---
title: "Archive Digitisation and Digital Access Concession"
ocid: "ocds-r6ebe6-0000606402"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000606402"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000606402.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000606402.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2021-10-07"
---

# Archive Digitisation and Digital Access Concession

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000606402

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000606402.json)

## Summary

The City of Edinburgh Council recently completed a tender process for the "Archive Digitisation and Digital Access Concession." This procurement falls under the services category and is associated with general public services. The primary objective is to digitise and enhance online access to various record sets from the Council's archival collections. The procurement method employed was an open procedure, and the contract has a total value of £100,000, signed on 6 April 2021. The procurement location is Edinburgh, UK, and the process has now transitioned to the award stage.

This contract provides significant opportunities for businesses specialising in digitisation services, data management, and online access solutions. Companies well-equipped to handle large data sets and software development for digital platforms will find this particularly relevant. Additionally, businesses that can establish a web-based service for chargeable access to archival resources, in line with community benefits, will be in a strong position to compete for similar future tenders. With the growing emphasis on digital transformation, firms in technology and archival services are encouraged to engage with such opportunities for growth.

## Notice

The City of Edinburgh Council requires to digitise and provide online access to a number of its record sets from the Council's archive collections using a digital access concession model.

### Lot Information

Lot 1

The City of Edinburgh Council requires to digitise and provide online access to a number of its record sets from the Council's archive collections using a digital access concession model, where online access is made available via a chargeable web based service hosted by an external service provider who can create, provide, and maintain an online mechanism for chargeable access to archival sources which are name rich in content. This will provide greater access for service users and to meet with rising expectations of finding such information online. The Council will receive routine royalties through this concession model.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT429920 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Oct 2021 |
| Submission deadline | 10 Jan 2020 |
| Future notice date | Not specified |
| Award date | 6 Apr 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £100,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ANCESTRY GLOBAL HOLDINGS |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92500000 - Library, archives, museums and other cultural services
- 92510000 - Library and archive services
- 92512000 - Archive services

## Release History

- 7 Oct 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT429920
- 4 Dec 2019 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374050

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374050&idx=4
  10th January 2020 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374050&idx=7
  10th January 2020 - Pricing Schedule VERSION 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374050&idx=6
  16th December 2019 - Sample images in response to question raised on 12 December 2019.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374050&idx=3
  4th December 2019 - Tenderers Submission
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374050&idx=5
  4th December 2019 - Instructions to Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374050&idx=1
  4th December 2019 - Terms and Conditions of Contract
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC374050&idx=2
  4th December 2019 - Specification
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374050
  Archive Digitisation and Digital Access Concession - The City of Edinburgh Council requires to digitise and provide online access to a number of its record sets from the Council's archive collections using a digital access concession model.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT429920
  Archive Digitisation and Digital Access Concession - The City of Edinburgh Council requires to digitise and provide online access to a number of its record sets from the Council's archive collections using a digital access concession model.

## Notice URLs

- http://
- http://www.edinburgh.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000606402

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000606402. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000606402.json.