---
title: "Provision of a Human Resources & Payroll Solution, plus Associated services"
ocid: "ocds-r6ebe6-0000602713"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000602713"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000602713.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000602713.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF STRATHCLYDE"
published: "2020-12-18"
---

# Provision of a Human Resources & Payroll Solution, plus Associated services

Buyer: UNIVERSITY OF STRATHCLYDE  
Current stage: Award  
OCID: ocds-r6ebe6-0000602713

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## Summary

The University of Strathclyde is undertaking a procurement process for the provision of a Human Resources & Payroll Solution, along with associated services. This tender falls under the education industry category and is located in Glasgow, Scotland. Currently, the procurement is in the active stage, with submissions due by 3rd July 2020. The selected procurement method is a restricted procedure, enabling the university to select suitable suppliers based on specific criteria as articulated in the tender documentation.

This contract presents substantial opportunities for businesses specialising in HR technology and consultancy services. Companies that can offer cloud-based, software-as-a-service solutions, alongside training and support for implementing HR systems, will be particularly well-suited to compete. Furthermore, providers with proven experience in delivering comprehensive HR management systems capable of handling complex employment structures and regulatory compliance will likely find this tender appealing as the university seeks to enhance efficiency and streamline its business processes.

## Notice

About the Contracting Authority -circa 4,000 employees plus a large number of hourly-paid staff -four academic faculties (subdivided into schools and/or departments) -four chief officer professional services support areas -individuals from over 70 countries Employee and worker engagements include: -salaried, on or off incremental pay scales -paid monthly based on hours worked -entitled to contractual allowances, overtime or other premium rates -term-time work -compressed or non-standard work patterns Employees and workers: -may have multiple, concurrent forms of engagement, including staff who hold a main salaried appointment and engage in additional paid work -may be engaged to work throughout the year on several discrete assignments -bulk pay increases result from pay award changes, annual incremental progression and performance review activities -maintains several relevant occupational schemes (in addition to applicable statutory schemes) that supersede statutory entitlements for eligible staff, for example relating to allowance for holidays, sickness, and families. Three pension schemes: -Universities Superannuation Scheme (USS) -Local Government Pension Scheme (LGPS) -the Scottish Teachers Superannuation Scheme (STSS) Legislative requirements, as relevant to HR and Payroll/Pensions compliance; -UKVI compliance in respect of right to work in the UK (notably non-EEA sponsored staff and student workers) -HMRC -Data Protection The Contracting Authority is seeking to replace its current in-house HR and Payroll system with an effective and efficient solution that meets our current and future requirements with regard to Human Resources Management, Payroll and Pensions, in a secure, dependable and compliant manner. The system must provide comprehensive self-service functionality for staff and managers, including real-time management information and reporting (e.g. absence management, talent management), and be mobile optimised to support an increasingly agile workforce. Scope: -A Cloud based, Software-as-a-Service offering that meets the Contracting Authority's detailed requirements -Implementation services -Consultancy across various implementation topics when and if required, and participation in Business Change activities -Training -Ongoing maintenance and support -Perpetual compliance with Scottish and UK legislation, as applicable The anticipated start of the project's implementation phase is the first quarter of 2021, with delivery of core HR/Payroll functionality and associated interfaces/integration by quarter two of 2022, and further functionality deployed by quarter two of 2023. Recruitment and applicant tracking functionality will be evaluated with the main tender, however this will be considered as an optional phase, allowing the Contracting Authority to decide whether or not to implement, dependent upon product functionality and cost effectiveness. We will require the supplier to provide a dedicated project manager and project team that has relevant experience delivering this type and scale of project, who will participate in end-to-end delivery and collaborate with the contracting authority throughout. The supplier's project manager and team are expected to work from the location of the Contracting Authority as required. Streamlining of business processes is an essential outcome for this project and significant business change activity will complement system deployment. We shall therefore require the supplier to collaborate with our Business Change Manager in this regard and on designing the future Operating Model, inclusive of support and training.

### Lot Information

Lot 1

Due to character restrictions imposed by the advertising portal, potential Candidates should refer to the description provided within Section 2.1 of the Invitation to Participate document, which is provided, free of charge, via the E-Tendering System. Section 2.1 of the Invitation to Participate document details: -the Requirement -the Environment -the Product -the Project. Please note that the duration of the contract is inclusive of an initial period of seven (7) years, plus seven (7) optional extensions, each at twelve (12) months each, to be exercised at the entire discretion of the Contracting Authority.

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of suppliers or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Renewal: Initial Contract Term is eighty-four (84) months. Contract to be awarded will provision for seven (7) extensions, at 12 months per extension, to be exercised at the entire discretion of the Contracting Authority. These extensions have been factored into the total duration noted above.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402666 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Dec 2020 |
| Submission deadline | 3 Jul 2020 |
| Future notice date | 1 Mar 2020 |
| Award date | 18 Dec 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,100,000 |
| Lots value | £5,100,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Unsuccessful |
| Lots status | Unsuccessful |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF STRATHCLYDE |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G1 1QE |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North East |
| Delivery location | TLM82 Glasgow City |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 79631000 - Personnel and payroll services

## Release History

- 18 Dec 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402666
- 1 Jun 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387528
- 31 Oct 2019 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370811

