--- title: "Dental EPR PIN" ocid: "ocds-r6ebe6-0000580074" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000580074" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000580074.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000580074.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "NHS GREATER GLASGOW AND CLYDE" published: "2019-04-05" --- # Dental EPR PIN Buyer: NHS GREATER GLASGOW AND CLYDE Current stage: Planning OCID: ocds-r6ebe6-0000580074 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000580074) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000580074.json) ## Summary NHS Greater Glasgow and Clyde is planning to procure a Dental Electronic Patient Record (EPR) System, specifically for the Glasgow Dental Hospital and other NHS GGC sites involved in acute and secondary care dental treatment. This procurement process is currently at the planning stage, indicated by the release of a Planned Procurement Notice on 5th April 2019. Interested parties are encouraged to submit feedback and insights who could contribute to the project. A supplier open day is anticipated on 1st November 2019 to discuss the project further and gather market information. This tender presents a significant opportunity for businesses specialising in healthcare IT solutions and electronic patient records. Vendors that can demonstrate experience with system integration, change management, and compliance with health regulations will be particularly well-suited to compete. The implementation of this system aims to enhance the quality of patient care while improving operational efficiencies within NHS GGC, thus fostering collaboration among service providers and paving the way for innovative healthcare solutions across the region. ## Notice NHS GGC is exploring the options for the possible procurement of a Dental EPR System that can be used in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered). The objective of this exercise is to obtain up-to-date information and feedback from the market in order to: - understand market capabilities and solutions in relation to the functionality required; and - provide NHSGGC with indicative costs associated with the implementation and on-going support of a suitable solution ### Lot Information Lot 1 The implementation of a specialised Dental EPR solution will provide the Acute Service Team in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered) with a specialised application enabling a complete move to electronic process/working in line with other services within GGC who are already operating in an EPR environment. The proposed implementation will enhance the flow of information throughout Acute and Primary Care dental services, which will lead to improved patient care. As a result, the patient experience should also be improved throughout the entire treatment pathway. In line with the Scottish Government's eHealth Strategy and other specialities within NHS GGC moving to an EPR environment within the Acute Dental Service is critical to enhance the use of electronic information, to identify ways of capturing data electronically and to provide a single clinical view of patient information. Providing an Electronic Patient Record will deliver a quality improvement in the standards of patient care by allowing access to appropriate information, ensuring more effective use of resources within the Acute Dental Service. This will allow the Service to stop using paper as the primary means of capturing and sharing information between locations including the transportation and storage of the paper case record, ultimately removing the existing paper record from use. If the Service does not move to the EPR environment it will remain out of step with the majority of other Acute Services. The possibility of linking with Primary and Community Dental services through a shared portal will allow dental patient care processes to be fully supported and information can follow patients irrespective of departmental and organisational boundaries. Promoting the integration of clinical detail in relation to patients' dental care, therefore supporting the health, wellbeing and safety aspect of all dental services. Unaddressed, this could lead to potential disjointed service provision. Therefore, information should be accessible to other care providers through Clinical Portal. The current situation where staff typically only have sight of information recorded in their own area gives rise to risk for the patient and issues with continuity of care, and integrated system will enable this to be addressed. Child protection, Clinical Governance and Data Protection issues should be identified more readily within Dental EPR systems. Clinical record keeping will be more robust in line with new General Data Protection Regulation (GDPR). This should include the decision support service on allergies and alerts this would be a major benefit to clinicians and a reduction in clinical risk to patients. Interested parties should be able to demonstrate how they would be able to overcome common difficulties in implementing including: - Compliance - staff have been used to working in their current processes and systems. What experience does the company have to support staff in the transition and engagement with change processes and new ways of working? - Compatibility - systems when introduced need to integrate into existing infrastructure e.g. TrakCare (Patient Management System), Clinical Portal, IT security, Business Intelligence Systems (reports), how will suppliers ensure that existing systems will function with existing hardware and software which can vary across the Departments? - Timescales - how will the supplier remain within project timescales with initial limited knowledge of individual local surveillance management procedures and systems - Benefits realisation - how can the supplier ensure that the expectations that are part of the business case are realised? It is our intention to hold a supplier open day. Please register your interest on the Public Contracts Scotland portal and you will be sent further information about the supplier day.. A questionnaire has been attached to this notice. Please complete and respond as per the instructions in the document. This is a market testing exercise which will allow the Authority to consider future options in this area. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350726 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Apr 2019 | | Submission deadline | Not specified | | Future notice date | 1 Nov 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS GREATER GLASGOW AND CLYDE | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G4 0SF | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Dennistoun | | Westminster constituency | Glasgow North East | | Delivery location | TLM82 Glasgow City | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 5 Apr 2019 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350726 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR350726&idx=1 8th April 2019 - PIN Questionnaire - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR350726 Dental EPR PIN - NHS GGC is exploring the options for the possible procurement of a Dental EPR System that can be used in the Glasgow Dental Hospital (and other NHS GGC sites where acute/secondary care dental treatment is delivered). The objective of this exercise is to obtain up-to-date information and feedback from the market in order to: - understand market capabilities and solutions in relation to the functionality required; and - provide NHSGGC with indicative costs associated with the implementation and on-going support of a suitable solution ## Notice URLs - http:// - http://www.nhsggc.org.uk/ - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000580074 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=580074 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000580074. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000580074.json.