---
title: "Planned Preventative & Reactive Maintenance to Public Buildings"
ocid: "ocds-r6ebe6-0000599601"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000599601"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000599601.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000599601.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "PERTH & KINROSS COUNCIL"
published: "2020-05-29"
---

# Planned Preventative & Reactive Maintenance to Public Buildings

Buyer: PERTH & KINROSS COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000599601

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## Summary

Perth & Kinross Council is conducting a procurement process titled "Planned Preventative & Reactive Maintenance to Public Buildings," aimed at appointing qualified contractors for the maintenance of public buildings in the UK. The procurement is at the Award stage, having concluded on 31 March 2020. The procurement method used was an open procedure, with a total estimated contract value of £24,850,000. The tender originally had a bid submission deadline of 11 November 2019, extending to 15 November 2019, and is classified under the works category with several lots addressing specific maintenance needs.

This tender presents substantial growth opportunities for businesses in the construction and maintenance sectors, particularly for contractors specialising in mechanical and electrical services, plumbing, security, and fire safety systems. SMEs and larger firms with relevant experience are encouraged to compete, especially those with accreditation from recognised industry bodies. The contract offers a scope for ongoing engagement and community benefits within Perth and Kinross, aligning well with firms focused on local service delivery and sustainable practices.

## Notice

Perth and Kinross Council are seeking to appoint suitably qualified and experienced Contractors to carry out planned preventative and reactive maintenance on Public Buildings.

### Lot Information

Inspection and Testing of Electrical Installations

Inspection and testing of electrical installations - Fixed wiring inspection and testing (TT system) - Fixed wiring inspection and testing - Inspection and testing associated with plant & equipment - Remedials associated with fixed wiring inspection and testing - Electrical routine visual inspections. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Goods and Passenger Lifts

Lift system servicing

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Fire & Security

4) Fire & Security - Door access and time monitored systems - Coin mechanism systems - CCTV system inspection - Fire alarm system inspection - Very early smoke detection apparatus servicing - Intruder alarm inspection - Nurse call and disabled alarm systems - Panic alarm systems - Firefighting equipment inspection - Remote monitoring of alarm systems (fire/ intruder/ panic) - Doors, gates and security shutters (automated) inspection. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Life Systems

5) Life Systems - Fire stopping - Fire hydrants - Wet fire suppression sprinkler systems - Gas detection systems inspection - Gaseous fire extinguishing system inspection - Dry riser inspection and testing - Smoke ventilation (automatic) inspection

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Ventilation

6) Ventilation - Air conditioning system inspections (inc ducting & grilles) - Air handling units (inc ducting & grilles) - Mechanical ventilation systems (extract fans) (inc ducting & grilles) - Trane chillers - De-humidifier inspection - Humidifier - Automatic ventilation and wind catchers. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Water Management

8) Water Management - Monthly water monitoring - Quarterly water monitoring - Annual water monitoring - Annual sampling - Monthly sampling (swimming pools) - Risk assessment - Storage tanks - DWQR leak in water monitoring - Water coolers and drinking fountains. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Renewables

9) Renewables - Ground source heat pump servicing - Solar thermal panels - Solar water heating system inspection - Air source heat pump inspection - PV systems inspection - Rainwater harvesting - Battery storage. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Biomass

11) Biomass - Provision of Biomass fuel (inc ash collection) - Wood burning biomass boiler plant (service & repair) - Biomass fuel store clean & inspection - Biomass boiler - chimney clean. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Drainage

13) Drainage - Below ground drainage work, including CCTV surveys, jetting, hand rodding, drain lining, etc. - Planned works following drainage surveys - Rainwater goods - Suds - Biodiscs/ Septic Tanks

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

General Trades

14) General Trades - Masonry - External Works - Waterproofing - Bituminous paving and surfacing - Floor and wall tiling - General painter works (internal and external) - General floor covering works including removals, screeding sheet and tiles - Glazier works - General joiner works - Food Hygiene report remedials - General drainage works. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Joiner

15) Joiner - Glazier works - General joiner works. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Kitchen