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370811
  Provision of a Human Resources and Payroll Solution - See additional comments
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387528
  Provision of a Human Resources & Payroll Solution, plus Associated services - About the Contracting Authority -circa 4,000 employees plus a large number of hourly-paid staff -four academic faculties (subdivided into schools and/or departments) -four chief officer professional services support areas -individuals from over 70 countries Employee and worker engagements include: -salaried, on or off incremental pay scales -paid monthly based on hours worked -entitled to contractual allowances, overtime or other premium rates -term-time work -compressed or non-standard work patterns Employees and workers: -may have multiple, concurrent forms of engagement, including staff who hold a main salaried appointment and engage in additional paid work -may be engaged to work throughout the year on several discrete assignments -bulk pay increases result from pay award changes, annual incremental progression and performance review activities -maintains several relevant occupational schemes (in addition to applicable statutory schemes) that supersede statutory entitlements for eligible staff, for example relating to allowance for holidays, sickness, and families. Three pension schemes: -Universities Superannuation Scheme (USS) -Local Government Pension Scheme (LGPS) -the Scottish Teachers Superannuation Scheme (STSS) Legislative requirements, as relevant to HR and Payroll/Pensions compliance; -UKVI compliance in respect of right to work in the UK (notably non-EEA sponsored staff and student workers) -HMRC -Data Protection The Contracting Authority is seeking to replace its current in-house HR and Payroll system with an effective and efficient solution that meets our current and future requirements with regard to Human Resources Management, Payroll and Pensions, in a secure, dependable and compliant manner. The system must provide comprehensive self-service functionality for staff and managers, including real-time management information and reporting (e.g. absence management, talent management), and be mobile optimised to support an increasingly agile workforce. Scope: -A Cloud based, Software-as-a-Service offering that meets the Contracting Authority's detailed requirements -Implementation services -Consultancy across various implementation topics when and if required, and participation in Business Change activities -Training -Ongoing maintenance and support -Perpetual compliance with Scottish and UK legislation, as applicable The anticipated start of the project's implementation phase is the first quarter of 2021, with delivery of core HR/Payroll functionality and associated interfaces/integration by quarter two of 2022, and further functionality deployed by quarter two of 2023. Recruitment and applicant tracking functionality will be evaluated with the main tender, however this will be considered as an optional phase, allowing the Contracting Authority to decide whether or not to implement, dependent upon product functionality and cost effectiveness. We will require the supplier to provide a dedicated project manager and project team that has relevant experience delivering this type and scale of project, who will participate in end-to-end delivery and collaborate with the contracting authority throughout. The supplier's project manager and team are expected to work from the location of the Contracting Authority as required. Streamlining of business processes is an essential outcome for this project and significant business change activity will complement system deployment. We shall therefore require the supplier to collaborate with our Business Change Manager in this regard and on designing the future Operating Model, inclusive of support and training.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402666
  Provision of a Human Resources & Payroll Solution, plus Associated services - About the Contracting Authority -circa 4,000 employees plus a large number of hourly-paid staff -four academic faculties (subdivided into schools and/or departments) -four chief officer professional services support areas -individuals from over 70 countries Employee and worker engagements include: -salaried, on or off incremental pay scales -paid monthly based on hours worked -entitled to contractual allowances, overtime or other premium rates -term-time work -compressed or non-standard work patterns Employees and workers: -may have multiple, concurrent forms of engagement, including staff who hold a main salaried appointment and engage in additional paid work -may be engaged to work throughout the year on several discrete assignments -bulk pay increases result from pay award changes, annual incremental progression and performance review activities -maintains several relevant occupational schemes (in addition to applicable statutory schemes) that supersede statutory entitlements for eligible staff, for example relating to allowance for holidays, sickness, and families. Three pension schemes: -Universities Superannuation Scheme (USS) -Local Government Pension Scheme (LGPS) -the Scottish Teachers Superannuation Scheme (STSS) Legislative requirements, as relevant to HR and Payroll/Pensions compliance; -UKVI compliance in respect of right to work in the UK (notably non-EEA sponsored staff and student workers) -HMRC -Data Protection The Contracting Authority is seeking to replace its current in-house HR and Payroll system with an effective and efficient solution that meets our current and future requirements with regard to Human Resources Management, Payroll and Pensions, in a secure, dependable and compliant manner. The system must provide comprehensive self-service functionality for staff and managers, including real-time management information and reporting (e.g. absence management, talent management), and be mobile optimised to support an increasingly agile workforce. Scope: -A Cloud based, Software-as-a-Service offering that meets the Contracting Authority's detailed requirements -Implementation services -Consultancy across various implementation topics when and if required, and participation in Business Change activities -Training -Ongoing maintenance and support -Perpetual compliance with Scottish and UK legislation, as applicable The anticipated start of the project's implementation phase is the first quarter of 2021, with delivery of core HR/Payroll functionality and associated interfaces/integration by quarter two of 2022, and further functionality deployed by quarter two of 2023. Recruitment and applicant tracking functionality will be evaluated with the main tender, however this will be considered as an optional phase, allowing the Contracting Authority to decide whether or not to implement, dependent upon product functionality and cost effectiveness. We will require the supplier to provide a dedicated project manager and project team that has relevant experience delivering this type and scale of project, who will participate in end-to-end delivery and collaborate with the contracting authority throughout. The supplier's project manager and team are expected to work from the location of the Contracting Authority as required. Streamlining of business processes is an essential outcome for this project and significant business change activity will complement system deployment. We shall therefore require the supplier to collaborate with our Business Change Manager in this regard and on designing the future Operating Model, inclusive of support and training.

## Notice URLs

- http://
- http://www.scotcourts.gov.uk
- http://www.strath.ac.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000602713
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000602713. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000602713.json.