---
title: "Hard Facilities Management Services Delivery Partners"
ocid: "ocds-r6ebe6-0000599838"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000599838"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000599838.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000599838.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2021-11-18"
---

# Hard Facilities Management Services Delivery Partners

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000599838

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## Summary

The City of Edinburgh Council is seeking up to two partners for the Hard Facilities Management Services contract, which has an estimated value between £100 million and £180 million over a 10-year period. The council plans to award the contract for 7 years, with an option for a 3-year extension, covering maintenance work across its non-domestic operational estate in Edinburgh. The procurement method is a selective procedure with negotiation, and the tender was initiated on 18 November 2021. Interested parties were required to submit their bids electronically.

This procurement process presents a significant opportunity for large-scale facilities management companies, particularly those experienced in hard services. Businesses specialising in planned and reactive maintenance, statutory compliance, and minor works will find this tender particularly relevant. Additionally, suppliers with a strong track record in collaborating with local authorities may have a competitive advantage in fulfilling the council's expectations around community benefits and local engagement. This contract also allows for subcontracting, potentially expanding opportunities for smaller enterprises to participate in the supply chain.

## Notice

The City of Edinburgh Council is seeking to appoint up to two Hard FM Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at 100m GBP - 180m GBP over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City.

### Lot Information

Lot 1

The City of Edinburgh Council is seeking to appoint up to two Hard Facilities Management (FM) Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at GBP100m - GBP180m over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City. The Hard FM Services will cover planned and reactive maintenance, statutory compliance, minor works and area wide specific programmes. The scope includes, but is not limited to: Fabric elements, including: roofs and roof drainage, floors and floor finishes, stairs, ceilings, external and internal doors, external walls and finishes, windows, internal walls/ partitions and finishes, external pipework, sanitary services, fixtures and fittings, plumbing, signage, fixed furniture and fittings, external circulation routes including playgrounds and hardstandings, external furniture, external drainage, external signage, and boundary walls, fences and gates; Mechanical & Electrical elements: heating and domestic hot water boilers, oil fired boilers, gas fired boilers, chimney sweeping, feed/ expansion tanks, induced draught fans, combustion air paths, oil storage tanks, boiler efficiency testing, gas fires, heating systems, ventilation inspections, battery operated smoke detectors, AC equipment, smoke vent systems, extraction units, air handling units, air conditioning units, catering equipment, deep cleaning of kitchen canopies and extract ductwork, refrigeration, pressurised hot water plant, distribution boards, electrical fixed wire testing, portable appliance testing, general lighting, lighting rigs, emergency lighting, standby generators, battery equipment, alternators, fire fighting equipment, fire blankets, carbon monoxide sensors, defibrillators, lightning protection, automated doors, mansafe systems, access control systems; and lifts and escalators Further information on the scope of services can be found in the ESPD Instruction Document attached to this Contract Notice.

Renewal: The contract period will be for 7 years with the option to extend mutually for a further period of 3 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV433577 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Nov 2021 |
| Submission deadline | 8 Nov 2019 |
| Future notice date | Not specified |
| Award date | 1 Oct 2021 |
| Contract period | Not specified |
| Recurrence | October 2026 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £140,000,000 |
| Awards value | Not specified |
| Contracts value | £180,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | MITIE TECHNICAL FACILITIES MANAGEMENT; SKANSKA FACILITIES MANAGER |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 45210000 - Building construction work
- 45262700 - Building alteration work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 71315000 - Building services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services

## Release History

- 18 Nov 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV433577
- 5 Nov 2019 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV371491
- 4 Oct 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT368084

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT368084&idx=1
  7th October 2019 - ESPD (Scotland) - Hard FM Services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT368084&idx=2
  7th October 2019 - ESPD Instruction Document - Hard FM Services
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT368084
  Hard Facilities Management Services Delivery Partners - The City of Edinburgh Council is seeking to appoint up to two Hard FM Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at 100m GBP - 180m GBP over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV433577
  Hard Facilities Management Services Delivery Partners - The City of Edinburgh Council is seeking to appoint up to two Hard FM Services Delivery Partners for the delivery of Hard FM Services. The contract period will be for 7 years with the option to extend mutually for a further period of 3 years. The contract value is estimated at 100m GBP - 180m GBP over the 10-year duration. Each partner will be responsible for performing Hard FM Services for planned, reactive and small project works in the Council's non-domestic operational estate in an allocated geographical area of the City.

## Notice URLs

- http://
- http://www.edinburgh.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000599838

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000599838. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000599838.json.