---
title: "Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment"
ocid: "ocds-r6ebe6-0000580368"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000580368"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000580368.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000580368.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2020-08-18"
---

# Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000580368

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000580368)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000580368.json)

## Summary

The University of Edinburgh is conducting a tender process for the contract titled "Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment". This procurement is categorised under services and will take place in Edinburgh, UK. The tender is currently at the award stage, having completed the evaluation process. The contract was signed on 11th August 2020, with a total value of £186,000 for a duration of four years. Contractors are expected to maintain approximately 56 compressors and associated equipment at various locations across the university’s estate, with performance evaluations based on strict quality and price criteria.

This tender presents significant opportunities for businesses specialising in equipment maintenance, specifically those that focus on mechanical and engineering services. Given the requirements for adherence to industry best practices and the need for pre-planned maintenance, businesses with relevant experience, quality management certifications, and a strong track record in safety standards would be well-suited to compete. The open procurement method indicates that this contract is accessible to a wide range of suppliers, including small to medium enterprises, thereby fostering competition and potential growth for successful bidders.

## Notice

The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.

### Lot Information

Lot 1

The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows: - Stage 1 - the ESPD will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Stage 2 - Technical (Quality) questions are allocated a total weighting of 70 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bids will be required to achieve a minimum score of 50 percent or more of the technical score (70 percent) in order to progress to the final stage of evaluation. Stage 3 - the Commercial (Price) questions are allocated a total weighting of 30 percent. The bidder who submits the lowest price will be awarded the maximum score (30 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. Both Technical & Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender.. Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: This contract is for 24 months with the option to extend up to a further 24 months in total.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392868 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Aug 2020 |
| Submission deadline | 1 Jun 2020 |
| Future notice date | 30 Apr 2019 |
| Award date | 11 Aug 2020 |
| Contract period | Not specified |
| Recurrence | Six months prior to contract expiry. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £186,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH4 2XR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DESIGN AIR (SCOTLAND |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 18 Aug 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392868
- 27 May 2020 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY387260
- 22 May 2020 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY387045
- 28 Apr 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR385903
- 9 Apr 2019 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR351178

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR351178
  Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR385903
  Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392868
  Inspect, Service and Maintain Air Compressors and Associated Plant and Equipment - The University of Edinburgh wishes to appoint a single supplier to Inspect, Service and Maintain in a good and safe working order compressors, refrigerated air dryer, oil/water separators, line filter elements and associated plant and equipment on the various systems throughout the University of Edinburgh Estate. The contract will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs whilst delivering optimum performance from the equipment. The contract covers approximately 56 compressors, 13 air dryers and 11 filter and oil/water separator units. These are located in a wide range of buildings across the five University campuses. During the Contract Term, the Contractor shall carry out the required number of Pre Planned Maintenance visits per year in accordance with the manufacturer's specifications and/or the applicable SFG20 guidelines and taking into account industry best practice. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this OJEU Contract Notice when completing the ESPD in PCS-T.

## Notice URLs

- http://
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000580368
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000580368. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000580368.json.