--- title: "Provision of Replacement Sound, Voting & Interpretation System" ocid: "ocds-r6ebe6-0000612687" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000612687" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000612687.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000612687.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "SCOTTISH PARLIAMENTARY CORPORATE BODY" published: "2020-10-14" --- # Provision of Replacement Sound, Voting & Interpretation System Buyer: SCOTTISH PARLIAMENTARY CORPORATE BODY Current stage: Award OCID: ocds-r6ebe6-0000612687 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000612687) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000612687.json) ## Summary The Scottish Parliamentary Corporate Body is conducting a tender for the "Provision of Replacement Sound, Voting & Interpretation System" in Edinburgh, focusing on the services industry. The procurement process is currently in the 'Tender' stage with a deadline for submissions set for 7th April 2020. The selected contractor will be expected to integrate a new sound and voting system that meets specific requirements, including broadcast-quality audio and compatibility with existing infrastructure. This tender presents a significant opportunity for businesses specialising in audio-visual systems, IT integration, and support services. Companies with experience in installing and maintaining complex audio systems, particularly those that can ensure seamless integration with existing parliamentary technologies, would be well-suited to compete. Additionally, businesses offering training services for system users and those capable of providing long-term maintenance and upgrades could leverage this opportunity for growth. ## Notice The Scottish Parliament Corporate Body (SPCB) requires a specialist contractor to replace its current Sound and Voting (S & V) system. The associated microphones and speakers will provide broadcast quality audio and high-quality sound reinforcement in the debating chamber. This business-critical system will allow Members of the Scottish Parliament (MSPs) to positively log-in and log-out of the consoles and register votes on matters being discussed. The S & V system must be capable of importing and exporting and live flow of data. The system must ensure that exported data is indexed to imported data, aggregated where required and able to be exported to further business systems. This will require the contractor to undertake and support a level of integration between the new S & V system and existing services and systems that run on the Scottish Parliament Corporate IT network. The contractor must also be able to provide full training for system users, planned and reactive maintenance on the entire system and possess the capability to undertake future upgrade / project works when requested. ### Lot Information Lot 1 The SPCB requires a contractor to replace its current Sound and Voting(S&V) system and maintain the new system to ensure exemplary levels of availability. The new S&V system will provide at least 131 consoles in the Debating Chamber. Consoles must be aesthetically pleasing and fit in with building architecture and be adaptable and configurable to ensure that users with accessibility requirements are considered. Consoles must allow Members of the Scottish Parliament(MSPs) to register a vote on matters being discussed. Consoles will allow MSPs to register a request to speak with requests managed at a central point on the Chamber podium. A microphone and speaker will be provided at each desk. Desk microphones will be enabled/disabled individually from this central point with audio from microphones integrated into the Chamber audio and PA system. MSPs must receive confirmation of their vote on the console and consoles must have screens to allow MSPs to see voting options. MSPs must be able to positively log in/out of consoles and be positively identified on the S&V system through this method. Currently a corporate photographic ID card with an embedded chip is used to perform this function. These same proxy cards will be used on the new S&V system and perform the same function. Suppliers are expected to ensure that their system is compatible with these existing RFID cards and undertake any changes to their consoles necessary to ensure this. The S&V system must accept data inputs from a variety of sources and allow flexibility in the administration of this data in real-time (e.g. ability to manipulate the order in which votes are taken and adding items on which a vote will be called). Sources of data will include services and systems running on the Scottish Parliament Corporate IT network (IT network) and via direct file transfer i.e. portable memory device. The S&V system should provide the ability to output data, on demand and in real-time, in a format(s) that can be integrated with current and future Scottish Parliament systems. Data must be transferable with the IT network using standard data interchange formats, including XML and JSON, and mechanisms such as file import/export or API integration. Typical information that the S&V system must be able to accept includes data fields such as vote names and identifying attributes like numbers and letters. Data collected by the S&V system must be associated with inputted data assigned to users by the S&V system and, where appropriate, aggregated and exported in several formats. The contractor must provide any and all integration work required to ensure accurate and secure capture and transfer of data to and from the S&V system to the IT network. The contractor must where required repurpose