--- title: "Travel and Expenses System" ocid: "ocds-r6ebe6-0000596782" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000596782" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000596782.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000596782.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "SCOTTISH PARLIAMENTARY CORPORATE BODY" published: "2019-09-05" --- # Travel and Expenses System Buyer: SCOTTISH PARLIAMENTARY CORPORATE BODY Current stage: Planning OCID: ocds-r6ebe6-0000596782 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000596782) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000596782.json) ## Summary The Scottish Parliamentary Corporate Body is initiating a procurement process for a "Travel and Expenses System" aimed at streamlining the processing, recording, reporting, and payment of travel and expenses claims for Members of the Scottish Parliament, their staff, and related services. This project is currently in the planning stage, with communications for potential suppliers being solicited before the deadline of 19 September 2019. The procurement will take place at the Scottish Parliament, located in Holyrood, Edinburgh, and involves services categorized under various CPV codes related to business software and service systems. This tender presents a significant opportunity for software companies and service providers specialising in financial systems, particularly those experienced in developing user-friendly platforms for travel and expense management. Businesses capable of delivering a system that integrates with the Scottish Government's existing financial frameworks and that can provide ongoing support will be well-positioned to compete. Engaging with the Scottish Parliamentary Corporate Body could lead to fruitful partnerships and growth in a sector with ongoing demand for efficient administrative solutions. ## Notice The Scottish Parliamentary Corporate Body (SPCB) is looking to appoint a contractor to provide a system or systems to process, record, report on and pay travel and expenses claims made by Members of the Scottish Parliament (MSPs), MSP staff and Scottish Parliamentary Services staff. The system must also be able to pay invoices direct to suppliers on behalf of MSPs. The purpose of this PIN is to identify potential service providers in the market who have the capability to deliver this requirement. ### Lot Information Lot 1 The Scottish Parliament currently has a travel and expenses system in place for processing, recording, reporting and paying travel and expenses claims and invoices in relation to the Members' Expenses Scheme and parliamentary business. The current system requires manual data input from hard copy travel and expenses claims and invoices. The SPCB would like to identify any suppliers that would be interested in developing, implementing and supporting a replacement travel and expenses system for the Scottish Parliament. The SPCB are looking for an easy to use system that allows for: - the effective online submission of claims. - digital copies of receipts and invoices to be held within the system. - at a glance updates of spend and budgets. - the production of reports tailored to SPCB requirements, such as recording carbon miles and producing data for the publication of expenses. - integration with the SPCB's finance system - Oracle e-business suite (SEAS) hosted by the Scottish Government. The supplier would be required to work with the Scottish Parliament to ensure any system can meet the Parliament's particular travel and expenses requirements. The supplier would be required to host and maintain the system for the duration of the contract. Any suppliers able to provide this service, or wishing to request further information, are invited to contact procurement@parliament.scot by 19 September 2019. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP365505 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Sep 2019 | | Submission deadline | Not specified | | Future notice date | 10 Jan 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH PARLIAMENTARY CORPORATE BODY | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH99 1SP | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48442000 - Financial systems software package - 48450000 - Time accounting or human resources software package - 48517000 - IT software package - 48812000 - Financial information systems ## Release History - 5 Sep 2019 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP365505 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP365505 Travel and Expenses System - The Scottish Parliamentary Corporate Body (SPCB) is looking to appoint a contractor to provide a system or systems to process, record, report on and pay travel and expenses claims made by Members of the Scottish Parliament (MSPs), MSP staff and Scottish Parliamentary Services staff. The system must also be able to pay invoices direct to suppliers on behalf of MSPs. The purpose of this PIN is to identify potential service providers in the market who have the capability to deliver this requirement. ## Notice URLs - http:// - http://www.parliament.scot - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000596782 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000596782. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000596782.json.