---
title: "LIT0610 The University of Edinburgh Short Lease Properties"
ocid: "ocds-r6ebe6-0000573629"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000573629"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000573629.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000573629.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2020-05-18"
---

# LIT0610 The University of Edinburgh Short Lease Properties

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000573629

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## Summary

The University of Edinburgh is currently engaged in a public procurement process titled "LIT0610 The University of Edinburgh Short Lease Properties," focusing on the property maintenance and compliance testing services for short lease properties owned by private landlords and rented to students. The procurement falls under the education sector and is located in Edinburgh, UK. This tender is conducted using an open procedure via the Public Contracts Scotland – Tender portal, with the submission deadline set for March 8, 2019. Key suppliers have been successfully awarded contracts for two lots: "Property Maintenance" and "Legal Compliance and Certification," with contract values of £40,000 and £30,000 respectively, signed on April 23, 2019.

This procurement presents significant business opportunities for SMEs specialising in property maintenance and compliance services. Companies with expertise in multi-trade services—including plumbing, electrical work, gas and heating, and general maintenance—would be well-suited to compete. Given the focus on timely response for emergency repairs and adherence to legal compliance standards, businesses that can ensure reliable, round-the-clock service and demonstrate compliance with the required qualifications are likely to benefit from this engaging procurement initiative.

## Notice

1.19. The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.

### Lot Information

Property Maintenance

The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. Accommodation Catering and Events - Continuing and Family Student Accommodation currently manage a portfolio of 150 short lease properties on behalf of a variety of landlords, although this figure is subject to change. To support the maintenance and legal compliance requirements of this portfolio, we seek to appoint suppliers to deliver works/services in the following two lots, lot 1 Property Maintenance and Lot 2 Legal Compliance and Certification.Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier. Multi trade supplier, including as a minimum handyman, joinery, plumbing, electrical, gas and heating engineer, glazier, plasterer, locksmith, roofer and painter to attend to the University's maintenance requirements. This will include planned and reactive maintenance/ repairs and also HMO remedial work, the supplier is therefore required to have familiarity with HMO requirements. Often work may be required to be completed within a 24 hour period, as a result of the tight turnaround in the properties. This will also include emergency repairs, which require a response within a 2 hour period. We require all trades to be available for routine call outs and out of hours/emergency call outs 365 days a year 24 hours a day.. Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier.

Renewal: Will be reviewed at the end of the contract period.

Legal Compliance and Certification

The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. Accommodation Catering and Events - Continuing and Family Student Accommodation currently manage a portfolio of 150 short lease properties on behalf of a variety of landlords, although this figure is subject to change. To support the maintenance and legal compliance requirements of this portfolio, we seek to appoint suppliers to deliver works/services in the following two lots, lot 1 Property Maintenance and Lot 2 Legal Compliance and Certification.Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier. A single point supplier to provide annual safety checks required to meet our legal and regulatory standards. These include but are not restricted to the following: - Landlords Gas Safety Checks - Portable Appliance Testing - Electrical Installation Condition Reports - Emergency Light Testing - All L8 related standards - Fire alarm maintenance - Fire risk assessment - Fire equipment maintenance - Energy Performance Certificate - Asbestos Surveys - Boiler service Package deal for having multiple tests done simultaneously. This will also allow the University to offer this to prospective new landlords.. Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier.

Renewal: Upon contract review

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386745 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 May 2020 |
| Submission deadline | 8 Mar 2019 |
| Future notice date | Not specified |
| Award date | 23 Apr 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £70,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £70,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | BLAIR PATON PLUMBING AND HEATING; FIRST CALL TRADE SERVICES |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45 - Construction work
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 71 - Architectural, construction, engineering and inspection services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 98 - Other community, social and personal services

### Codes

- 39700000 - Domestic appliances
- 39710000 - Electrical domestic appliances
- 39721100 - Domestic cooking appliances
- 39721410 - Gas appliances
- 44621200 - Boilers
- 45260000 - Roof works and other special trade construction works
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45315100 - Electrical engineering installation works
- 45410000 - Plastering work
- 45421000 - Joinery work
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442180 - Repainting work
- 50000000 - Repair and maintenance services
- 50531100 - Repair and maintenance services of boilers
- 50531200 - Gas appliance maintenance services
- 51110000 - Installation services of electrical equipment
- 71314310 - Heating engineering services for buildings
- 71317200 - Health and safety services
- 71321300 - Plumbing consultancy services
- 79130000 - Legal documentation and certification services
- 79132000 - Certification services
- 98395000 - Locksmith services

## Release History

- 18 May 2020 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386745
- 13 Feb 2019 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345104

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345104
  LIT0610 The University of Edinburgh Short Lease Properties - 1.19. The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386745
  LIT0610 The University of Edinburgh Short Lease Properties - 1.19. The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.

## Notice URLs

- http://
- http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted
- http://www.legislation.gov.uk/uksi/2010/493/contents/made
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000573629
- https://www.legislation.gov.uk/ukpga/2010/15/contents
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000573629. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000573629.json.