--- title: "Document Management System implementation" ocid: "ocds-r6ebe6-0000589197" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000589197" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000589197.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000589197.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "CALEDONIA HOUSING ASSOCIATION" published: "2020-03-02" --- # Document Management System implementation Buyer: CALEDONIA HOUSING ASSOCIATION Current stage: Award OCID: ocds-r6ebe6-0000589197 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000589197) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000589197.json) ## Summary The Caledonia Housing Association is currently involved in the contracting process for a project titled "Document Management System implementation", which falls under the services category, specifically in the housing and community amenities sector. This procurement, executed through a selective method known as a restricted procedure, is taking place in Dundee, Scotland. The tender was finalised on 24th December 2019 with an active contract valued at £233,537.60, following a comprehensive bidding phase where five proposals were received from various suppliers, including M-Files Corporation, which has been awarded the contract. This contract presents significant opportunities for growth, particularly for businesses offering document management solutions, software integration, and workflow automation services. Companies with expertise in delivering electronic document management systems that could scan, index, and store documents effectively would be well-positioned to compete, especially those familiar with integrating with systems like Aareon QL. Additionally, small to medium enterprises (SMEs) may find this tender accessible and advantageous, as the procurement has actively encouraged participation from diverse suppliers in the relevant sector. ## Notice DOCUMENT MANAGEMENT SYSTEM ### Lot Information Lot 1 SUPPLY, CONFIGURE AND IMPLEMENT AN ELECTRONIC GROUP WIDE DOCUMENT MANAGEMENT SYSTEM The document management system will be used to scan, index and store documents from tenants and stakeholders as well as internally generated documents. It will have a workflow solution which will allow documents to be passed to relevant teams to process and respond to correspondence with appropriate sign off. It needs to integrate with the back office processing system, Aareon QL. The requirements are split into the following categories: -- Core Systems. -- Scanning, Indexing, and Document Imaging. -- Templating / Data Forms. -- Workflow. -- Reporting. -- Data Retention and Disposal. -- Migration. Renewal: Ongoing subject to performance ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR382568 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Mar 2020 | | Submission deadline | 4 Sep 2019 | | Future notice date | 16 Aug 2019 | | Award date | 24 Dec 2019 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | £100,000 | | Awards value | Not specified | | Contracts value | £233,537 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CALEDONIA HOUSING ASSOCIATION | | Locality | PERTH | | Post town | Perth | | Postcode | PH1 5SU | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM02 Perth and Kinross, and Stirling | | Local authority | Perth and Kinross | | Electoral ward | Perth City Centre | | Westminster constituency | Perth and Kinross-shire | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | M-FILES | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48780000 - System, storage and content management software package - 72512000 - Document management services ## Release History - 2 Mar 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR382568 - 22 Aug 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG364028 - 16 Jul 2019 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL360623 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364028&idx=1 23rd August 2019 - Project overview - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364028&idx=2 23rd August 2019 - ESPD Scoring mechanism - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL360623 DOCUMENT MANAGEMENT SYSTEM IMPLEMENTATION - DOCUMENT MANAGEMENT SYSTEM - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG364028 Document Management System implementation - DOCUMENT MANAGEMENT SYSTEM - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR382568 Document Management System implementation - DOCUMENT MANAGEMENT SYSTEM ## Notice URLs - http:// - http://www.caledoniaha.co.uk - http://www.nhsgoldenjubilee.co.uk/home/ - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000589197 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000589197. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000589197.json.