---
title: "Electoral Management System for the Renfrewshire Valuation Joint Board"
ocid: "ocds-r6ebe6-0000577996"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000577996"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000577996.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000577996.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "RENFREWSHIRE COUNCIL"
published: "2019-03-20"
---

# Electoral Management System for the Renfrewshire Valuation Joint Board

Buyer: RENFREWSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000577996

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## Summary

Renfrewshire Council has successfully concluded a public procurement process for an Electoral Management System on behalf of the Renfrewshire Valuation Joint Board. This tender, titled "Electoral Management System for the Renfrewshire Valuation Joint Board", falls under the services category and is part of the local authority industry. The contract was awarded on 19th February 2019, with the project being completed by that date. The procurement method used was an open procedure, facilitating wide access to potential suppliers. The procurement specifically targets the Renfrewshire area in the UK, aiming to appoint a qualified service provider capable of managing electoral information for approximately 268,000 constituents.

This procurement presents significant opportunities for businesses specialising in electoral management software and services, particularly those with experience in public sector contracts. Companies that are small to medium-sized enterprises (SMEs) may find themselves especially well-suited to meet the requirements set forth by the Renfrewshire Council, given their emphasis on tailored services and user support. The defined need for comprehensive functionalities, including electoral registration management and elections management, allows for innovation and responsiveness from suppliers eager to expand their market presence within local government contracts.

## Notice

Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.

### Lot Information

Lot 1

Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS. The Electoral Management System is required to include the following: * Electoral Registration Management including: Rolling register, Annual Canvass, Postal Vote Verification and Absent Voter Refresh management; * Elections management for multiple, single, combined or overlapped elections including management of the absent voter's process * Document image (DIP) enabled * Microsoft word interface * The ability to capture 'young electors' for the Scottish Parliamentary & Local Government Elections. * The ability to capture 'young attainers' from 14 years of age for Scottish Parliamentary & Local Government Elections. * Capacity for producing outputs for transfer via secured communications with Government/Cabinet Office (PSN) for the Individual Electoral Registration (IER), * Comprehensive user training on site, user manuals and system support. * The availability of a restricted functionality version of the Electoral Register, preferably with an intranet-based view, that can easily be made available to other departments and Contact Centres of the 3 Councils served by Renfrewshire Valuation Joint Board.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Mar 2019 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 19 Feb 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £98,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RENFREWSHIRE COUNCIL |
| Additional buyers | RENFREWSHIRE VALUATION JOINT BOARD |
| Locality | PAISLEY |
| Post town | Paisley |
| Postcode | PA1 1JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Renfrewshire |
| Electoral ward | Paisley Northeast and Ralston |
| Westminster constituency | Paisley and Renfrewshire North |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 22 - Printed matter and related products

### Codes

- 22821000 - Electoral forms

## Release History

- 20 Mar 2019 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899
  Electoral Management System for the Renfrewshire Valuation Joint Board - Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.

## Notice URLs

- http://
- http://www.renfrewshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577996

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000577996. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000577996.json.