--- title: "Door access and time management system" ocid: "ocds-r6ebe6-0000587251" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000587251" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000587251.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000587251.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "RENFREWSHIRE COUNCIL" published: "2019-10-28" --- # Door access and time management system Buyer: RENFREWSHIRE COUNCIL Current stage: Award OCID: ocds-r6ebe6-0000587251 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000587251) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000587251.json) ## Summary Renfrewshire Council is currently engaged in a public procurement process for a "Door access and time management system". The procurement falls under the services category and aims to enhance controlled access across various Council buildings throughout Renfrewshire, UK. The process is currently in the Tender stage, with the submission deadline extended to 12 noon on 6th August 2019. The Council plans to award the contract in October 2019, with the implementation of the new system required by 1st April 2020. This tender presents excellent opportunities for companies specialising in security systems, software development, and integrated solutions. Businesses that can provide customized ID card systems, flexible working software, and hardware installation will be particularly well-suited to compete for this contract. Given the substantial estimated value of £1.2 million over the contract duration, suppliers who can demonstrate quality, adaptability, and compliance with the Council's requirements are encouraged to participate. ## Notice Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): - Secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees; - Software system that will allow for a complete flexible working system for all employees and record time and attendance; - Provide ID cards that can be customised and will enable employees to access the building; - Multiple ways of clocking in and out - Works - Provide and install hardware and software for the system proposed; - Cloud hosted system; - Integration with the Council system The contract has been split into 3 lots however the Council will award 1 lot to a Contractor who can fulfil all requirements for software (Services) and Works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 01/04/2020 ### Lot Information Lot 2 - Option 2 Replace card readers and door controllers only. Allow for replacement of associated control wiring to these. Each Door will require an independent 230 V power supply, and RJ45 data point and connection to existing fire alarm interface unit and these should be installed where not existing. The Contractor will supply, support and maintain all door access components (for clarification this includes Card Reader, Maglock, Concentrator, 'Push to Exit' Button, Emergency Egress button and Isolator Key switch) and door access cabling. The fire alarm and 230V power supply and data cabling will be maintained by another Council Contractor. The Contractor is to remove all redundant wiring and associated equipment. Full specification can be found in the tender documents in supplier attachment area within PCS Tender site for each lot. The weightings for Lot 2 are Quality 70% / Price 30% full breakdown of the quality can be found in the ITT document in supplier attachment area PCS Tender site. Options: The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete. Renewal: The Contract will be for 7 years with the option to extend for up to a further 2 x 12 months and a further 12 month period, subject to satisfactory operation and performance by the Contractor. Any extension will be at the sole discretion of Renfrewshire Council. Lot 3 - option 3 Card readers and door Controllers replaced only. Retain and connect to existing wiring Inc. Fire alarm interface unit, 230v power supply and RJ45 data point. The Contractor will supply, support and maintain all door access components (for clarification this includes Card Reader, Maglock, Concentrator, 'Push to Exit' Button, Emergency Egress button and Isolator Key switch) and door access cabling. The fire alarm and 230V power supply and data cabling will be maintained by another Council Contractor. The full specification is detailed in the tender documents in the supplier attachment area in PCS Tender site for each lot. The weightings for Lot 3 are Quality 70% / Price 30% full breakdown of the quality can be found in the ITT document in supplier attachment area in PCS Tender site. Options: The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete. Renewal: The Contract will be for 7 years with the option to extend for up to a further 2 x 12 months then a further 12 month period, subject to satisfactory operation and performance by the Contractor. Any extension will be at the sole discretion of Renfrewshire Council. Lot 1 - Option 1 Lot 1 - All Components to be replaced (this includes Card Reader, Maglock, Concentrator, 'Push to Exit' Button, Emergency Egress button and Isolator Key switch) and associated control wiring to these. Allow for final connections to existing fire alarm interface, power supply and ICT data points. Each door will require an independent 230V power supply, and RJ45 data point and connection to existing fire alarm interface unit should be installed where not existing. The Contractor will supply, support and maintain all components and associated door control cabling. The fire alarm and 230V power supply and data cabling will be maintained by another Council Contractor. The Contractor is to remove all redundant wiring and associated equipment. The full specification is detailed in the tender documents in the supplier attachment area in PCS Tender site under each lot. The weightings for Lot 1 are Quality 70% / Price 30% full breakdown of the quality can be found in the ITT document in supplier attachment area in PCS Tender site. Options: The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete. Renewal: the contract is for a period of 7 years with an option to extend for a further 2 x 12 months then a further 12 months period subject to satisfactory operation and performance by the Contractor. Any extension will be at the sole discretion of Renfrewshire Council. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370452 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Oct 2019 | | Submission deadline | 29 Jul 2019 | | Future notice date | Not specified | | Award date | 28 Oct 2019 | | Contract period | Not specified | | Recurrence | Anticipated 2028 | ## Values | Field | Value | | --- | --- | | Tender value | £800,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Unsuccessful | | Lots status | Unsuccessful | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RENFREWSHIRE COUNCIL | | Locality | PAISLEY | | Post town | Paisley | | Postcode | PA1 1JB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire | | Local authority | Renfrewshire | | Electoral ward | Paisley East and Central | | Westminster constituency | Paisley and Renfrewshire South | | Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 35 - Security, fire-fighting, police and defence equipment - 42 - Industrial machinery ### Codes - 31711300 - Electronic timekeeping systems - 35125200 - Time control system or working time recorder - 42961100 - Access control system ## Release History - 28 Oct 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370452 - 10 Jul 2019 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL360483 - 26 Jun 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN358774 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN358774 Door access and time management system - Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): - Secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees; - Software system that will allow for a complete flexible working system for all employees and record time and attendance; - Provide ID cards that can be customised and will enable employees to access the building; - Multiple ways of clocking in and out - Works - Provide and install hardware and software for the system proposed; - Cloud hosted system; - Integration with the Council system The contract has been split into 3 lots however the Council will award 1 lot to a Contractor who can fulfil all requirements for software (Services) and Works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 01/04/2020 - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370452 Door access and time management system - Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): - Secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees; - Software system that will allow for a complete flexible working system for all employees and record time and attendance; - Provide ID cards that can be customised and will enable employees to access the building; - Multiple ways of clocking in and out - Works - Provide and install hardware and software for the system proposed; - Cloud hosted system; - Integration with the Council system The contract has been split into 3 lots however the Council will award 1 lot to a Contractor who can fulfil all requirements for software (Services) and Works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 01/04/2020 ## Notice URLs - http:// - http://www.renfrewshire.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000587251 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000587251. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000587251.json.