---
title: "Kilmartin Museum EPOS system tender"
ocid: "ocds-r6ebe6-0000613773"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000613773"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000613773.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000613773.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "KILMARTIN MUSEUM COMPANY LTD"
published: "2020-02-06"
---

# Kilmartin Museum EPOS system tender

Buyer: KILMARTIN MUSEUM COMPANY LTD  
Current stage: Tender  
OCID: ocds-r6ebe6-0000613773

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## Summary

The Kilmartin Museum Company Ltd in Argyll, UK, is currently conducting a procurement process for an EPOS system as part of its £7 million Redevelopment Project. The tender, valued at £10,000, requires submissions for a flexible and efficient till system to enhance transaction and stock management, with a deadline for submissions by 20 February 2020. The procurement is at the Tender stage, requiring businesses to submit their proposals electronically or in writing, with the implementation scheduled for completion by 23 March 2020 in preparation for the upcoming tourist season.

This tender presents an excellent opportunity for technology firms specialising in retail and hospitality solutions, particularly those with experience in developing EPOS systems tailored for museums and cafés. Companies that can offer innovative, wireless-capable designs that integrate with existing accounting software will be well-suited to compete for this contract. Additionally, businesses that can provide solutions to cater for the museum's unique operational needs and the flexibility required during the redevelopment phase will find significant potential for collaboration and business growth in this procurement process.

## Notice

Kilmartin Museum requires a flexible, fit for purpose EPOS and till system to manage transactions and stock information more efficiently as part of its 7 million GBP Redevelopment Project. This till system will replace the current systems in the cafe and shop, and will be implemented by 23rd March 2020 for the 2020 tourist season.

### Lot Information

Lot 1

We require an EPOS system that will replace our current admin-heavy workflows for cafe sales, shop sales, museum ticket sales, processing of electronic payments, and to enable stock management in the shop and cafe. Preferably, the system would allow us to collect details (donor name, address and ticket to declare payment is Gift Aided) for Gift Aid purposes on donations. As part of the Redevelopment Project our operations will be re-located during the capital work build period, starting in late 2020, for 18 months. This will necessitate a flexible system that can be easily moved around the site for the duration of the Redevelopment Project and in future for events. The remote, rural location of Kilmartin Museum necessitates a system that can connect via wireless technology, the system would ideally also be able to function offline for a period until the connection can be re-established. The software solution must be able to integrate with our Sage 50 accounting system, providing real-time information on sales and cost of goods sold / stock usage, card and cash sales. This information must include the output VAT on the sale. Initially we require 3 terminals: - Retail - Cafe - Flexible for events, stock management or to supplement during busy periods (handheld). We currently use two Sharp tills (one is a XE-A303), that were purchased in the late 1990s and 2000s, with World Pay card readers. Kilmartin Museum uses a Microsoft based system running Windows Server, further information can be supplied to shortlisted candidates if required. The 2019 gross income for the Trading Company was approximately 347,000 GBP. As we are a small team, staff operating the new terminals should be able to easily switch profiles from cafe to retail and vice versa so that they can process payments from each side of the operation at peak times. Two different types of users will interact with the system; managers and team members. Managers should be able to access all information, whilst team members will have restricted access. As a small, independent charity, gift aid is an important income stream for us. We collect gift aid on museum ticket sales and donations, and the EPOS system must allow for immediate capture of Gift Aid claims to be saved in an exportable format for in-house submission to HMRC. The system should provide management reporting including daily, weekly and monthly sales by product line and by team member; daily, weekly and monthly cash and card sales; stock usage and levels to help increase profits as well as have the ability to provide an e-commerce platform in the future.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB379816 |
| Notice type | PCS Notice - Website Contract Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Feb 2020 |
| Submission deadline | 20 Feb 2020 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 25 Feb 2020 - 22 Mar 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £10,000 |
| Lots value | £10,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KILMARTIN MUSEUM COMPANY LTD |
| Locality | ARGYLL |
| Post town | Paisley |
| Postcode | PA31 8RQ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Argyll and Bute |
| Electoral ward | Mid Argyll |
| Westminster constituency | Argyll, Bute and South Lochaber |
| Delivery location | TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 55 - Hotel, restaurant and retail trade services

### Codes

- 48110000 - Point of sale (POS) software package
- 55000000 - Hotel, restaurant and retail trade services

## Release History

- 6 Feb 2020 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB379816

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB379816&idx=2
  7th February 2020 - How to submit your tender response. Email & postal addresses.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB379816&idx=1
  6th February 2020 - Kilmartin Museum EPOS tender
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB379816
  Kilmartin Museum EPOS system tender - Kilmartin Museum requires a flexible, fit for purpose EPOS and till system to manage transactions and stock information more efficiently as part of its 7 million GBP Redevelopment Project. This till system will replace the current systems in the cafe and shop, and will be implemented by 23rd March 2020 for the 2020 tourist season.

## Notice URLs

- http://
- http://www.kilmartin.org
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000613773
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=613773

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000613773. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000613773.json.