---
title: "Interpretive Exhibition Maintenance Framework"
ocid: "ocds-r6ebe6-0000587267"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000587267"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000587267.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000587267.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HISTORIC ENVIRONMENT SCOTLAND"
published: "2019-11-01"
---

# Interpretive Exhibition Maintenance Framework

Buyer: HISTORIC ENVIRONMENT SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000587267

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## Summary

Historic Environment Scotland is currently in the Award stage of the procurement process for the "Interpretive Exhibition Maintenance Framework." This contract aims to secure specialist maintenance services related to the permanent exhibition infrastructure across the UK. The framework includes requirements for programmed cleaning, reactive maintenance, scenic painting, and the repair or replacement of exhibition props. The contract was awarded on 15 October 2019, with active contracts valued at £6,084 for mechanical maintenance, £5,490 for cleaning, £1,395 for scenic painting, and £1,658 for new exhibitions and replacements.

This procurement presents significant opportunities for businesses in the conservation, maintenance, and tourism sectors, especially small to medium-sized enterprises (SMEs) that specialise in exhibition management and maintenance services. Companies with expertise in mechanical repair, cleaning services, and scenic painting are particularly well-suited to compete for future contracts under this framework. As this framework allows for the replacement of exhibition elements, it creates avenues for design and installation services as well.

## Notice

The Purchaser is seeking Supplier(s) for this Interpretive Exhibition Maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include: - Programmed specialist exhibition cleaning - Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements) - Touch up of scenic painting - Repair and replacement of props - Scheduled preventative maintenance visits at key sites

### Lot Information

Specialist Exhibition Cleaning and Preventative Maintenance

Exhibitions require twice yearly deep cleaning and monthly general cleaning.This will include cleaning of exhibition setwork and careful cleaning of fragile mannequins and their outfits in situ. The requirement will also include cleaning of exhibition setwork including trebuchet and prosceniums.

Renewal: Option to extend for a further 2 years.

Reactive Mechanical & Physical Maintenance

Reactive repairs to physical elements of exhibitions such as repair and reaffixing of props, replacement of missing props, small scale touch up scenic painting and general maintenance required due to day-to-day wear and tear. Reactive repairs to mechanical elements of exhibitions, such as repair of mechanical interactives.

Renewal: Option to extend for up to a further 2 years.

Scenic Painting

Touch up and refresh of large scale scenic painting elements within exhibitions across the country. This will include touch up painting repairs to setwork caused by visitor damage, repainting of faded scenic elements and paint touch up of fragile mannequins in situ. Touch up and repainting of smaller pieces of exhibition setwork that has become faded or damaged over time, such as small pieces of scenic painting integrated as part of a larger display.

Renewal: Option to extend for up to a further 2 years.

New Exhibitions and Replacement Elements

Where an exhibition element is deemed to be at end of life, there is the possibility of the successful contractor(s) being engaged to replace the element within an agreed timeframe. This would be from as-built drawings unless the element requires to be redesigned due to problematic user experience.The Successful contractor(s) may be involved in the design, production and installation of scenic dressing elements for any new planned exhibitions. Most of this requirement would be for prop and scenic painting works

Renewal: Option to extend for up to a further 2 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370846 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Nov 2019 |
| Submission deadline | 19 Jul 2019 |
| Future notice date | Not specified |
| Award date | 15 Oct 2019 |
| Contract period | Not specified |
| Recurrence | If all extensions are used re-tender will commence in 2023 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £14,627 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HISTORIC ENVIRONMENT SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FIFEX |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 92 - Recreational, cultural and sporting services
- 98 - Other community, social and personal services

### Codes

- 50800000 - Miscellaneous repair and maintenance services
- 92521200 - Preservation services of exhibits and specimens
- 92521210 - Preservation services of exhibits
- 98312000 - Textile-cleaning services

## Release History

- 1 Nov 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370846
- 13 Jun 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN357218

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=1
  14th June 2019 - Doc 1 - Instructions for Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=2
  14th June 2019 - Doc 2 - Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=3
  14th June 2019 - Doc 3 - Quality Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=4
  14th June 2019 - Doc 4 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=5
  14th June 2019 - Data Processing Agreement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=6
  14th June 2019 - Appendix 1 - Types of services within the 4 Lots
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=7
  14th June 2019 - Appendix 2 - Examples of Exhibits
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=8
  14th June 2019 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN357218
  Interpretive Exhibition Maintenance Framework - The Purchaser is seeking Supplier(s) for this Interpretive Exhibition Maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include: - Programmed specialist exhibition cleaning - Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements) - Touch up of scenic painting - Repair and replacement of props - Scheduled preventative maintenance visits at key sites
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370846
  Interpretive Exhibition Maintenance Framework - The Purchaser is seeking Supplier(s) for this Interpretive Exhibition Maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include: - Programmed specialist exhibition cleaning - Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements) - Touch up of scenic painting - Repair and replacement of props - Scheduled preventative maintenance visits at key sites

## Notice URLs

- http://
- http://historicenvironment.scot
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000587267

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000587267. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000587267.json.