---
title: "Reactive and Planned Maintenance"
ocid: "ocds-r6ebe6-0000581897"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000581897"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000581897.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000581897.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "PERTH & KINROSS COUNCIL"
published: "2019-05-17"
---

# Reactive and Planned Maintenance

Buyer: PERTH & KINROSS COUNCIL  
Current stage: Planning  
OCID: ocds-r6ebe6-0000581897

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## Summary

Perth & Kinross Council is initiating a procurement process titled "Reactive and Planned Maintenance" aimed at appointing qualified contractors for reactive maintenance services on Council properties. This process falls within the works category and is currently in the planning stage. The scope entails multiple lots, totalling 14, covering various maintenance tasks such as electrical systems and plumbing across the Perth and Kinross Council area. A supplier engagement event is scheduled for 30th May 2019, and the next steps in the process are anticipated to be communicated in future notices, with the planned date being 23rd August 2019.

This tender presents significant business growth opportunities for contractors specialising in maintenance, electrical services, plumbing, and general trades. Companies experienced in managing public sector contracts or those with a strong track record in reactive and planned maintenance are ideal candidates. The segmentation into different lots enables smaller enterprises to compete effectively while larger firms can take on multiple lots, catering to a diverse range of service demands from the Council.

## Notice

Perth & Kinross Council are seeking to appoint suitably qualified and experienced contractors to carry out reactive maintenance on Council Properties in the Council area. The contract will be split into 14 Lots. Details of the proposed Lots are available in Section II.2) Description of this notice.

### Lot Information

Electrical

- Emergency lighting checks - Sports pitch flood lighting inspection - Portable appliance testing - Fixed appliance testing - Emergency generating plant - Maintenance of pool hoist - Patient lifting apparatus servicing and testing - Electrically operated storage heaters - Induction loop and PA systems - Lightning protection systems - Stage lighting and sound system inspection - AV Systems - Trace heating - Reactive maintenance of automatic & manual window openers - Reactive maintenance of window blinds (automated) - General electrical works including DBs, cabling and fittings, lighting, fans, appliances and earthing and bonding - Data communications, connecting of smartboards only & associated repairs. It is estimated the annual value of this lot is 459,267.27 GBP.

Inspection and testing of electrical installations

Fixed wiring inspection and testing (TT system) Fixed wiring inspection and testing Inspection and testing associated with plant & equipment Remedials associated with fixed wiring inspection and testing Electrical routine visual inspections. It is estimated the annual value of this lot is 685,335 GBP.

Goods and Passenger Lifts

Lift system servicing. It is estimated the annual value of this lot is 48,573 GBP.

Fire and Security

Door access and time monitored systems Coin mechanism systems CCTV system inspection Fire alarm system inspection Very early smoke detection apparatus servicing Intruder alarm inspection Nurse call and disabled alarm systems Panic alarm systems Firefighting equipment inspection Remote monitoring of alarm systems (fire/ intruder/ panic) Doors, gates and security shutters (automated) inspection. It is estimated the annual value of this lot is 226,009.35 GBP.

Life Systems

Fire stopping Fire hydrants Wet fire suppression sprinkler systems Gas detection systems inspection Gaseous fire extinguishing system inspection Dry riser inspection and testing Smoke ventilation (automatic) inspection. It is estimated the annual value of this lot is 77,376.60 GBP.

Kitchen

Maintenance of domestic home economics, electric & gas cooking appliances (spec needs to be made clearly defined) Maintenance of training catering equipment (spec needs to be made clearly defined) Commercial catering equipment servicing Grease trap dosing system Cleaning of kitchen ventilation canopy Mechanical ventilation systems (extract fans) (inc ducting & grilles) Fly Screen cleaning Gas safety check and service of gas tumble dryer (may form part of laundry contract). It is estimated the annual value of this lot is 152,466.30 GBP.

Water Management

Monthly water monitoring Quarterly water monitoring Annual water monitoring Annual sampling Monthly sampling (swimming pools) Risk assessment Storage tanks DWQR leak in water monitoring Water coolers and drinking fountains. It is estimated the annual value of this lot is 143,855.25 GBP.

