--- title: "Tender Reference" ocid: "ocds-r6ebe6-0000582994" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000582994" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000582994.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000582994.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "UNIVERSITY OF EDINBURGH" published: "2019-05-08" --- # Tender Reference Buyer: UNIVERSITY OF EDINBURGH Current stage: Tender OCID: ocds-r6ebe6-0000582994 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000582994) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000582994.json) ## Summary The University of Edinburgh is currently conducting an open tender process for a Fire Management System Software. This procurement falls under the services category within the education industry and is located in Edinburgh, UK. The tender period is set to end on 6th June 2019, with bids being opened the following day on 7th June 2019. The total contract value is estimated at £46,000, and submissions must be made electronically via the specified online portal. This tender presents a substantial opportunity for technology and software firms, particularly those specialising in safety management systems or educational services. Businesses that offer innovative solutions for fire risk assessment, incident reporting, and safety management will find this contract particularly relevant. As the contract includes a renewal option and covers a significant operational area of approximately 400 premises, it is an exciting prospect for growth in the public sector environment. ## Notice Fire Management System Software ### Lot Information Lot 1 The Fire Safety Unit have the responsibility of managing and monitoring activities associated with Fire risk assessments There is a requirement for an integrated system(s) to manage the Fire Safety Unit's key activities so that data visibility, availability, accuracy, and reliability can be improved. These key activities are all driven by fire safety legislations, namely the Fire (Scotland) Act 2005 and Fire Safety (Scotland) Regulations 2006 as well as government statistics reporting (HESA) and relate to; Fire risk assessments Fire risk assessment action plans Fire drills Fire alarm tests Fires, incidents and fire alarm activations Currently, management of all this data is time consuming to collate, using a combination of MS Word documents, MS Excel spreadsheets and MS Access databases with multiple owners, and there are known data gaps in all the key fire safety areas being collected and recorded. The contract opportunity is for the provision of a Fire Safety Management System that can be used primarily by the Fire Safety Unit but accessed by specified staff such as Fire Stewards, Managers and Estates personnel from across the University. The solution will support the existing estate (approximately 400 premises spread across 5 campuses in and around the Edinburgh area) and will be capable of meeting the needs of the prioritised processes described further in this document. Please refer to mandatories above but in summary the critical elements of any proposed system must include: Fire Risk Assessments and Action Plans - solution enabling the scheduling, recording, scoring, tracking and sharing of Fire Risk Assessments including resultant outcomes, actions and action plans Fire Drills and Tests - solution enabling the scheduling and recording of fire drills and tests as well as the generation and sharing of operational reports Fires, Incidents and Alarm Activations - solution enabling the recording and tracking of fire, incident and alarm activations as well as the generation and sharing of operational reports (to be agreed with Security) Please also refer to the technical questionnaire which outlines further requirements and expectations which in turn align to the relevance of each weighted question.. Please see the ITT document and the questions document for details. Renewal: one x 24 month extension ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353618 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 May 2019 | | Submission deadline | 6 Jun 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | 2022 | ## Values | Field | Value | | --- | --- | | Tender value | £46,000 | | Lots value | £45,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1HT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package ## Release History - 8 May 2019 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353618 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353618 Tender Reference - Fire Management System Software ## Notice URLs - http://www.ed.ac.uk/schools-departments/procurement/supplying - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - http://www.publictendersscotland.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000582994 - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000582994. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000582994.json.