existing equipment and transition this along with new items into their solution as part of their installation. During installation of the new S&V system the existing system will remain in operation and only removed once the new system has been demonstrated as being fully operational and meeting agreed standards. The contractor will provide all training for users and provide a planned and reactive maintenance service covering new and retained parts of the system. All maintenance work must be targeted to ensure that agreed availability targets for the whole system are achieved. This system is business critical, to minimise impact the contractor must be able to provide immediate fault resolution. During the Contract minor upgrade and project works may be requested, this could include refresher training for users. The contractor will be expected to deliver any works to agreed timescales and costs. Installation, commissioning, testing and user training for new consoles must take place in a specific, limited time period. The Contractor must be able to mobilise sufficient skilled resources to ensure successful delivery in this period. It is anticipated installation will take place during July and August 2021. During the Contract, including installation and later stages, the Contractor will have to work with many stakeholders including consultants, contractors and SPCB staff. They must be prepared to operate in an environment which requires a high level of interaction and cooperation between stakeholders. All personnel involved in this project will have to obtain security clearance to CTC level. Renewal: The contract will have the option to extend for a period/periods of up to 60 months at the sole discretion of the SPCB. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397266 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Oct 2020 | | Submission deadline | 7 Apr 2020 | | Future notice date | Not specified | | Award date | 14 Oct 2020 | | Contract period | Not specified | | Recurrence | February 2030 | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH PARLIAMENTARY CORPORATE BODY | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH99 1SP | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 45 - Construction work - 51 - Installation services (except software) ### Codes - 32210000 - Broadcasting equipment - 32330000 - Apparatus for sound, video-recording and reproduction - 32342410 - Sound equipment - 32350000 - Parts of sound and video equipment - 32351000 - Accessories for sound and video equipment - 45232331 - Ancillary works for broadcasting - 51000000 - Installation services (except software) - 51313000 - Installation services of sound equipment ## Release History - 14 Oct 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397266 - 6 Mar 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383000 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383000 Provision of Replacement Sound, Voting & Interpretation System - The Scottish Parliament Corporate Body (SPCB) requires a specialist contractor to replace its current Sound and Voting (S & V) system. The associated microphones and speakers will provide broadcast quality audio and high-quality sound reinforcement in the debating chamber. This business-critical system will allow Members of the Scottish Parliament (MSPs) to positively log-in and log-out of the consoles and register votes on matters being discussed. The S & V system must be capable of importing and exporting and live flow of data. The system must ensure that exported data is indexed to imported data, aggregated where required and able to be exported to further business systems. This will require the contractor to undertake and support a level of integration between the new S & V system and existing services and systems that run on the Scottish Parliament Corporate IT network. The contractor must also be able to provide full training for system users, planned and reactive maintenance on the entire system and possess the capability to undertake future upgrade / project works when requested. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397266 Provision of Replacement Sound, Voting & Interpretation System - The Scottish Parliament Corporate Body (SPCB) requires a specialist contractor to replace its current Sound and Voting (S & V) system. The associated microphones and speakers will provide broadcast quality audio and high-quality sound reinforcement in the debating chamber. This business-critical system will allow Members of the Scottish Parliament (MSPs) to positively log-in and log-out of the consoles and register votes on matters being discussed. The S & V system must be capable of importing and exporting and live flow of data. The system must ensure that exported data is indexed to imported data, aggregated where required and able to be exported to further business systems. This will require the contractor to undertake and support a level of integration between the new S & V system and existing services and systems that run on the Scottish Parliament Corporate IT network. The contractor must also be able to provide full training for system users, planned and reactive maintenance on the entire system and possess the capability to undertake future upgrade / project works when requested. ## Notice URLs - http:// - http://www.creditsafe.com/products/business-credit-reports/ - http://www.parliament.scot - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000612687 - https://cyberassessment.gov.scot ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000612687. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000612687.json.