---
title: "Provision of Music Retroconversion Keyboarding Services"
ocid: "ocds-r6ebe6-0000591992"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000591992"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000591992.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000591992.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2019-12-03"
---

# Provision of Music Retroconversion Keyboarding Services

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000591992

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## Summary

The National Library of Scotland is conducting a procurement process for the "Provision of Music Retroconversion Keyboarding Services", located at George IV Bridge, Edinburgh. This procurement, classified under the services category with a CPV code of 72312000, follows an open procedure and is currently in the contract award stage. The tender was officially awarded on November 18, 2019, with an associated value of £39,836. The goal of this project aligns with the Library’s strategy to improve access to its collections by digitising approximately 340,000 records from its music card catalogues.

This tender presents a valuable opportunity for businesses specialising in data transcription and digital archiving services, particularly those with expertise in handling archival materials. Companies that can demonstrate a strong commitment to quality, as indicated by the award criteria, which gives 30% weight to quality and 70% to price, would be well-positioned to engage in similar projects. The collaborative nature of this initiative may also open avenues for SMEs to partner with larger entities or engage in subcontracting arrangements during the execution phase of this contract.

## Notice

National Library of Scotland "the Purchaser" wish to award a single Service Provider contract for the Provision of Music Retroconversion Keyboarding Services

### Lot Information

Lot 1

As part of the 2015-2020 Library Strategy the National Library of Scotland "the Library" has committed to improving access to the library's collections. By 2025 the library aims to have completed a full listing of the Library's holdings and have a third in digital format. As part of this commitment the Library has digitised the music card catalogues, as the basis for converting them into online bibliographic records. There are approximately 340,000 records within the Music Card Catalogues, the collection as a whole is made up of a number of different finding aids with the individual records ranging in age from the 1800s onwards. The first stage of this process has already been procured and is completed. This involved the secure transportation and scanning of the entire card collection, which was being arranged, transported and scanned in batches. The second stage of this process - and which this procurement relates to - is the transcribing of the information from the scanned images into a database via a Web form which will allow the library to ingest the data into the Library's online catalogue. The level of risk associated with this second stage is considerably lower as it will not include the transportation of original documents, the scanned images will be provided electronically. The Library has a requirement to place a contract with an external Service Provider for the provision of this data transcription exercise. There is an interdependency with the third phase of the overall project during which the Library will recruit editing staff to work on checking and editing the data produced by the transcribers prior to ingest into the Library's online catalogue. This phase will start soon after this keyboarding contract starts and the work will run in tandem.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374110 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Dec 2019 |
| Submission deadline | 22 Aug 2019 |
| Future notice date | Not specified |
| Award date | 18 Nov 2019 |
| Contract period | 1 Nov 2019 - 31 Oct 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | £100,000 |
| Awards value | Not specified |
| Contracts value | £39,836 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AEL DATA SERVICES |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72312000 - Data entry services

## Release History

- 3 Dec 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374110
- 23 Jul 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL361365

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=11
  19th August 2019 - Clarification response on Lots for this requirement.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=10
  12th August 2019 - 2018_19_028 - Question 12 Response - Catalogue 13 Sound Collections Shelflist Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=9
  12th August 2019 - 2018_19_028 - Question 12 Response - Catalogue 13 Sound Collections Shelflist Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=8
  12th August 2019 - 2018_19_028 - Question 12 Response - Catalogue 12 Uncatalogued Guardbooks Example
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=7
  5th August 2019 - Supplier question regarding input of incidentals (i.e. musical symbols likeor #)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=6
  25th July 2019 - 2018_19_028 - Keyboarding - Schedule 3 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=1
  25th July 2019 - 2018_19_028 - Keyboarding - Schedule 1 Annex A - Keyboarding Manual
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=2
  25th July 2019 - 2018_19_028 - Keyboarding Schedule 1 Annex B - Transcriber Image Crib Sheets Cats 1-13
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=3
  25th July 2019 - 2018_19_028 - Keyboarding - Schedule 2 - Pricing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=4
  25th July 2019 - 2018_19_028 - Keyboarding - Instructions to Tenders
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL361365&idx=5
  25th July 2019 - 2018_19_028 - Keyboarding - Schedule 1 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL361365
  Provision of Music Retroconversion Keyboarding Services - National Library of Scotland "the Purchaser" wish to award a single Service Provider contract for the Provision of Music Retroconversion Keyboarding Services
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374110
  Provision of Music Retroconversion Keyboarding Services - National Library of Scotland "the Purchaser" wish to award a single Service Provider contract for the Provision of Music Retroconversion Keyboarding Services

## Notice URLs

- http://
- http://www.nls.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000591992
- https://www.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000591992. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000591992.json.