct site visits etc as part of their research which will inform the procurement commodity strategy. Interested parties should email their interest and subsequent details to - procurement@east-ayrshirecouncil.gov.uk

## Notice URLs

- http://
- http://www.east-ayrshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000573465
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=573465

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000573465. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000573465.json.