Renewables

Ground source heat pump servicing Solar thermal panels Solar water heating system inspection Air source heat pump inspection PV systems inspection Rainwater harvesting Battery storage. It is estimated the annual value of this lot is 22,632.75 GBP.

Plumbing and Heating

Combined heat and power Oil boiler inspection Unvented and mains pressure cylinder inspection Gas soundness testing Oil storage tanks (discussion required on whether to check bunds) Boiler monitoring systems (CO detector) Gas boiler inspection Pressurisation units, booster sets and circulation pumps Plate heating exchanger inspection Mains pressure cylinders Warm water units (Calomax boilers) Wood burning biomass boiler plant (service and repair) Biomass fuel store clean & inspection Biomass boiler - chimney clean Indirect warm air unit servicing (includes ambirad) Cabinet fan convection heaters Building energy management system (not monitoring) Underfloor heating General plumber works to water services and waste piping, sanitary ware and fittings, etc. General heating and hot water systems including boilers, pipework, valves, pumps, pressuring vessels, etc.. It is estimated the annual value of this lot is 465,601.50 GBP.

Thorough Examination

Fume cupboards LOLER (lifts, roller shutter doors/ hoists) PSSR (plate heat exchangers/ expansion vessels/ boilers/ pressure systems). It is estimated the annual value of this lot is 78,750 GBP.

Drainage

Below ground drainage work, including CCTV surveys, jetting, hand rodding, drain lining, etc. Planned works following drainage surveys Rainwater goods Suds Biodiscs/ Septic Tanks. It is estimated the annual value of this lot is 114,555 GBP.

General Trades

Masonry External Works Waterproofing Bituminous paving and surfacing Floor and wall tiling General painter works (internal and external) General floor covering works including removals, screeding sheet and tiles Glazier works General joiner works Food Hygiene report remedials General drainage works. It is estimated the annual value of this lot is 183,750 GBP.

Joiner

Glazier works General joiner works. It is estimated the annual value of this lot is 157,500 GBP.

Ventilation

Air conditioning system inspections (inc ducting & grilles) Air handling units (inc ducting & grilles) Mechanical ventilation systems (extract fans) (inc ducting & grilles) Trane chillers De-humidifier inspection Humidifier Automatic ventilation and wind catchers. It is estimated the annual value of this lot is 59,064.08 GBP.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354542 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 May 2019 |
| Submission deadline | Not specified |
| Future notice date | 23 Aug 2019 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PERTH & KINROSS COUNCIL |
| Locality | PERTH |
| Post town | Perth |
| Postcode | PH1 5PH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM02 Perth and Kinross, and Stirling |
| Local authority | Perth and Kinross |
| Electoral ward | Perth City Centre |
| Westminster constituency | Perth and Kinross-shire |
| Delivery location | TLM77 Perth and Kinross, and Stirling |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services
- 66 - Financial and insurance services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 39221000 - Kitchen equipment
- 42500000 - Cooling and ventilation equipment
- 45232452 - Drainage works
- 45310000 - Electrical installation work
- 45332200 - Water plumbing work
- 45421000 - Joinery work
- 45440000 - Painting and glazing work
- 50413200 - Repair and maintenance services of firefighting equipment
- 50700000 - Repair and maintenance services of building installations
- 50720000 - Repair and maintenance services of central heating
- 50750000 - Lift-maintenance services
- 66510000 - Insurance services
- 90733700 - Groundwater pollution monitoring or control services

## Release History

- 17 May 2019 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354542

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY354542&idx=1
  5th June 2019 - Presentation from Supplier Engagement Event.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354542
  Reactive and Planned Maintenance - Perth & Kinross Council are seeking to appoint suitably qualified and experienced contractors to carry out reactive maintenance on Council Properties in the Council area. The contract will be split into 14 Lots. Details of the proposed Lots are available in Section II.2) Description of this notice.

## Notice URLs

- http://
- http://www.pkc.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000581897
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=581897
- https://www.sdpscotland.co.uk/events/planned-and-reactive-maintenance-tender-supplier-engagement-event-perth/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000581897. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000581897.json.