7) Kitchen - Maintenance of domestic home economics, electric & gas cooking appliances - Maintenance of training catering equipment - Commercial catering equipment servicing - Grease trap dosing system - Cleaning of kitchen ventilation canopy - Mechanical ventilation systems (extract fans) (inc ducting & grilles) - Fly Screen cleaning - Gas safety check and service of gas tumble dryer. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Thorough Examination

12) Thorough Examination - Fume cupboards - LOLER (lifts, roller shutter doors/ hoists) - PSSR (plate heat exchangers/ expansion vessels/ boilers/ pressure systems)

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Plumbing & Heating

10) Plumbing & Heating - Combined heat and power - Oil boiler inspection - Unvented and mains pressure cylinder inspection - Gas soundness testing - Oil storage tanks - Boiler monitoring systems (CO detector) - Gas boiler inspection - Pressurisation units, booster sets and circulation pumps - Plate heating exchanger inspection - Mains pressure cylinders - Warm water units (Calomax boilers) Indirect warm air unit servicing (includes ambirad) - Cabinet fan convection heaters - Building energy management system (not monitoring) - Underfloor heating - General plumber works to water services and waste piping, sanitary ware and fittings, etc. - General heating and hot water systems including boilers, pipework, valves, pumps, pressuring vessels, etc.. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

Electrical

1) Electrical - Emergency lighting checks - Sports pitch flood lighting inspection - Portable appliance testing - Fixed appliance testing - Emergency generating plant - Maintenance of pool hoist - Patient lifting apparatus servicing and testing - Electrically operated storage heaters - Induction loop and PA systems - Lightning protection systems - Stage lighting and sound system inspection - AV Systems - Trace heating - Reactive maintenance of automatic & manual window openers - Reactive maintenance of window blinds (automated) - General electrical works including DBs, cabling and fittings, lighting, fans, appliances and earthing and bonding - Data communications, connecting of smartboards only & associated repairs. Please note that all contract values are based on the anticipated value for 7 years.

Renewal: Perth & Kinross Council will have the option to extend the contract for a period of up to 4 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387342 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 May 2020 |
| Submission deadline | 11 Nov 2019 |
| Future notice date | Not specified |
| Award date | 31 Mar 2020 |
| Contract period | Not specified |
| Recurrence | 7 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £24,850,000 |
| Lots value | £27,335,000 |
| Awards value | Not specified |
| Contracts value | £28,229,416 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PERTH & KINROSS COUNCIL |
| Locality | PERTH |
| Post town | Perth |
| Postcode | PH1 5PH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM02 Perth and Kinross, and Stirling |
| Local authority | Perth and Kinross |
| Electoral ward | Perth City Centre |
| Westminster constituency | Perth and Kinross-shire |
| Delivery location | TLM77 Perth and Kinross, and Stirling |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 9 |
| Supplier names | ALTERNATIVE HEAT; E.W EDWARDSON ELECTRICAL CONTRACTORS; INTEGRATED WATER SERVICES; JGM - JOHN G MACKINTOSH; LOVAT'S CATERING; QAPM; RICHARD IRVIN FM; SPIE; SSE CONTRACTING |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 31625100 - Fire-detection systems
- 39141500 - Fume cupboards
- 39221000 - Kitchen equipment
- 42511110 - Heat pumps
- 44163112 - Drainage system
- 45213100 - Construction work for commercial buildings
- 45259300 - Heating-plant repair and maintenance work
- 45332200 - Water plumbing work
- 45421000 - Joinery work
- 50610000 - Repair and maintenance services of security equipment
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50750000 - Lift-maintenance services
- 71315410 - Inspection of ventilation system
- 90733000 - Services related to water pollution

## Release History

- 29 May 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387342
- 6 Nov 2019 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV371772
- 3 Oct 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT368080

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT368080
  Planned Preventative & Reactive Maintenance to Public Buildings - 1.1 Perth and Kinross Council are seeking to appoint suitably qualified and experienced Contractors to carry out planned preventative and reactive maintenance on Public Buildings.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387342
  Planned Preventative & Reactive Maintenance to Public Buildings - Perth and Kinross Council are seeking to appoint suitably qualified and experienced Contractors to carry out planned preventative and reactive maintenance on Public Buildings.

## Notice URLs

- http://
- http://www.pkc.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000599601
- https://www.ssecontracting.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000599601. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000599601.json.