---
title: "PROC 474 - Provision of Secure Offsite Storage and Management of Records (Single Supplier Framework)"
ocid: "ocds-r6ebe6-0000601593"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000601593"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000601593.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000601593.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2020-09-01"
---

# PROC 474 - Provision of Secure Offsite Storage and Management of Records (Single Supplier Framework)

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000601593

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000601593.json)

## Summary

The Scottish Police Authority is seeking to award a contract titled "PROC 474 - Provision of Secure Offsite Storage and Management of Records," with the procurement process currently in the Award stage. This service falls under the 'Public order and safety' industry category and aims to establish a Single Supplier Framework for the secure management of records. The Framework starts on 1st September 2020 and will last for three years, with an option for a one-year extension. The total estimated value of the contract is £995,000. The delivery location for this service is Police Scotland, Dalmarnock, Glasgow.

This procurement presents significant opportunities for businesses specialising in secure document storage, retrieval, and management services. Companies with capabilities in indexing, intellectual control, and safe disposal of records will be particularly well-suited to compete. With a structured framework in place, this contract facilitates entry for both small and large enterprises keen to develop their portfolio in the public sector, while also aligning with community benefit initiatives that may enhance their service offerings.

## Notice

The Authority is seeking to create a Single Supplier Framework Agreement and appoint a Single Contractor to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority's current records and for any new records that may occur throughout the lifetime of the Framework Period.

### Lot Information

Lot 1

Open Tender OJEU

Renewal: Framework Duration: 3 Years (+1 year) The Authority shall renew this Framework in 3 years or 4 years if optional extension is activated.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP393762 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Sep 2020 |
| Submission deadline | 22 Nov 2019 |
| Future notice date | Not specified |
| Award date | 1 Sep 2020 |
| Contract period | Not specified |
| Recurrence | 3 years or 4 Years if Framework is extended |

## Values

| Field | Value |
| --- | --- |
| Tender value | £980,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £995,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 1DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Govan |
| Westminster constituency | Glasgow South West |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 32353100 - Records
- 79996100 - Records management

## Release History

- 1 Sep 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP393762
- 18 Nov 2019 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV372596
- 18 Oct 2019 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369579

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT369579
  PROC19/20-474 - Provision of Secure Offsite Storage and Management of Records - The Authority is seeking to create a Single Supplier Framework Agreement and appoint a Single Contractor to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority's current records and for any new records that may occur throughout the lifetime of the Framework Period.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP393762
  PROC 474 - Provision of Secure Offsite Storage and Management of Records (Single Supplier Framework) - The Authority is seeking to create a Single Supplier Framework Agreement and appoint a Single Contractor to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority's current records and for any new records that may occur throughout the lifetime of the Framework Period.

## Notice URLs

- http://
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000601593
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000601593. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000601593.json.