---
title: "Integrated HR & Payroll System"
ocid: "ocds-r6ebe6-0000573746"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000573746"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000573746.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000573746.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "PORT OF LEITH HOUSING ASSOCIATION LTD"
published: "2019-02-13"
---

# Integrated HR & Payroll System

Buyer: PORT OF LEITH HOUSING ASSOCIATION LTD  
Current stage: Tender  
OCID: ocds-r6ebe6-0000573746

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## Summary

The Port of Leith Housing Association Ltd is seeking proposals for an Integrated HR & Payroll System to be delivered in Edinburgh as part of an open tender process. This procurement is currently in the tender stage, with a closing date for submissions set for 8th March 2019. The total value of the contract is £80,000 GBP and it is aimed at suppliers who can provide a cloud-based solution featuring functionalities such as organisational structure management, HR databases, and reporting systems. Interested parties must submit their bids electronically via the designated online platform.

This tender presents a significant opportunity for businesses specialising in HR and payroll software solutions, particularly those with experience in cloud-based systems and ongoing maintenance support. Companies capable of meeting the technical requirements and selection criteria, such as compliance with ISO/IEC standards and recognition by HM Revenue and Customs, will have a competitive advantage. This project not only aims to enhance operational efficiency for the contracting authority but also fosters community benefits aligned with economic and social objectives, potentially broadening market reach for successful bidders.

## Notice

PoLHA's principal requirement is the provision, and ongoing maintenance support, of an integrated HR and Payroll System The system will have in initial capacity for in the order of 120 users which includes a multi company function and a tiered management structure. In detail the requirements are: a) Cloud based integrated HR& Payroll System b) Implementation support and ongoing maintenance support throughout the term of the contract. The system must include: c) Organisational Structure Management d) HR database e) Reporting function f) Workflow management function g) Test/Training system h) Self service function i) Multiple authorisation routes j) Full detailed specification is attached as Appendix 8

### Lot Information

Lot 1

Single stage tender for the provision, implementation and ongoing maintenance support, of a integrated HR and Payroll System. Full information id provided in the Invitation to Tender. See ITT for full details

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345195 |
| Notice type | PCS Notice - Website Contract Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Feb 2019 |
| Submission deadline | 8 Mar 2019 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £80,000 |
| Lots value | £80,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORT OF LEITH HOUSING ASSOCIATION LTD |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH6 6AZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Leith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48450000 - Time accounting or human resources software package
- 72212450 - Time accounting or human resources software development services
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services

## Release History

- 13 Feb 2019 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345195

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB345195&idx=1
  13th February 2019 - PoLHA HR + Payroll System - ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB345195&idx=2
  13th February 2019 - PoLHA HR + Payroll System - TRP
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB345195&idx=3
  13th February 2019 - Appendix 9 - Information Security and Acceptable Use Policy 2018
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB345195&idx=4
  13th February 2019 - Appendix 8 - Software Specification Return Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB345195&idx=5
  13th February 2019 - Appendix 7 - Supplier Reference Form
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345195
  Integrated HR & Payroll System - PoLHA's principal requirement is the provision, and ongoing maintenance support, of an integrated HR and Payroll System The system will have in initial capacity for in the order of 120 users which includes a multi company function and a tiered management structure. In detail the requirements are: a) Cloud based integrated HR& Payroll System b) Implementation support and ongoing maintenance support throughout the term of the contract. The system must include: c) Organisational Structure Management d) HR database e) Reporting function f) Workflow management function g) Test/Training system h) Self service function i) Multiple authorisation routes j) Full detailed specification is attached as Appendix 8

## Notice URLs

- http://www.polha.co.uk/
- http://www.publiccontractsscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000573746
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=573746
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=573746
- https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000573746. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000573746.json.